All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source. |
SOUTH AFRICAN QUALIFICATIONS AUTHORITY |
REGISTERED QUALIFICATION THAT HAS PASSED THE END DATE: |
Certificate: Registered Accounting Clerk |
SAQA QUAL ID | QUALIFICATION TITLE | |||
20362 | Certificate: Registered Accounting Clerk | |||
ORIGINATOR | ||||
Institute for certified bookkepeers | ||||
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY | NQF SUB-FRAMEWORK | |||
Was FASSET until Last Date for Achievement | OQSF - Occupational Qualifications Sub-framework | |||
QUALIFICATION TYPE | FIELD | SUBFIELD | ||
National Certificate | Field 03 - Business, Commerce and Management Studies | Finance, Economics and Accounting | ||
ABET BAND | MINIMUM CREDITS | PRE-2009 NQF LEVEL | NQF LEVEL | QUAL CLASS |
Undefined | 120 | Level 3 | Level TBA: Pre-2009 was L3 | Regular-Provider-ELOAC |
REGISTRATION STATUS | SAQA DECISION NUMBER | REGISTRATION START DATE | REGISTRATION END DATE | |
Passed the End Date - Status was "Reregistered" |
SAQA 2663/05 | 2003-07-01 | 2006-06-30 | |
LAST DATE FOR ENROLMENT | LAST DATE FOR ACHIEVEMENT | |||
2007-06-30 | 2010-06-30 |
In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise. |
This qualification is replaced by: |
Qual ID | Qualification Title | Pre-2009 NQF Level | NQF Level | Min Credits | Replacement Status |
58375 | National Certificate: Bookkeeping | Level 3 | NQF Level 03 | 120 | Complete |
PURPOSE AND RATIONALE OF THE QUALIFICATION |
Purpose:
This qualification is designed to equip learners with the knowledge, skills, attitudes and values to be appointed as Accounting Clerks who have an important role to play, as support staff to the Bookkeeper and Accountant, where they provide Accounting support in the field of Accounting in organisations or by recording the day-to-day financial transactions of the business. The National Certificate: Accounting Clerk: NQF 3 is for individuals who, for what ever reason, are unable to continue or do not wish to continue with their studies to become Bookkeepers, Accounting Technicians or Registered Chartered Accountants. Qualified Accounting Clerks are in very short supply, as all organisations need to be provided with the type of work they do. In most cases, the Accounting Clerk will prepare books of account to Trial Balance on a monthly basis for all organisations. Whilst it is clearly important that the learner should be competent in using modern information technology, this Qualification avoids reference to specific methods of processing data. The knowledge, skills and attitudes required by the learner are defined in terms of outcomes rather than processes. In the case of basic Bookkeeping, for instance, it is important that a learner understands and is able to apply the double-entry system even though a standard computer package might be used in practice for most routine tasks. A competent learner must understand the manual procedures in order to deal with any errors, even if he/she does not perform the manual procedures him/herself. The National Certificate: Accounting Clerk: Level 3 is designed to provide learners with those competencies rather that proficiency in using software packages, which are used commercially to perform routine Accounting functions. This Qualification is designed with the objective of encouraging the widest possible access to the Accounting Profession and Accounting Qualifications. Accounting Qualifications have traditionally been pursued by a variety of individuals including those who are not at the time employed in an Accounting function, e.g. the unemployed, those temporarily out of the employment market and those seeking to change their occupation. This Qualification and the Assessment Criteria and guidelines which accompany them have been designed to ensure that access to NQF registered Qualifications in Accounting is not limited to those who are employed in an Accounting function. The National Certificate: Accounting Clerk: Level 3 can be seen as a first Qualification in a long line of Accounting Qualifications offered by a range of professional Accounting Bodies and Further Education and Training Institutions at various levels on the NQF. Successful completion of this qualification will give the learner the knowledge and skills required not only to perform his/her Accounting job efficiently, but also to proceed on a path of life-long learning with one of the Qualifications at NQF Level 4. Rationale: This Qualification has been developed as a coherent set of "generic" competences in Accounting so that it applies to a wide range of different types of accounting jobs in a variety of organizations. Transferable core competences for broadly defined areas of accounting activity have been identified and included in this Qualification as they apply to all employees involved in an Accounting role in any organisation. Some of the individual competencies, particularly those in large organizations relating to a specific job in the field have also been included in the Qualification, where these might have a broader applicability for learners. One of the primary reasons why businesses fail is because inadequate control is maintained over the financial affairs of the company with costs being allowed to exceed budget and income, as well as inadequate record keeping of creditors and debtors, for example. This Qualification aims at equipping learners to perform the Accounting function in small organizations and to provide support to Accountants and Financial Managers in medium and large organizations so that the Accounting and Financial Management functions can be more effectively performed to avoid those and other problems. Learners completing this Qualification will be able to be employed as Accounting Clerks who do the work that requires fundamental knowledge of, and the application of, basic Bookkeeping and Accounting procedures in a variety of situations. They require a range of skills and the ability to apply essential methods and procedures within the limits of their authority. Their work roles are in general accounting where they lend support to the Accountant and/or the Financial Manager of medium to large organizations. They also perform a wide range of accounting tasks independently in small companies but under the indirect supervision of an external Accountant in terms of legal requirements, in different industries and in commercial and industrial organisations. The National Certificate: Accounting Clerk: Level 3 is a first step for learners who: The National Certificate: Accounting Clerk: Level 3 is a Qualification that rewards the learner for the knowledge, skills, attitudes and values that have been mastered through awarding him/her with a nationally recognized Qualification that formally recognises those competencies. It is flexible enough to accommodate both learners in formal education and learners already employed in the Accounting support field. It aims to develop informed and skilled learners in Accounting, which is a vital sector in business, commerce and industry. The qualification at this level is the start of a career path in Accountancy and is generic enough to allow maximum mobility within the Accounting sectors. Skills, knowledge, values and attitudes reflected in the Qualification are building blocks that can be developed further in Accounting Qualifications at Level 3. The intention is to: |
LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING |
It is presumed that learners entering this qualification have achieved an NQF level 2 qualification.
