SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Operate a cash management and credit control system 
SAQA US ID UNIT STANDARD TITLE
13016  Operate a cash management and credit control system 
ORIGINATOR
SGB HET Accountancy and Financial Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
FASSET - Financial and Accounting Services SETA 
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
People credited with this unit standard are generally found within the accounting technician field. On successful completion of the unit standard, people will be able to take responsibility for the management of cash and credit through monitoring, controlling and managing cash, credit and debts. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Accounting at NQF level 4, Customer service. 

UNIT STANDARD RANGE 
A person may exhibit this competence in the private and/ or the public sector. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Monitor and control cash receipts and payments. 
OUTCOME RANGE 
Regular revenue receipts and payments, capital receipts and payments, Drawings or dividends and disbursements, exceptional receipts and payments 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Cash receipts and payments are monitored and controlled against budgeted cash flow. 

ASSESSMENT CRITERION 2 
2. Appropriate staff are consulted to determine the likely pattern of cash flows over the accounting period and to anticipate any exceptional receipts or payments. 

ASSESSMENT CRITERION 3 
3. Forecasts of future cash payments and receipts are in accordance with known income and expenditure trends. 

ASSESSMENT CRITERION 4 
4. Cash budgets are prepared in the approved format and clearly indicate net cash requirements. 

ASSESSMENT CRITERION 5 
5. Significant deviations from the cash budget are identified and corrective action is taken within defined organisational policies. 

SPECIFIC OUTCOME 2 
Manage cash balances. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Overdraft and loan facilities are arranged in anticipation of requirements and on the most favourable terms available. 

ASSESSMENT CRITERION 2 
2. Surplus funds are invested in marketable securities within defined financial authorisation limits. 
ASSESSMENT CRITERION RANGE 
Bills of exchange, Certificates of deposit, Government securities, Local authority short term loans, payment into revenue fund (public finance only)
 

ASSESSMENT CRITERION 3 
3. The organisation's financial regulations and security procedures are observed at all times. 

ASSESSMENT CRITERION 4 
4. Account is taken of trends in the economic and financial environment in managing cash balances. 

ASSESSMENT CRITERION 5 
5. An adequate level of liquidity is maintained in line with cash forecasts. 

SPECIFIC OUTCOME 3 
Grant credit. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Credit terms are agreed with customers in accordance with the organisation's policies. 

ASSESSMENT CRITERION 2 
2. Internal and external sources of information are identified and used to evaluate the current credit status of customers and potential customers. 
ASSESSMENT CRITERION RANGE 
Internal; analysis of account, colleagues in regular contact with current or potential customers External; credit rating agencies, supplier references, bank references
 

ASSESSMENT CRITERION 3 
3. New accounts are opened for those customers with an established credit status. 

ASSESSMENT CRITERION 4 
4. The reasons for refusing credit are discussed with customers in a tactful manner. 

SPECIFIC OUTCOME 4 
Monitor and control the collection of debts. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Information relating to the current state of debtors accounts is regularly monitored and appropriate action is taken. 
ASSESSMENT CRITERION RANGE 
Analysis of debtors, Average periods of credit given and received, Incidence of bad or doubtful debts
 

ASSESSMENT CRITERION 2 
2. Information regarding significant outstanding accounts and potential bad debts is promptly sent to relevant individuals within the organisation. 

ASSESSMENT CRITERION 3 
3. Discussions and negotiations with debtors are conducted courteously and achieve the desired outcomes. 

ASSESSMENT CRITERION 4 
4. Debt recovery methods used are appropriate to the circumstances of individual cases and are in accordance with the organisation's procedures. 

ASSESSMENT CRITERION 5 
5. Recommendations to write off bad and doubtful debts are based on a realistic analysis of all known factors. 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
Accreditation for this unit standard shall be obtained from the relevant Education and Training Quality Assurance Body, through summative assessment by a registered assessor.

Moderation activity comments by SGB's, organisations and individuals may be forwarded to NSB03. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
A demonstrated understanding of:
  • The Business Environment
  • Accounting techniques
  • Accounting principles and theory
  • The organisation
  • Cash receipts and payments
  • Creditors and Debtors
  • Banking system and money market in South Africa
  • Marketable securities
  • Government monetary policy
  • Debt insurance and collection
  • Cash flow accounting
  • Liquidity management

    Legal Requirements:
  • Basic contracts
  • Terms and conditions of contracts relating to grant of credit
  • Data Protection Act
  • Credit control information

    Terminology:
  • GAAP - Generally Accepted Accounting Practice 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, organise and critically evaluate information. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and language skills in the modes of oral and written presentations. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Be culturally and aesthetically sensitive across a range of social contexts. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  36213   National Diploma: Technical Financial Accounting  Level 5  NQF Level 05  Reregistered  2023-06-30  FASSET 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Training for Results (Pty) Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.