SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Work with information technology in an accounting environment 
SAQA US ID UNIT STANDARD TITLE
12991  Work with information technology in an accounting environment 
ORIGINATOR
SGB HET Accountancy and Financial Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
FASSET - Financial and Accounting Services SETA 
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
People credited with this unit standard are generally found within the accounting technician field. On successful completion of the unit standard, people will be able to input, store and output data, and minimise risk to data held on a computer system within an accounting environment. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Unit standards for Basic computer literacy at NQF level 4. 

UNIT STANDARD RANGE 
Information technology software and hardware used in an accounting environment. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Input, store and output data. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Data to be input into the computer system and data required from the computer system is clarified with, and authorised by, the appropriate person. 
ASSESSMENT CRITERION RANGE 
Input - Manual source documents, Computerised source documents
 

ASSESSMENT CRITERION 2 
2. Data is input and stored in the appropriate location. 

ASSESSMENT CRITERION 3 
3. New unique codes are generated as necessary. 

ASSESSMENT CRITERION 4 
4. All vital fields are completed accurately. 

ASSESSMENT CRITERION 5 
5. Errors in inputting and coding are identified and corrected in a timeous manner. 

ASSESSMENT CRITERION 6 
6. Available search facilities are utilised effectively. 

ASSESSMENT CRITERION 7 
7. Confidentiality of data is maintained at all times. 

ASSESSMENT CRITERION 8 
8. Data is output as required in line with agreed deadlines. 
ASSESSMENT CRITERION RANGE 
Output - Print, E-mail, Fax, Disk, To other systems
 

SPECIFIC OUTCOME 2 
Minimise risks to data held on a computer system. 
OUTCOME RANGE 
Sources of data - Internal, External 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Work carried out on a computer is saved on a regular basis. 

ASSESSMENT CRITERION 2 
2. Back-ups of work are made in accordance with organisational procedures. 

ASSESSMENT CRITERION 3 
3. Passwords are used where limitations on access to data are required, are kept secret and discreetly changed at appropriate times. 
ASSESSMENT CRITERION RANGE 
Appropriate times - On a regular basis, If disclosure is suspected
 

ASSESSMENT CRITERION 4 
4. The computer is closed down in a way so as not to cause loss of information or damage to the computer system or storage media. 

ASSESSMENT CRITERION 5 
5. Immediate assistance is sought in the case of difficulties or failure of equipment from the appropriate person. 

ASSESSMENT CRITERION 6 
6. Hardware and software are securely located. 

ASSESSMENT CRITERION 7 
7. Potential risks to data from different sources are identified and the appropriate person is promptly notified. 
ASSESSMENT CRITERION RANGE 
Viruses, Confidentiality, Hardware, Software
 

SPECIFIC OUTCOME 3 
Use basic computer systems. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The principles of general information technology is described in relation to relationships, purpose and relevant security and legal regulations. 
ASSESSMENT CRITERION RANGE 
Software packages, Types of data, General operations, Passwords, Types of risk, Causes of difficulties
 

ASSESSMENT CRITERION 2 
2. Knowledge of organisational policies and procedures related to computer systems and information is demonstrated in a meaningful manner. 
ASSESSMENT CRITERION RANGE 
Documentation presentation style, Information sources, Security policies, Computer software, systems and networking, Password and back-up policies, Hardware, software and back-up copy locations
 

ASSESSMENT CRITERION 3 
3. Basic computer operations are applied in terms of saving, transferring and printing information. 

ASSESSMENT CRITERION 4 
4. Communication through e-mail is utilised effectively. 
ASSESSMENT CRITERION RANGE 
Downloading mail, Sending mail, Downloading and sending attachments
 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
Accreditation for this unit standard shall be obtained from the relevant Education and Training Quality Assurance Body, through summative assessment by a registered assessor.

Moderation activity comments by SGB`s, organisations and individuals may be forwarded to NSB03. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
A demonstrated understanding of:
  • General Information Technology
  • The organisation
  • Basic Software
  • Basic Hardware

    Legal Requirements:
    Security and legal regulations relating to IT - Data protection legislation, Copyright, Health and Safety.

    Terminology:
    IT - Information technology 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one`s activities responsibly and effectively. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, organise and critically evaluate information. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and language skills in the modes of oral and written presentations. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically (showing responsibility towards the environment and health of others). 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  36213   National Diploma: Technical Financial Accounting  Level 5  NQF Level 05  Reregistered  2023-06-30  FASSET 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Guarantee Trust Corporate Support Services (Pty)Ltd 
    2. Training for Results (Pty) Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.