Recognition of Previous Learning (RPL): Learners may receive the qualification in whole or in parts through a process of RPL. Learners and assessors together will determine how the RPL will be done. |
RECOGNISE PREVIOUS LEARNING? |
Y |
QUALIFICATION RULES |
N/A |
EXIT LEVEL OUTCOMES |
1. Understand fundamental accounting concepts.
2. Understand the principles underlying the bookkeeping process. 3. Record cash transactions. 4. Compile bank reconciliations. 5. Maintain and operate a general journal. 6. Account for sales and sales returns in the appropriate journals. 7. Account for purchases and purchases returns in the appropriate journals. 8. Prepare a periodic trial balance. 9. Understand the various forms of business ownership. 10. Understand the production, marketing, buying functions of a business. 11. Describe the various documents used by the storage and stock control functions. 12. Understand the need for insurance and its various forms. 13. Understand the different forms of business capital and how it is raised. 14. Understand the important contributions of various modes of transport to the distribution process. 15. Interpret given information, results and present findings and carry out various calculations. 16. Understand the function of the office as an information centre. 17. Understand the range of financial, administrative and personnel activities performed by the office. 18. Understand the importance of good communication and possess the necessary communication skills for the office. 19. Understand the uses of various items of office equipment. 20. Be aware of various wage systems and fundamental employment rights. 21. Understand the services provided by banks to businesses. |
ASSOCIATED ASSESSMENT CRITERIA |
1.
2. 3. 4. 5. 6. 7. 8. 9. > Range: including but not limited to: sole trader, partnership, close corporation, proprietary (private) company, public company. 10. > An overview of the production process is accurately provided from product design through processing raw materials. > The important role played by secondary industry is correctly stated and explained. > The three elementary production systems - long runs, batch production and jobbing are correctly stated and the relationship between them understood. > The factors to be considered when deciding where to locate a factory, the layout of its equipment and machinery and the workflow are correctly stated and explained. > The importance of balancing the achievement of output quantity targets and the maintenance of quality standards is correctly outlined and explained. > The term 'marketing' is correctly defined. > The various marketing activities that ensure manufacturers' products, via wholesaler and retailer, reach the consumer are correctly identified and explained. > The term 'marketing strategy' is fully explained. > The term 'marketing mix' in the context of marketing policy and planning is fully explained. > The purpose of advertising and the relative values and costs of various media are explained in detail. > Suitable criteria for making business advertising decisions and the selection of the appropriate media are correctly identified and explained. > The planning of an advertising campaign is correctly explained. > The scope of the buying function encompassing the purchase of stock, consumables and assets is correctly stated and fully explained. > The buying process is correctly stated and explained. > Range: Enquiry through to quotation, discount received, placing an order, receiving the delivery note, invoice and periodic supplier statements (typically monthly). > The process of paying trade creditors (suppliers) is correctly stated and explained. > Range: Including the raising of cheques and the recording of payments made. 11. > Range: This includes but is not limited to buyer's order to suppliers, delivery note, invoice and any suppliers' statements, etc. > Range: This includes but is not limited to requisition from the department or section needing the goods, store issue note, bin cards and relevant information relating to re-ordering levels and any stocktaking activities affecting issue. 12. > Range: This includes but is not limited to indemnity, utmost good faith, insurable interest, and proximate cause etc. > Range: This includes but is not limited to fire, accident, marine, life, negligence. > Range: This includes but is not limited to Third Party, Workmen's Compensation and Unemployment Insurance. 13. 14. > Range: This includes but is not limited to rail, road, air and ocean (for export and import purposes). > Range: This includes but is not limited to rail, road, air and ocean (for export and import purposes). 