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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Implement project administration processes according to requirements 
SAQA US ID UNIT STANDARD TITLE
120381  Implement project administration processes according to requirements 
ORIGINATOR
SGB Project Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Project Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
10139  Implement project administration processes according to requirements  Level 4  NQF Level 04  Complete 

PURPOSE OF THE UNIT STANDARD 
Learners accessing this standard will be working as a leader in the context of a small project / sub-project involving few resources and having a limited impact on stakeholders and the environment or working as a contributing team member on a medium to large project when not a leader.

The person credited with this unit standard is able to explain, execute and communicate project change processes and status, as well as maintain project libraries and organisational information.

The qualifying learner is capable of:
  • Executing processes and standards to support project change control
  • Updating and communicating status of change requests
  • Administering the project library / repository to support change to affected items
  • Maintaining project organisational information 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Learners accessing this qualification will have demonstrated competence in mathematics and communication skills at NQF level 4 or equivalent.
  • Learners accessing this qualification will have demonstrated competence in computer literacy and applicable software at NQF level 4 or equivalent.
  • ID 120372 - Explain fundamentals of project management.
  • ID 120376 - Conduct project documentation management to support project processes. 

  • UNIT STANDARD RANGE 
  • Projects may include but is not limited to technical, developmental or business related projects.
  • Project change request may include but is not limited to changes in the following circumstances: Time, Cost, Quality, Resources, Risk, Market and Legislative changes.
  • Item may include but are not limited to electronic files, paper based documents, audio / video material, drawings, models or other tangible deliverables of the project processes that need to be kept in safe custody.
  • Project library may include but is not limited to electronic, paper based and a place where things are stored.
  • Policies and procedures may be organisation specified systems, policies and procedures or where these do not exist, accepted industry best practice. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Execute processes and standards to support project change control. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Project change control processes are used according to policies and procedures. 

    ASSESSMENT CRITERION 2 
    Procedure for initiating project change request is communicated to relevant stakeholders using appropriate communication techniques. 

    ASSESSMENT CRITERION 3 
    Procedures and templates are available to request a change on a project. 

    ASSESSMENT CRITERION 4 
    Log and file of project change requests are maintained according to procedures. 

    ASSESSMENT CRITERION 5 
    Status of project change requests is followed-up, using agreed procedures. 

    SPECIFIC OUTCOME 2 
    Update and communicate status of change requests. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Status of project change requests are recorded and reported on using agreed procedures. 

    ASSESSMENT CRITERION 2 
    Tracking, recording and reporting of status of change requests are completed using agreed procedures. 

    ASSESSMENT CRITERION 3 
    Communication with impacted stakeholders is completed within agreed procedures. 

    SPECIFIC OUTCOME 3 
    Administer the project library/repository to support change to affected items. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Project library / repository is administered to agreed procedures and standards. 

    ASSESSMENT CRITERION 2 
    Change of approved documents or items is undertaken after gaining authorisation and approval. 

    ASSESSMENT CRITERION 3 
    Changed documents or items are redistributed and communicated to relevant stakeholders using appropriate communication techniques. 

    ASSESSMENT CRITERION 4 
    Relevant individuals are informed of proposed and actual changes. 
    ASSESSMENT CRITERION RANGE 
    The project library / repository may also be called a knowledge base.
     

    SPECIFIC OUTCOME 4 
    Maintain project organisational information. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Project organisation (structure) information records are maintained in accordance with procedures. 

    ASSESSMENT CRITERION 2 
    Communication plans, distribution lists and/or project member directories are recorded, utilised and maintained according to project needs. 

    ASSESSMENT CRITERION 3 
    Project staff and / or consultant information records are maintained in accordance with instructions. 
    ASSESSMENT CRITERION RANGE 
    May include personal details, skills profile and availability.
     


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The need for project change control systems and procedures.
  • Project / organisation change control system.
  • Office systems and archiving methods.
  • How to present and maintain organisation structure information. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems, related to project change control implementation and administration. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the implementation of project documentation management and change control processes. 

    UNIT STANDARD CCFO COLLECTING 
    Collect and process information pertaining to requests for project change and administering the project library. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with higher authority and other relevant parties regarding change control administration processes. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to process project change control requests. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate the world as a set of related systems when processing, implementing, configuring and administering the project change control requests. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 10139, ' Implement project administration processes according to requirements ' , Level 4, 5 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  65989   Further Education and Training Certificate: Human Settlements Development  Level 4  NQF Level 04  Reregistered  2023-06-30  CETA 
    Core  50080   Further Education and Training Certificate: Project Management  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 
    Elective  50479   Further Education and Training Certificate: Advertising  Level 4  NQF Level 04  Reregistered  2023-06-30  MICTS 
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  57612   National Certificate: Arts and Culture Enterprise  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  CATHSSETA 
    Elective  57631   National Certificate: Radiation Protection  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  EWSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Artshub Institute (Pty) Ltd 
    2. Footprint Media academy Pty ltd 
    3. Jeppe College of Commerce and Computer Studies 
    4. Limco Consulting and management (Pty) Ltd 
    5. NEMISA 
    6. Presentation Software Training 
    7. Protech Business and Computer College Pty Ltd. 
    8. Work Skills Resources 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.