SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Plan and conduct community meetings 
SAQA US ID UNIT STANDARD TITLE
14043  Plan and conduct community meetings 
ORIGINATOR
SGB Water Sector 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 12 - Physical Planning and Construction Civil Engineering Construction 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2005-09-13  2008-09-13  SAQA 0160/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2009-09-13   2012-09-13  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The qualifying learner achieving this unit standard in combination with context expertise standard(s) will be able to plan, conduct and prepare minutes for community meetings. This competence will enable the learner to conduct meetings in accordance with an agenda taking into consideration the needs of the community. This will contribute towards effective communication with community members and accurate records of decisions taken at community meetings. In acquiring this competence the qualifying learner will lay a good foundation for future learning and action, and better understand the broader context of own work. Achieving this unit standard will enhance the employability of the qualifying learner. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Literacy NQF Level 2, Knowledge of the roles and responsibilities of a community committee 

UNIT STANDARD RANGE 
Considerations: Household priorities, women, sports, migrant workers or month end

Problems: Lack of consensus, not covering all the topics on the agenda or lack of participation. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Explain the need for a community meeting. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The need for a meeting is explained. 

ASSESSMENT CRITERION 2 
2. Relevant participants are identified. 

ASSESSMENT CRITERION 3 
3. Ways to ensure community participation in the meeting are explained. 

SPECIFIC OUTCOME 2 
Plan the community meeting. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The procedure for calling a meeting in a community context is explained. 

ASSESSMENT CRITERION 2 
2. An agenda is compiled in accordance with the purpose of the meeting. 

ASSESSMENT CRITERION 3 
3. Relevant people are informed of the meeting and the purpose of the meeting. 

ASSESSMENT CRITERION 4 
4. Considerations when planning a meeting with community members are explained. 

ASSESSMENT CRITERION 5 
5. Date, time and venue for the meeting are confirmed with relevant people. 

SPECIFIC OUTCOME 3 
Conduct the meeting. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The objectives and the agenda are confirmed at the beginning of the community meeting. 

ASSESSMENT CRITERION 2 
2. The topics on the agenda are covered. 

ASSESSMENT CRITERION 3 
3. Participation of community members is encouraged during the meeting. 

ASSESSMENT CRITERION 4 
4. Agreement on decisions is reached. 

ASSESSMENT CRITERION 5 
5. Problems are identified and contingency plans are explained. 

SPECIFIC OUTCOME 4 
Record the minutes of the community meeting and communicate decisions taken. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The minutes are recorded during the meeting. 

ASSESSMENT CRITERION 2 
2. The minutes are an accurate reflection of the meeting and decisions taken. 

ASSESSMENT CRITERION 3 
3. The minutes are communicated to relevant people. 

ASSESSMENT CRITERION 4 
4. A copy of the minutes is kept in accordance with procedures. 

ASSESSMENT CRITERION 5 
5. Decisions taken during the meeting are communicated to relevant people. 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
1. Anyone assessing a learner or moderating the assessment of a learner against this unit standard must be registered as an assessor with the relevant ETQA.
2. Any institution offering learning that will enable the achievement of this unit standard must be accredited as a provider with the relevant ETQA.
3. Assessment and moderation of assessment will be overseen by the relevant ETQA according to the ETQA policies and guidelines for assessment and moderation.
4. Moderation must include both internal and external moderation of assessments at exit points of the qualification, unless ETQA policies specify otherwise. Moderation should also encompass achievement of the competence described both in individual unit standards as well as the integrated competence described in the qualification. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
Learners should have a knowledge and understanding of:

1. Ways to cope with problems during a meeting.
2. Ways to improve the running of a meeting.
3. Steps to take if community members do not participate during the meeting.
4. Steps to take if community members do not arrive for the meeting.
5. Gender considerations when conducting a community meeting.
6. Ways to encourage women to attend and participate in meetings.
7. Local customs to consider when conducting a community meeting.
8. The procedure to follow when calling and conducting a meeting. (Invitation, local meeting place/ venue)
9. Standard meeting protocols and procedures and the importance of following these.
10. Ways of managing discussions so that the objectives of the meeting are met.
11. The importance of following up on decisions after the meeting and giving feedback to the community. 


