SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare for an effective presentation 
SAQA US ID UNIT STANDARD TITLE
242842  Plan and prepare for an effective presentation 
ORIGINATOR
SGB Communication Studies 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 04 - Communication Studies and Language Communication Studies 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard will be useful for those who are tasked with a presentation function in an organisation or those who intend to present information to the audience. The unit standard will equip learners with the skills to plan, organise and prepare information in a focused and coherent manner.

Learners accredited with this Unit Standard will be capable of:
  • Identifying and analysing the target audience for an effective presentation.
  • Planning and preparing the structure to communicate the central message of the presentation logically.
  • Planning visuals and other devices to involve the audience during the presentation.
  • Preparing supporting material suitable for the presentation.
  • Identifying and analysing the environment for the presentation.
  • Identifying and choosing the kind of presentation fit for the purpose. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners are competent in:
  • Communication at NQF level 3 or equivalent.
  • Computer Literacy at NQF level 3 or equivalent. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Identify and analyse the target audience for an effective presentation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The target audience is identified and analysed to fit the purpose of the presentation. 
    ASSESSMENT CRITERION RANGE 
    Target audience refers to internal and external audience. Analysis in this context refers to answering the following questions: Who is (are) your audience (s)? What characteristics of the audience (s) are relevant to this particular presentation, and if the presentation is targeting more than one group from different organisations, how do they differ in terms of needs and interests?
     

    ASSESSMENT CRITERION 2 
    Different needs of the audience are identified and analysed to determine the content, choice of details, and benefits for different audiences. 

    ASSESSMENT CRITERION 3 
    Planning for a presentation is done by analysing the situation related to the presentation and defining the purpose of the presentation. 
    ASSESSMENT CRITERION RANGE 
    Purpose in this context refers to informative presentations, persuasive presentations or goodwill presentations.
     

    ASSESSMENT CRITERION 4 
    A channel to reach a specific identified audience is identified and explained in a specific context. 
    ASSESSMENT CRITERION RANGE 
    Channels include but not limited to communication channels which vary in speed, accuracy of transmissions, cost and number of people reached, efficiency such as invitation letters, e-mail messages, announcements, advertisements, etc.
     

    SPECIFIC OUTCOME 2 
    Plan and structure information logically to fit audience, purpose and the situation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An introduction, body and conclusion are outlined in a logical manner to ensure that the message is communicated effectively. 

    ASSESSMENT CRITERION 2 
    Information is organised and presented in a focused and coherent manner. 

    ASSESSMENT CRITERION 3 
    A sequence and flow of the content is mapped and developed to match audience flow of thought. 
    ASSESSMENT CRITERION RANGE 
    The use of a strong opening and closing statements is illustrated at the beginning and end of a presentation to interest the audience and to emphasise key points.
     

    ASSESSMENT CRITERION 4 
    The different modes for opening and closing statements are identified and used to build rapport with the audience to establish trust and likeability. 
    ASSESSMENT CRITERION RANGE 
    Modes include but not limited to a startling statement, a narration or anecdote, a question or a quotation. A closing statement includes but not limited to restating the main point(s), referring to the opening statement to create a frame for the presentation, ending with a vivid, yet positive picture and telling and/or advising the audience exactly what to do to solve, for instance, the problem discussed.
     

    ASSESSMENT CRITERION 5 
    An internal structure which pre-empts questions and makes the presentation clear and not confusing to the audience is formulated. 

    SPECIFIC OUTCOME 3 
    Plan visuals and other devices to involve the audience during the presentation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Different types of visuals and other devices aimed at involving the audience during a presentation are identified and described. 
    ASSESSMENT CRITERION RANGE 
    Types of visuals include but not limited to, computer graphic packages, slides or computer applications (Microsoft PowerPoint, Excel, etc), and overhead transparencies, videso, films, tables to enable the audience to identify exact values; chart or graph (pie charts, bar chart, etc) to enable the audience to focus on relationships; photographs to create a sense of authenticity, drawings to show dimensions or emphasize detail; maps to emphasise location and Gantt charts to show timelines for proposals or project, other devices include amongst other flipcharts, etc.
     

    ASSESSMENT CRITERION 2 
    Visuals relevant to the message are selected and presented. 

    ASSESSMENT CRITERION 3 
    Guidelines to create visuals for presentations are described with examples. 
    ASSESSMENT CRITERION RANGE 
    Guidelines refers to making visuals in a point form and breaking a complicated point into several visuals; giving each visual a title that makes a point; limiting the amount of the information on a visual.
     

    ASSESSMENT CRITERION 4 
    Visuals to be used are carefully designed to enhance the message presented. 

    ASSESSMENT CRITERION 5 
    The equipment to be operated during the presentation is known well in advance. 

    ASSESSMENT CRITERION 6 
    Slides and Overhead Projectors (OHPs) contain the minimum information necessary and that they can be read with ease by the audience. 

