SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan, monitor and control an information system in a business environment 
SAQA US ID UNIT STANDARD TITLE
13933  Plan, monitor and control an information system in a business environment 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2015-07-01  2018-06-30  SAQA 10105/14 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2019-06-30   2022-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and improved performance.

The qualifying learner is capable of:
  • Planning and implementing a storage and retrieval system
  • Monitoring the booking of items in and out of systems
  • Classifying and cross-referencing complex information
  • Updating storage and retrieval systems 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
    Storage and retrieval types include paper based or electronic which are:
  • Numerical
  • Alphabetical
  • Chronological
  • Geographical (areas)
  • Subject

    Storage and retrieval includes paper based and electronic systems. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Plan storage and retrieval system 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Structural and operational needs are identified. 

    ASSESSMENT CRITERION 2 
    2. Procedures for the storage and retrieval of manual and computerised records are determined according to organisational policies and procedures. 

    ASSESSMENT CRITERION 3 
    3. Methodologies and quality control procedures for checking, tracking, securing and maintaining the storage and retrieval system are determined. 

    ASSESSMENT CRITERION 4 
    4. Archiving processes are identified and procedures for archive storage are planned accordingly. 

    ASSESSMENT CRITERION 5 
    5. Classification methodologies are determined. 

    SPECIFIC OUTCOME 2 
    Monitor the implementation of the filing and retrieval system 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Quality control to monitor sorting, filing and retrieval of documentation is carried out according to organisational requirements. 

    ASSESSMENT CRITERION 2 
    2. Organisational policy for transfer, archive and disposal is followed. 

    ASSESSMENT CRITERION 3 
    3. Procedures for ensuring manual or computerised records are followed. 

    ASSESSMENT CRITERION 4 
    4. The importance of maintaining up-to-date and accurate records of paper-based documentation is explained. 

    SPECIFIC OUTCOME 3 
    Control the implementation of a filing and retrieval system 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Filing is complete, accurate, in the required format, location and time frame. 

    ASSESSMENT CRITERION 2 
    2. Incorrectly filed documents are identified and filed correctly. 

    ASSESSMENT CRITERION 3 
    3. Areas for improvement are communicated to the staff responsible. 

    ASSESSMENT CRITERION 4 
    4. Procedures for improving storage and retrieval system are planned and updated on an ongoing basis. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Techniques for monitoring and controlling
  • Comprehensive understanding of organisational filing system
  • Numerical, alphabetical, chronological, geographical and subject sequence 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to the standards and effectiveness of the filing and retrieval system. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others to ensure that the filing and retrieval system is maintained. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in order to simplify a filing and retrieval system. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with personnel to ensure efficient information storage and retrieval. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Core  49447   National Certificate: Trade Exhibition Support  Level 3  NQF Level 03  Reregistered  2018-06-30  SERVICES 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Core  57901   Further Education and Training Certificate: Credit Management  Level 4  NQF Level 04  Reregistered  2018-06-30  FASSET 
    Core  49120   Further Education and Training Certificate: Film, Television and Video Production Operations  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2007-12-02  Was MICTS until Last Date for Achievement 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2018-06-30  SERVICES 
    Elective  50398   National Certificate: Project Support Service  Level 3  NQF Level 03  Reregistered  2018-06-30  SERVICES 
    Elective  64069   Further Education and Training Certificate: Archives and Records Management  Level 4  NQF Level 04  Reregistered  2018-06-30  ETDP SETA 
    Elective  49021   Further Education and Training Certificate: Debt Recovery  Level 4  NQF Level 04  Reregistered  2018-06-30  FASSET 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Intelligo Solutions Pty (Ltd) 
    2. PRIOR LEARNING CENTRE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.