Critical Cross-field Outcomes (CCFO): 

UNIT STANDARD CCFO IDENTIFYING 
Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made. This relates to:

Considerations when planning a meeting with community members are explained.
Problems are identified and contingency plans are explained. 

UNIT STANDARD CCFO WORKING 
Work effectively with others as a member of a team, group, organisation, and community. This relates to the following specific outcomes:

Plan the community meeting.
Conduct the meeting.
Record the minutes of the community meeting and communicate decisions taken. 

UNIT STANDARD CCFO ORGANISING 
Plan, organise and manage oneself and one's activities responsibly and effectively. This relates to the following assessment criteria:

The procedure for calling a meeting in a community context is explained.
An agenda is compiled in accordance with the purpose of the meeting.
Relevant people are informed of the meeting and the purpose of the meeting.
Considerations when planning a meeting with community members are explained.
Date, time and venue for the meeting are confirmed with relevant people. 

UNIT STANDARD CCFO COLLECTING 
Collect, analyse, organise and critically evaluate information. This relates to:

Considerations when planning a meeting with community members are explained.
Problems are identified and contingency plans are explained. 

UNIT STANDARD CCFO COMMUNICATING 
Record the minutes of the community meeting and communicate decisions taken. This relates to all assessment criteria. 

UNIT STANDARD CCFO SCIENCE 
Use science and technology effectively and critically, showing responsibility towards the environment and health of others. This relates to:

The minutes are recorded during the meeting.
A copy of the minutes is kept in accordance with procedures. 

UNIT STANDARD CCFO DEMONSTRATING 
Demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation. This relates to:

Ways to ensure community participation in the meeting are explained.
Decisions taken during the meeting are communicated to relevant people. 

UNIT STANDARD NOTES 
When conducting assessments, assessors must ensure that they are familiar with the full text of the unit standards being assessed. Assessors must ensure that the assessment covers the specific outcomes, critical cross-field outcomes and essential embedded knowledge by developing assessment activities and tools, which are appropriate to the contexts in which the learners are working. These activities and tools may include self-assessment, peer assessment, formative and summative assessment. It may be more effective and efficient to assess a number of unit standards together in an integrated way, thus reducing the overall number of assessments and ensuring that commonalities that exist between a number of unit standards are captured in a way that makes sense for assessment.

ASSESSMENT OPTION
Learners could be assessed using the following methods:
Oral or written questions
Observation
Product sample minutes / agenda 

QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
  ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
Core  61669   Further Education and Training Certificate: Community Water, Health and Sanitation Facilitation  Level 4  NQF Level 04  Reregistered  2023-06-30  EWSETA 
Core  23708   National Certificate: Community Water, Sanitation and Health Facilitation  Level 4  NQF Level 04  Passed the End Date -
Status was "Reregistered" 
2008-06-11  Was EWSETA until Last Date for Achievement 
Elective  50309   Further Education and Training Certificate: Environmental Practice  Level 4  NQF Level 04  Reregistered  2023-06-30  LG SETA 


PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
 
1. A4 Consultancy CC 
2. ABA Sebenzi 
3. ABEMS Training Institute (PTY) Ltd. 
4. Alpha Business Consultants 
5. ALSTOM JOHN THOMPSON (PTY) LTD CAPE TOWN 
6. AMBROSER SOLUTIONS (PTY) LTD 
7. ARBINET TRAINING & DEVELOPMENT 
8. Asiphokuhle Training and Research Institute 
9. Atlegang Training Consulting 
10. AVAX SA 481 CC. T/A Mandisa Development Services 
11. AZIFANI PROJECTS AND TRANSPORT (PTY) LTD 
12. Azitjhewi Construction 
13. BALOMAT SKILLS TRAINING ACADEMY 
14. Bantubanye Skills 
15. Bikologix Projects 
16. Boikgantsho Consulting & Events 
17. Continuing Education Programme 
18. CTC College(PTY) LTD. 
19. Dean Institute Of Learning (Pty) Ltd 
20. Ditirelo Skills Development Services 
21. EARTH CHILD CONSULTING (PTY) LTD 
22. Edutraining Business College 
23. EECTRICAL CONTRACTORS ASSOCIATION - ECA 
24. Ekurhuleni West Public FET College - Germiston Campus 
25. Elective Training Institute Enterprise CC 
26. EMINENCE BUSINESS SOLUTIONS (PTY) LTD 
27. Environmental Leadership Academy 
28. ESKOM DISTRIBUTION NORTH WESTERN REGION, BLOEMFONTEIN 
29. Essential Skills 
30. Glere Skills and Consultants 
31. Globalwise Training & Consulting (PTY) Ltd. 
32. Growth Management Consulting 
33. Heavenly Button Trading CC 
34. Icando 
35. IMPILONHLE TRADING & PROJECTS 8 
36. INFRASTRUCTURE CONSULTING ENGINEERS CC 
37. INGEN ENGINEERING PROJECTS 
38. Institute for Local Government and Housing 
39. Institute of Health and Social Care Studies 
40. IQ Skills Academy (PTY) LTD. 
41. ITO Focus Reagile 
42. IYANDA HOLDINGS (PTY) LTD 
43. Jobafrik Consulting 
44. Josmap Training Institute 
45. JOSMAP TRAINING INSTIUTE 
46. Kalideen Management 
47. KAREUBO MANAGEMENT SYSTEMS 
48. Kgolo Institute 
49. Kgotla Trading Enterprise 
50. Kuyakhula Development Initiatives 
51. Learn A Trade 
52. Leronsa Trading Enterprise 
53. Letlhokoa Management Services CC 
54. M.I.C. Training and Development 
55. MACT BUSINESS HUB 
56. Makavila Suppliers CC. 
57. Mangalani Business Enterprises 
58. Marcado Human Resources Strategies 
59. MashMP Holdings 
60. Mashphe Logistics Services 
61. Mgwezane Training and Events Management CC. 
62. Miczo's Enterprise 
63. Milnex - Brakpan 
64. Mission Point Consulting 
65. MMESELANE CONSTRUCTION 
66. MML Consulting CC. 
67. Mod-Mosh Projects and Consulting (PTY) LTD 
68. MOVING AHEAD DEVELOPMENT AGENCY 
69. MUNICIPAL TRAINING & DEVELOPMENT INSTITUTE 
70. Nemalale Eagles Consultancy CC 
71. NEW HOPE REVIVAL ORGANISATION 
72. Nhlahle Development Agency 
73. NJ & L Trading Enterprise CC. 
74. NKANYEZI FOUNDATION 
75. NS Global Academy 
76. Ntsangalala Business Enterprise 
77. Nyankwavi Investment CC. 
78. PERSEVCON CONSTRUCTION PTY LTD 
79. Phathutshedzo Connsulting Training Provider 
80. Power Rush Trading 170 CC. 
81. PRAXIS TRAINING AND CONSULTANCY (PTY) LTD 
82. Quick Leap Investment 
83. ROCKWELL AUTOMATION 
84. RONNELS CONSTRUCTION PTY LTD 
85. Seige Trading Solutions 
86. Senelo Trading CC 
87. Siljeur Training Academy 
88. SOUTH AFRICA ADVANCED SKILLS INSTITUTE 
89. SOUTHERN AFRICAN YOUTH MOVEMENT 
90. Spring Forest Trading 578 CC 
91. SWARANANG MANAGEMENT CONSULTING CC 
92. Talent Emporium Academy (PTY) Ltd 
93. Thando Consulting Services 
94. The Crimson CO CC. 
95. Thembeni Skills Development Trading and Projects 
96. Thubelihle Graduate Institute 
97. Thuto Lere Community Empowerment Programme 
98. Tlaletso Consultants 
99. TLD Consulting 
100. Tradesman Consulting and Training Solutions 
101. TRY EASY ELECTRICAL SOLUTIONS (PTY) LTD 
102. Tsebong Training Centre 
103. Tshwane Skills Training Centre 
104. Tshwane Training Institute (PTY) LTD. 
105. Twin Peak Technologies 
106. Ukhamba Quality Skills 
107. Umfolozi FET College 
108. Umqondo Consultancy 
109. University of Venda 
110. Vhutshilo Health And Training Organisation 
111. Vicmat Consultants 
112. XL AT Consulting CC 
113. Ya Hina Management Consulting and projects 



All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.