    ASSESSMENT CRITERION 7 
    The use of colour on the slides is appropriate to ensure that the message can be read easily and pleasant to look at. 

    SPECIFIC OUTCOME 4 
    Prepare supporting material suitable for effective presentation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Materials designed to inform or persuade the audience(s) are identified and prepared for effective presentation. 

    ASSESSMENT CRITERION 2 
    Supporting materials preferred for effective presentation are identified and selected as per own or organisational requirements. 
    ASSESSMENT CRITERION RANGE 
    Notes, handouts, notepads, pens, technical savvy and other back-up materials.
     

    ASSESSMENT CRITERION 3 
    Supporting materials that are specific and vivid and coherent in addressing the needs and interests of the target audience are used. 

    SPECIFIC OUTCOME 5 
    Identify and analyse the environment for the presentation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The analysis of the environment in which the presentation is to take place is conducted to determine whether they meet requirements for effective presentation. 
    ASSESSMENT CRITERION RANGE 
    Environments should be identified and analysed in terms of venue, refreshments, lighting, accessibility, compliance with occupation safety and health legislation, transport facilities, and plug points.
     

    ASSESSMENT CRITERION 2 
    The findings of the analysis are used to determine the location of the venue where presentation is to take place. 

    ASSESSMENT CRITERION 3 
    Key information pertaining to room layout to plan seating arrangements in preparation for a presentation is extracted from the analysis. 

    ASSESSMENT CRITERION 4 
    The venue or meeting room is set up to create the optimum environment for group interaction. 

    ASSESSMENT CRITERION 5 
    The availability of audio equipment and lighting in the room is verified for effective presentation. 

    SPECIFIC OUTCOME 6 
    Identify and choose the kind of presentation fit for the purpose. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The purpose for the presentation is established to guide the choice of strategy and content of a presentation. 

    ASSESSMENT CRITERION 2 
    A strategy for the presentation is ensured that it reaches the specific goals for the situation that adapts ideas to audience belief's experience, and interests. 

    ASSESSMENT CRITERION 3 
    The different kinds of presentation are identified and described with examples. 
    ASSESSMENT CRITERION RANGE 
    The kinds of presentation include but not limited to monologue presentation, guided discussions and interactive presentation.
     


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Any institution offering learning that will enable achievement of this unit standard and the related exit level outcomes of the qualification must be accredited by the relevant ETQA.
  • External moderation of assessment will be overseen by the relevant ETQA at its discretion.
  • The accredited training provider will oversee internal moderation of assessment.
  • Internal and external moderation should encompass achievement of competence described in this unit standard as well as the integrated competence described in the exit level outcome of the qualification. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Data collection methods
  • Planning process
  • Logistical arrangements (e.g. venues, refreshments, administration, stationery)
  • Target audience
  • Notes 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Problem-solving:

    Identifying and solving problems associated with the planning for a presentation using critical and creative thinking by finding ways to identify relevant information that will fit the audience's needs and solve organisational or individual problems. 

    UNIT STANDARD CCFO WORKING 
    Working effectively in a team:

    Working effectively with others in the planning and preparation process for a presentation. 

    UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities throughout the planning and preparation process for a presentation. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively throughout the planning and preparation process for an effective presentation using relevant communication and conversational styles. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrating an understanding of the impact of well organised and planned information on individuals and organisations. 

    UNIT STANDARD ASSESSOR CRITERIA 
  • Assessors must be registered as assessors with a relevant ETQA or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Assessors must be in possession of a qualification in Communication or a related sub-field of Communication Studies at a minimum of NQF level 5. 

  • REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  67509   Further Education and Training Certificate: Community Development  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23094   Further Education and Training Certificate: Development Practice  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2009-09-09  ETDP SETA 
    Elective  65989   Further Education and Training Certificate: Human Settlements Development  Level 4  NQF Level 04  Reregistered  2023-06-30  CETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Advantage Training Services cc 
    2. Assessment & RPL College (Pty) Ltd 
    3. Botho Ubuntu Contract Cleaning (Pty) Ltd 
    4. Buchule HR & Events Management Services 
    5. Goldfields FET College 
    6. Gotsec Skills Training 
    7. Governess Connection (Pty) Ltd 
    8. Khoali Group of Companies (Pty) Ltd 
    9. KWAZULU NATAL EXPERIMENTAL COLLEGE 
    10. LESEDI EDUCARE ASSOCIATION 
    11. LVK Management Services 
    12. MENTORNET (PTY) LTD 
    13. Orbit FET College - Rustenburg Campus 
    14. PRO-ACTIVE PUBLIC SERVICES COLLEGE/PTY/LTD 
    15. Professional Development and Training Institute (Pty) Ltd 
    16. Spotru Training Centre 
    17. SPS Consulting (Pty) Ltd 
    18. Tembe Service Providers 
    19. Thuto Ya Setshaba Training Services (Pty) Ltd 
    20. Vuselela FET College - Potchefstroom Campus 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.