SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Manage learner information using an information management system 
SAQA US ID UNIT STANDARD TITLE
114925  Manage learner information using an information management system 
ORIGINATOR
SGB Occupationally-directed ETD Practitioners 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
ETDP SETA - Education, Training and Development Practices Sector Education and Training Authority 
FIELD SUBFIELD
Field 05 - Education, Training and Development Adult Learning 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard will be useful to people responsible for ensuring learner records are accurate and accessible within agreed policy frameworks. People credited with this unit standard are able to:
  • Organise the collection and collation of learner information;
  • Manage the recording, maintenance and retrieval of learner information;
  • Engage with external learner information management system;
  • Advise and inform the organisation concerning the use of the learner information system; and
  • Review the learner information management system. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that people starting to learn towards this standard are able to use a variety of techniques for gathering, ordering, recording, reporting and retrieving data. 

    UNIT STANDARD RANGE 
    Specific range statements are provided in the body of the unit standard where they apply to particular specific outcomes or assessment criteria. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Organise the collection and collation of learner information. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Planning activities ensure the effective organisation and collation of learner information. 

    ASSESSMENT CRITERION 2 
    The collated information meets information system requirements. 

    ASSESSMENT CRITERION 3 
    Methods used to collect and collate information are effective, efficient and consistent with organisational values, policies and legal requirements. 

    ASSESSMENT CRITERION 4 
    The information is accurate, verifiable against reliable sources and obtained within agreed time frames. 

    ASSESSMENT CRITERION 5 
    Information obtained is verified and prompt and effective action rectifies information deficiencies. 
    ASSESSMENT CRITERION RANGE 
    "Deficiencies" include information that is inadequate, contradictory or ambiguous.
     

    SPECIFIC OUTCOME 2 
    Manage the recording, maintenance and retrieval of learner information. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Resources are used efficiently to record and organise information within agreed timeframes. 

    ASSESSMENT CRITERION 2 
    Information is recorded accurately and stored securely, in line with system requirements. 

    ASSESSMENT CRITERION 3 
    Information is maintained in accordance with organisational policies and legal requirements. 

    ASSESSMENT CRITERION 4 
    Potential threats to data held on computer systems are identified and steps taken to avoid these threats are sufficient to maintain the integrity of the information. 

    ASSESSMENT CRITERION 5 
    Information is retrieved as per system requirements and access to information is controlled in accordance with organisational policies and relevant legislation. 

    ASSESSMENT CRITERION 6 
    Provision is made for the training of users and operational staff in accordance with organisational and technical requirements. 

    ASSESSMENT CRITERION 7 
    Review of the system ensures that information is maintained in accordance with organisational record-keeping requirements and/or industry best practices. 

    SPECIFIC OUTCOME 3 
    Engage with external learner information management systems. 
    OUTCOME RANGE 
    This includes national and sectoral systems such as the National Learner Record Database (NLRD). 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    National and sectoral learner information systems are identified and described in terms of their functions. 

    ASSESSMENT CRITERION 2 
    Information is accessed from external systems according to system procedures. 

    ASSESSMENT CRITERION 3 
    Learner information is recorded on national and/or sectoral systems in accordance with national and/or sectoral requirements. 

    SPECIFIC OUTCOME 4 
    Advise and inform the organisation concerning the use of the learner information system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Information and advice is appropriate to the needs of recipients. 

    ASSESSMENT CRITERION 2 
    Information given is accurate, relevant, current and sufficient for the specifications of the user. 

    ASSESSMENT CRITERION 3 
    The advice given is consistent with the policy, procedures and resource constraints of the organisation. 

    ASSESSMENT CRITERION 4 
    Confidentiality is maintained as per organisational policies. 

    ASSESSMENT CRITERION 5 
    Information and advice facilitates the effective use of the learner information system within the organisation. 

    SPECIFIC OUTCOME 5 
    Review the learner information management system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The system is reviewed in terms of identified user requirements. 

    ASSESSMENT CRITERION 2 
    Review measures provide sufficient and timely information to make judgements about the effectiveness of the learner information management system. 

    ASSESSMENT CRITERION 3 
    Input from internal and external consultation is obtained and incorporated into recommendations. 

    ASSESSMENT CRITERION 4 
    Recommendations address system deficiencies and ensure organisational information management needs are met within resource constraints. 