15. > Range: This includes but it not limited to titles, scales, axes and keys. > Range: This includes but is not limited to: > At least two steps, with numbers of any size with and without a calculator. > Conversion between fractions, decimals (including multiplication and division) and percentages. > Factors (finding highest common factor and lowest common multiple). > Conversion between systems (e.g. between currencies). > Calculate area and volume of rectangles and squares and variants (e.g. an L-shaped room). > Calculate dimensions from scale drawings (e.g. using a 1:25 scale). > Use of proportion and calculate using ratios where appropriate. > Percentages (e.g. discounts, commission, interest rates and comparison of sets of data). > Averages (mean, median and mode). > Costing and pricing of goods including allowance for profit margins. > Use of given formulae (e.g. for calculating areas and volumes). 16. > Range: This includes but is not limited to suppliers and customers. > Range: This includes but is not limited to email, telephone, letter, fax, invoice, cheques, and orders. > Range: This includes but is not limited to capturing, filing, analysing, retrieving and disseminating. > Range: This includes but is not limited to the issuing of reports, correspondence, internal memoranda, minutes of meetings, forms, and various financial documents. > Range: This includes but is not limited to establishing what needs to be recorded, access requirements, the value to the business of what is recorded, the various means of recording and storage of information including the operation of appropriately classified and indexed hard copy filing systems and electronic, arranging timely access to records whilst ensuring appropriate levels of security, the use of information audits and the retention and records disposal policies. 17. > Range: This includes but is not limited to all financial transactions (including cash received and paid) in a financial recording system, the establishment, maintenance and interpretation of a costing and budgetary system to highlight all cost centre operations). > Range: This includes but is not limited to the communication, operational recording and information needs of the different functions of the business (e.g. production, purchasing, marketing, finance, distribution, research and development, personnel). > Range: This includes but is not limited to recruitment, selection, appointment, termination and performance appraisal of staff. 18. > Range: including but not limited to, letters, electronic communication, memo's verbal, reports. > Range: This includes but is not limited to profile of the intended recipients, appropriate format, style, tone. 19. > Range This includes but is not limited to computers, typewriters, calculators, cash registers, dictation machines, intercoms, telephone exchanges, time clocks, addressing and postal franking machines, fax and telex, CCTV for monitoring activity and security, video conferencing. > Range: This includes but is not limited to duplicating machines, small offset-litho, and photocopiers. 20. > Range: This includes but is not limited to recording time worked and payment - the meaning of 'gross pay', 'deductions' and 'net pay'. > Range: This includes but is not limited to the Basic Conditions of Employment Act, the Occupational, Health and Safety Act, Skills Development Act, the Labour Relations Act, the Workmen's Compensation Act and the Unemployment Insurance Fund Act. > Range: This includes but is not limited to disciplinary and grievance procedures, dismissal and retrenchment, periods of notice, payment of wages, pension funds and medical aid and general duty of care. 21. > Range: This includes but is not limited to Current and Savings Accounts, investment facilities and credit facilities - overdrafts, loans, credit cards. > Range: This includes but is not limited to deposits and withdrawals, setting up accounts and changing signatories. |
INTERNATIONAL COMPARABILITY |
This qualification, especially the Accounting outcomes compares favourably with all international qualifications in accounting at this level as accounting and basic bookkeeping to trial balance follows international accounting standards. |
ARTICULATION OPTIONS |
This Qualification articulates horizontally with the following Qualifications:
The Qualification articulates vertically with the following Qualifications: Learners will be able to apply for Certificate membership of the Institute of Certified Bookkeepers Ltd, the largest professional body in the world offering Qualifications at NQF Levels 3, 4 and 5. |
MODERATION OPTIONS |
CRITERIA FOR THE REGISTRATION OF ASSESSORS |
Anyone performing assessment to determine competence for this Qualification should:
|
REREGISTRATION HISTORY |
As per the SAQA Board decision/s at that time, this qualification was Reregistered in 2006. |
NOTES |
This qualification has been replaced by qualification 58375, which is National Certificate: Bookkeeping Level 3, 120 credits.
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LEARNING PROGRAMMES RECORDED AGAINST THIS QUALIFICATION: |
When qualifications are replaced, some of their learning programmes are moved to being recorded against the replacement qualifications. If a learning programme appears to be missing from here, please check the replacement. |
NONE |
PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS QUALIFICATION: |
This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here. |
NONE |
All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source. |