SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Record and report road transport related income and expenses 
SAQA US ID UNIT STANDARD TITLE
113828  Record and report road transport related income and expenses 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners acquiring this standard will be learning towards obtaining a national qualification or are working within a financial reporting environment, where acquisition of competence against this standard will add value to learner`s job, or chances of finding employment.

The qualifying learner is capable of:
  • Processing documents relating to payments for goods and services received
  • Processing documents relating to cash and credit receipts for goods and services delivered/rendered
  • Recording income and expenses
  • Compiling and presenting periodic financial reports 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Learners accessing this unit standard / qualification will have demonstrated competence against basic mathematics / numeracy and accounting at NQF Level 3. 

  • UNIT STANDARD RANGE 
  • Documents - orders, suppliers` invoices, delivery notes, credit notes
  • Trade, Settlement, Cash
  • Purchases journal and purchases returns journal, Creditor`s journal and creditors allowances journal
  • Main ledger, Subsidiary ledger, Integrated ledger
  • Incorrect calculations, Non-delivery of goods charged, Duplicated invoices, Incorrect VAT charges, Incorrect discounts
  • Oral and written communication
  • Petty cash claims, Suppliers` statements, Pay-slips, Cheque requisitions
  • Payroll, Creditors, Petty cash
  • Manager, Accountant
  • Creditors, Wages and salaries, Petty cash, Cheque requisition form
  • Unauthorised claims for payment, Insufficient supporting evidence, Claims exceeding prescribed limit
  • Source documents - quotations, purchase orders, delivery notes, sales orders
  • Pricing, Price extensions, Discounts, VAT
  • Sales journal and sales returns journal, debtors` journal and debtors allowances journal
  • Main ledger, subsidiary ledger, integrated ledger
  • Communication - In response to queries, chasing payments/ Source documents - aged debtors` analysis
  • Cash, Cheques, Automated payments
  • Cash book
  • Wrongly completed cheques, Out-of-date cheques, Credit and debit cards, Limits exceeded,
  • Disagreement with supporting documentation, Under payments, Over payments, Cheques returned to sender
  • Depreciation calculation methods - Straight line, Weighted average, Reducing balance
  • Asset register, Ledger
  • Records - Cash and petty cash book, Journal, Ledger
  • Cost and revenue information
  • Ratios; gross profit margin, net profit margin, return of capital employed
  • Performance indicators; productivity, cost per unit, resource utilisation, Profitability
  • Written report containing diagrams, table 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Process documents relating to payment for goods and services received. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Suppliers` invoices and credit notes are checked against delivery notes, ordering documentation and evidence that goods or services have been received. 

    ASSESSMENT CRITERION 2 
    2. Totals and balances are correctly calculated and checked on supplier invoices. 

    ASSESSMENT CRITERION 3 
    3. Available discounts are identified and deducted accordingly. 

    ASSESSMENT CRITERION 4 
    4. Documents are correctly entered as primary records according to organisational procedures. 

    ASSESSMENT CRITERION 5 
    5. Entries are coded and recorded in the appropriate ledger. 

    ASSESSMENT CRITERION 6 
    6. Discrepancies are identified and either resolved or referred to the appropriate person if outside own authority. 

    ASSESSMENT CRITERION 7 
    7. Communications with suppliers regarding accounts are handled efficiently and effectively utilising relevant source documents. 

    SPECIFIC OUTCOME 2 
    Process documents relating to cash and credit receipts for goods and services delivered / rendered. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Invoices and credit notes are prepared in accordance with organisational requirements and checked against source documents. 

    ASSESSMENT CRITERION 2 
    2. Calculations on invoices and credit notes for are checked for accuracy. 

    ASSESSMENT CRITERION 3 
    3. Invoices and credit notes are authorised and coded before being sent to customers 

    ASSESSMENT CRITERION 4 
    4. Invoices and credit notes are entered into primary records according to organisational procedures 

    ASSESSMENT CRITERION 5 
    5. Entries are coded and recorded in the appropriate ledger 

    ASSESSMENT CRITERION 6 
    6. Statements of account are prepared and sent to debtors within organisational time constraints 

    ASSESSMENT CRITERION 7 
    7. Communications with customers regarding accounts are handled efficiently and effectively utilising relevant source documents 

    SPECIFIC OUTCOME 3 
    Record income and expenses. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. All income and expenditure is checked against relevant supporting information 

    ASSESSMENT CRITERION 2 
    2. All income and expenditure is identified correctly and recorded in the appropriate records 

    ASSESSMENT CRITERION 3 
    3. Relevant accrued and prepaid income and expenditure is correctly identified and adjustments are made in line with organisational policy 

    ASSESSMENT CRITERION 4 
    4. The organisations` policies, regulations, procedures and timescales in relation to recording income and expenditure are strictly observed 

    ASSESSMENT CRITERION 5 
    5. Incomplete data is identified and either resolved or referred to the appropriate person 

    ASSESSMENT CRITERION 6 
    6. Security and confidentiality according to the organisation`s requirements is maintained 

    SPECIFIC OUTCOME 4 
    Compile and present periodic financial statements. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Financial information derived from the unit/department is accurately validated against relevant supporting documents 

    ASSESSMENT CRITERION 2 
    2. Generally accepted and appropriate methods are used when comparing results over time. The applied method should be amenable to market fluctuations i.e. changing price levels 

    ASSESSMENT CRITERION 3 
    3. Ratios and performance indicators are calculated accurately in accordance with the organisation`s policies and procedures 

    ASSESSMENT CRITERION 4 
    4. Reports in the appropriate format are prepared and presented to management within requisite timescales 

    ASSESSMENT CRITERION 5 
    5. Accounting methods in line with organisational requirements and generally accepted accounting practices (GAAP) are identified and explained. 

    ASSESSMENT CRITERION 6 
    6. Organisational policies and procedures relating to accounting and administrative systems in GAAP terms are explained. 

    ASSESSMENT CRITERION 7 
    7. Authorisation for dissemination of completed reports is obtained from the appropriate person 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The transport business environment
  • Accounting methods
  • The transportation organisation
  • Creditors and debtors 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team and organisation to conduct, communicate and respond. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one`s activities responsibly and effectively. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility towards the environment and health of others. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrating and understanding the chemical process as a set or related systems. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of reflecting on and exploring a variety of strategies to learn more effectively. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  48439   Further Education and Training Certificate: Road Transport Supervision  Level 4  NQF Level 04  Reregistered  2023-06-30  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Learncorp 
    2. Learning Exchange Pty Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.