SAQA

All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.

SOUTH AFRICAN QUALIFICATIONS AUTHORITY

REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE:

Order and distribute office supplies

SAQA US ID	UNIT STANDARD TITLE
14355	Order and distribute office supplies
ORIGINATOR
SGB Administration
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-
FIELD			SUBFIELD
Field 03 - Business, Commerce and Management Studies			Office Administration
ABET BAND	UNIT STANDARD TYPE	PRE-2009 NQF LEVEL	NQF LEVEL	CREDITS
Undefined	Regular-Fundamental	Level 2	NQF Level 02	2
REGISTRATION STATUS		REGISTRATION START DATE	REGISTRATION END DATE	SAQA DECISION NUMBER
Passed the End Date - Status was "Reregistered"		2018-07-01	2023-06-30	SAQA 06120/18
LAST DATE FOR ENROLMENT		LAST DATE FOR ACHIEVEMENT
2026-06-30		2029-06-30

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard does not replace any other unit standard and is not replaced by any other unit standard.

PURPOSE OF THE UNIT STANDARD

Learners will be learning towards obtaining a national qualification at level 2 or are working in an administrative and SMME environment, where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and improved performance.

The qualifying learner is capable of:

Explaining office supply levels according to organisational requirements

Ordering office supply in line with budgetary requirements

Distributing office supply orders

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING

Learners accessing this unit standard will have demonstrated competence in numeracy and literacy at NQF Level 1 or equivalent.

UNIT STANDARD RANGE

Office supplies will include pens, pencils, rulers, glue, adhesive tape, staplers, staples, paper, envelopes, paper clips, scissors, correction fluid / tape, files, toners, cartridges, discs and other computer related stationery, plastic sleeves and all job related materials.

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1

Explain office supply levels according to organisation requirements

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. Office supply levels are identified and recorded.

ASSESSMENT CRITERION 2

2. Office supply maintenance procedures are explained.

ASSESSMENT CRITERION 3

3. Office supply budgets are obtained and adhered to.

ASSESSMENT CRITERION 4

4. Office supply levels are ascertained and compared to required levels.

SPECIFIC OUTCOME 2

Order office supplies in line with budgetary requirements

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. Office supply ordering procedure is described.

ASSESSMENT CRITERION 2

2. Order for Office supply is made in accordance with organisational procedures.

ASSESSMENT CRITERION 3

3. Office supply requests are received and recorded.

ASSESSMENT CRITERION 4

4. Orders are placed with suppliers in accordance with organisational procedures.

ASSESSMENT CRITERION 5

5. Records of orders placed are filed and presented.

SPECIFIC OUTCOME 3

Distribute office supply orders

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

1. Office supply procedures are explained.

ASSESSMENT CRITERION 2

2. Office supplies are distributed within agreed timeframes.

ASSESSMENT CRITERION 3

3. Office supply distribution procedures are followed.

ASSESSMENT CRITERION 4

4. Office supply distribution records are filed and presented.

UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS

Accreditation and Moderation:

The relevant Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors.

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE

Basic numeracy skills

Organisational policies and procedures for ordering and distributing office supplies

Contact details for office suppliers

Critical Cross-field Outcomes (CCFO):

UNIT STANDARD CCFO IDENTIFYING

Identify and solve problems with regard to the supply to office supplies.

UNIT STANDARD CCFO WORKING

Work effectively with others in order to ensure a constant supply of office supplies.

UNIT STANDARD CCFO COLLECTING

Collect, analyse, organise and critically evaluate information pertaining to office supplies stock levels and orders.

UNIT STANDARD CCFO COMMUNICATING

Communicate effectively when ordering and distributing office supplies.

UNIT STANDARD CCFO CONTRIBUTING

Understand the world as a set of related systems where out of stock situations of office supplies affect productivity of the organisation.

REREGISTRATION HISTORY

As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015.

QUALIFICATIONS UTILISING THIS UNIT STANDARD:

	ID	QUALIFICATION TITLE	PRE-2009 NQF LEVEL	NQF LEVEL	STATUS	END DATE	PRIMARY OR DELEGATED QA FUNCTIONARY
Elective	23833	National Certificate: Business Administration Services	Level 2	NQF Level 02	Passed the End Date - Status was "Reregistered"	2023-06-30	SERVICES

PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD:

This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.

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