SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan, organise and support project meetings and workshops 
SAQA US ID UNIT STANDARD TITLE
120382  Plan, organise and support project meetings and workshops 
ORIGINATOR
SGB Project Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Project Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2015-07-01  2018-06-30  SAQA 10105/14 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2019-06-30   2022-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
10136  Plan, organise and support project meetings and workshops  Level 4  NQF Level 04  Complete 

PURPOSE OF THE UNIT STANDARD 
Learners accessing this standard will be working as a leader in the context of a small project / sub-project involving few resources and having a limited impact on stakeholders and the environment or working as a contributing team member on a medium to large project when not a leader. These projects may be technical projects, business projects or developmental projects. This standard will also add value to learners who are running their own business and recognise that project management forms an integral component of any business.

The qualifying learner is capable of:
  • Explaining the purpose, objective and scope of project meetings and / or workshops.
  • Planning for a project meeting and / or workshop.
  • Arranging and supporting a project meeting and / or workshop. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Learners accessing this qualification will have demonstrated competence in mathematics and communication skills at NQF level 4 or equivalent.
  • Learners accessing this qualification will have demonstrated competence in computer literacy and applicable software at NQF level 4 or equivalent.
  • ID 120372 - Explain fundamentals of project management. 

  • UNIT STANDARD RANGE 
  • Project level will include but is not limited to working as a leader in the context of a small project / sub-project involving few resources and having a limited impact on stakeholders and the environment or working as a contributing team member on a medium to large project when not a leader.
  • Projects may include but is not limited to all projects including technical, developmental and business related projects.
  • Types of meetings/workshops, may include but are not limited to formal, informal, site, off site, progress, planning, issue/problem resolution, change control board, steering committees.
  • Conventions may include but are not limited to including seconding, moving, amending, recording, voting.
  • Roles of meeting participants may include but are not limited to chairperson, minute taker, technical experts, decision-makers.
  • Storage of meeting/workshop documentation may include but is not limited to electronic, paper, audio, audio-visual.
  • Meeting/workshop resources may include but are not limited to name cards/tags, refreshments, writing material, and/or visual display equipment.
  • Policies and procedures may be organisation specified systems, policies and procedures or where these do not exist, accepted industry best practice. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the purpose, objective and scope of project meetings and/or workshops. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Project meetings and workshops are identified and explained with examples. 

    ASSESSMENT CRITERION 2 
    Roles of meeting/workshop participants are described and their importance is explained with examples. 

    ASSESSMENT CRITERION 3 
    Types of project meetings/workshops are described in terms of their purpose. 
    ASSESSMENT CRITERION RANGE 
    At least two types.
     

    SPECIFIC OUTCOME 2 
    Plan for a project meeting and/or workshop. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Meeting/workshop participants and alternates are identified, recorded and contact details are available. 

    ASSESSMENT CRITERION 2 
    Dates, times and venue for project meeting/workshop are determined and recorded according to agreed procedures. 

    ASSESSMENT CRITERION 3 
    Purpose of the meeting is agreed with relevant stakeholders. 

    ASSESSMENT CRITERION 4 
    Checklist or schedule for arranging project meeting/workshop is prepared and agreed with relevant stakeholders. 

    ASSESSMENT CRITERION 5 
    Constraints or rules to be followed in arranging the project meeting/workshop are complied with according to agreed policies and procedures. 

    SPECIFIC OUTCOME 3 
    Arrange and support a project meeting and/or workshop. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Project meeting/workshop invitations and agendas are prepared and distributed in a time frame that allows for pre-meeting/ workshop preparation. 

    ASSESSMENT CRITERION 2 
    Meeting minutes and other supporting documentation is distributed within agreed time frames after previous meeting/workshop. 

    ASSESSMENT CRITERION 3 
    Meeting/workshop documentation is complete, accurate and stored in safe custody. 

    ASSESSMENT CRITERION 4 
    Necessary facilities, venues and resources are arranged in accordance with requirements, constraints and rules. 

    ASSESSMENT CRITERION 5 
    Meeting/workshop participants are communicated with in order to confirm and clarify arrangements and to resolve issues. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The procedures and techniques for preparing and conducting project meetings.
  • The procedures for protecting confidentiality of information and/or people.
  • Preparing and producing meeting/workshop documentation.
  • Acquiring information required for meetings/workshops. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to the planning, organising and supporting project meetings/workshops. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in planning the process, preparing and arranging meetings/workshops. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information pertaining to planning, organising and supporting meetings/workshops. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively verbally and in writing, ensuring communications are clear and concise and appropriately recorded for project meeting / workshops. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology in the preparation and storage of meeting/workshop documentation and information. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems understanding the consequences of poor meeting/workshop planning, organising and supporting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of being culturally and aesthetically sensitive across a range of social contexts in the planning and organising of a project meeting / workshop. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 10136, "Plan, organise and support project meetings and workshops", Level 4, 4 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  61450   Further Education and Training Certificate: Film and Television Production Operations  Level 4  NQF Level 04  Reregistered  2018-06-30  MICTS 
    Core  50080   Further Education and Training Certificate: Project Management  Level 4  NQF Level 04  Reregistered  2018-06-30  SERVICES 
    Core  57428   Further Education and Training Certificate: Youth Development  Level 4  NQF Level 04  Reregistered  2018-06-30  ETDP SETA 
    Core  59409   National Certificate: Agricultural Extension  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2018-06-30  AgriSETA 
    Elective  50479   Further Education and Training Certificate: Advertising  Level 4  NQF Level 04  Reregistered  2018-06-30  MICTS 
    Elective  67509   Further Education and Training Certificate: Community Development  Level 4  NQF Level 04  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  58880   Further Education and Training Certificate: Fluid Power  Level 4  NQF Level 04  Reregistered  2018-06-30  MERSETA 
    Elective  65989   Further Education and Training Certificate: Human Settlements Development  Level 4  NQF Level 04  Reregistered  2018-06-30  CETA 
    Elective  58800   Further Education and Training Certificate: Project Support Services  Level 4  NQF Level 04  Reregistered  2018-06-30  SERVICES 
    Elective  58600   National Certificate: Land Transport Planning  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30  LG SETA 
    Elective  57631   National Certificate: Radiation Protection  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2018-06-30  EWSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Artshub Institute (Pty) Ltd 
    2. Big Fish School of Digital Filmmaking (Pty) Ltd 
    3. Boikgantsho Consulting & Events 
    4. East Coast Media cc 
    5. FILM Mentorship & Training 
    6. Footprint Media academy Pty ltd 
    7. HUGENOTE COLLEGE 
    8. LBK Trading 
    9. Mathaveiya Skills Enhancement 
    10. NEMISA 
    11. Nhlahle Development Agency 
    12. Sabido eAcademy (Pty) Ltd 
    13. The Media Workshop cc 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.