    ASSESSMENT CRITERION 5 
    Alternatives for improvements are considered in terms of strategic, cost and operational implications. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Assessors for this unit standard must be registered with the relevant ETQA.
  • Providers offering learning towards this unit standard must be accredited by the relevant ETQA.
  • Moderation of assessment will be overseen by the relevant ETQA according to moderation guidelines and agreed ETQA procedures. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The following knowledge is embedded within the unit standard, and will be assessed directly or indirectly through assessment of the specific outcomes in terms of the assessment criteria:
  • Application of generic management abilities in the context of Learner Information Management;
  • Methods and techniques to review and evaluate information systems;
  • The functioning and capabilities of Information Management Systems. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems: using critical and creative thinking to propose improvements for correcting identified weaknesses in the information system. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others and in teams: determining information needs and advising on the use of the system. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively: ensuring that management activities result in an effective information management system. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information: reviewing the system and make recommendations for improvement. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language skills: communicating methods for using the system. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically: using a learner information management system. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  49277   National Diploma: Braille Practice  Level 5  NQF Level 05  Reregistered  2023-06-30  ETDP SETA 
    Elective  59201   National Certificate: Generic Management  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  59201   National Certificate: Generic Management  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  59429   National Certificate: Inclusive Education  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  ETDP SETA 
    Elective  59256   National Diploma: Flight Dispatch  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered" 
    2016-12-31  TETA 
    Elective  61592   National Diploma: Human Resources Management and Practices  Level 5  NQF Level 05  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  50333   National Diploma: Occupationally Directed Education, Training and Development Practices  Level 5  NQF Level 05  Reregistered  2023-06-30  ETDP SETA 
    Elective  50330   Bachelor: Occupationally Directed Education Training and Development Practices  Level 6  NQF Level 07  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  20485   National First Degree: ABET Practice  Level 6  Level TBA: Pre-2009 was L6  Reregistered  2021-06-30  ETDP SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. AFRICA COMPETENCY DEVELOPMENT (PTY)LTD 
    2. Amaqamu Project Management and Consulting 
    3. Aquila Summa Offensa Responsio Iugales Praestructio (ASORIP) (NPC) 
    4. ASSESSMENT COLLEGE OF SOUTH AFRICA PTY LTD 
    5. Audit Campus 
    6. Bohlali Provider Support 
    7. Boikgantsho Consulting & Events cc 
    8. Business Development Unit (PTY)Ltd 
    9. Chartall Business College 
    10. Cool Ideas 1 (PTY) LTD. t/a VERYCOOLIDEAS 
    11. Dabulamanzi & Njabulo Ndaba Consulting cc 
    12. Divine Inspiration Trading 704 PTY Ltd 
    13. EDUTEL SKILLS DEVELOPMENT PTY LTD 
    14. Emergence Learning Academy (Pty) Ltd 
    15. Enjo Consultants 
    16. Igugu Training and Investments 
    17. Inkwazi Learning Network 
    18. INKWENKWEZI PRIVATE COLLEGE - SKILLS DEVELOPMENT cc 
    19. Isamon Integrated 
    20. Isamon Vocational College of Excellence Pty Ltd 
    21. JESUA CONSULTANTS (Hartenbos) (WA) 
    22. Khaas Training Academy 
    23. kitso Interventions 
    24. Kula Institute 
    25. Learnership Support Systems (Pty) Ltd 
    26. M3i Skills Development 
    27. Maccauvlei Learning Academy 
    28. MENTORNET (PTY) LTD 
    29. Nkinane Training Institute and Consulting (Pty) Ltd 
    30. OMNI HR CONSULTING PTY LTD 
    31. Organisation Test 1 
    32. PRIMESERV CORPORATE SOLUTIONS PTY LTD T/A PRIMESERV HR SOLUTIONS 
    33. PRIOR LEARNING CENTRE 
    34. Reflections Development Institute 
    35. Regenesys Management (Pty) Ltd 
    36. Resonance Institue of Learning 
    37. Saint Colonel Graduate Institute (PTY) Ltd 
    38. Scan Training Solutions 
    39. Southern African Institute of Learning (SAIL) 
    40. The Institute of People Development 
    41. Thuto Adult Centre 
    42. Thuto Ya Setshaba Training Services (Pty) Ltd 
    43. TMG Quality Services 
    44. Ulwazi Training & Development 
    45. Vutivi Training and Skills Development 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.