SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Coordinate the closure of a simple to moderately complex project 
SAQA US ID UNIT STANDARD TITLE
243819  Coordinate the closure of a simple to moderately complex project 
ORIGINATOR
SGB Project Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Project Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners credited with this unit standard are able to verify and validate that the products of the project are ready for handover, handover the products of the project and close all administration and client agreements of the project. Learners are also able to release project resources and participate in conducting a performance review of the project. Learners will be able to communicate project closure to all stakeholders in a professional manner. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is assumed that learners are competent in:
  • Mathematical Literacy at NQF Level 4 or equivalent.
  • Communication at NQF Level 4 or equivalent.
  • Computer Literacy at NQF Level 3 or equivalent.
  • Unit Standard: Monitor and control the execution of the project management plan for a simple to moderately complex project at NQF Level 5.
  • Unit Standard: Manage project communication for a simple to moderately complex project at NQF Level 5.
  • Unit Standard: Conduct project documentation management to support project processes at NQF Level 4. 

  • UNIT STANDARD RANGE 
    Range statements are elaborated within the content of the Specific Outcomes of this Unit Standard.

    Simple to moderately complex project can be defined as:
  • Has a high degree of stability, few uncertainties or low rate of change with regards expected deliverables, phase contents, organisational process and procedures, legislation and team members.
  • Limited range of different methods or approaches relating to the design and creation of deliverables and end products; the project management, administration and reporting.
  • Project has a low to moderate impact on the environment and or socio economic elements. Moderate to low need to comply with legislation. Moderate number of stakeholders affected by or interested in the project.
  • Low strategic importance to the organisation or organisations involved. May not have been identified in strategic plans.
  • Most stakeholders are in agreement about the characteristics of the product of the project. Benefits of the project are well defined and agreed.
  • Low number of different organisations participating in the project. A low number; and or wide variety of interfaces between the project and other organisational entities in order to produce the end deliverable.
  • Closure may be at the end of a phase, whole project or by a supplier for a contract. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Verify and validate that the products of the project are ready for handover. 
    OUTCOME RANGE 
    This includes checking that work done by others is complete. Checking that the product includes final end product and any related deliverables that must be handed over into operational use at project termination/closure. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    All product compliance tests are checked for completion in accordance with project requirements. 
    ASSESSMENT CRITERION RANGE 
    Compliance tests may include inspections, field tests and any action needed to check that the product meets specification and acceptance criteria.
     

    ASSESSMENT CRITERION 2 
    All product related documentation are completed in accordance with project requirements and/or contracts. 

    ASSESSMENT CRITERION 3 
    Non-compliance issues are analysed and resolved to the satisfaction of all relevant parties, and documents are ready for handover to the client or to operation status. 

    SPECIFIC OUTCOME 2 
    Hand over the products of the project. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The products of the project are handed over to authorised individual in accordance with organisational practices and project agreements. 

    ASSESSMENT CRITERION 2 
    Signed product acceptance certificates are obtained using agreed formats and procedures. 

    ASSESSMENT CRITERION 3 
    All handovers and related documents are logged and the records incorporated in project files. 

    SPECIFIC OUTCOME 3 
    Close project administration, client agreements and release project resources. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Project closure activities are scheduled in accordance with project management plan. 

    ASSESSMENT CRITERION 2 
    Project records are finalised, signed off and stored in compliance with policies and procedures. 

    ASSESSMENT CRITERION 3 
    Project resources are released within required time frame and in accordance with project management plan. 

    ASSESSMENT CRITERION 4 
    Client agreements are closed in accordance with contractual and/or project requirements. 

    SPECIFIC OUTCOME 4 
    Participate in conducting the project performance review. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Client and stakeholder management strategies are evaluated for effectiveness against project objectives and findings are recorded for review purposes. 

    ASSESSMENT CRITERION 2 
    Effectiveness of the project management approach is evaluated against project objectives and findings are recorded for review purposes. 

    ASSESSMENT CRITERION 3 
    Change to policies, procedures, and standards are recommended in required format. 

    ASSESSMENT CRITERION 4 
    Improvement areas are identified and reported on in required format and time frame. 

    ASSESSMENT CRITERION 5 
    Lessons learned are developed, documented and reported according to project requirements. 

    SPECIFIC OUTCOME 5 
    Communicate project closure to all stakeholders. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Project closure is communicated to all stakeholders in accordance with the project communication plan. 

    ASSESSMENT CRITERION 2 
    Results of the project review are communicated to all stakeholders in required format and time frame. 

    ASSESSMENT CRITERION 3 
    Knowledge bases are updated in required format and made available in required format for future use. 

    ASSESSMENT CRITERION 4 
    Details of incomplete deliverables or potential product modifications are communicated to the group charged with future support of the final product in its operational life in the required format. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment to be conducted by an accredited provider according to internal approved provider policy and the relevant ETQA guidelines.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Knowledge of testing (verification, validation) concepts, techniques and processes.
  • An understanding of project/acceptance concepts, processes and applicable to product criteria.
  • Knowledge of handover processes.
  • Knowledge of project closure concepts, processes and techniques.
  • Knowledge of techniques to support management of knowledge and project information.
  • Knowledge of project performance measurement and evaluation concepts, techniques and processes.
  • An understanding of scheduling principles and techniques. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to products that are not satisfactory on a project. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparation of closing the administration, clients agreements and releasing project resources. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities in such a way so as to have all the required information when preparing to handover the products of a project. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, evaluate, organise and critically evaluate information when verifying and validating that project products are ready for handover. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders when communicating the project closure. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to participate in conducting the project performance review. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of reflecting on and exploring a variety of strategies to learn more effectively. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Terms, techniques and processes referred to in this unit standard are based upon recognised best practice for generic project management reflected in industry standards such as:
  • Standards from Project Management Institute (PMI®) such as:
    > A Guide to the Project Management Body of Knowledge (PMBoK Guide), 2000 and 2004 versions, from Project Management Institute (PMI®).
    > Extensions to PMBoK® Guide from PMI®.
    > Work Breakdown Structure.
    > Earned Value.
  • Body of Knowledge from Association for Project Management, UK.
  • ISO 10006.
  • British Standard 6079.
  • IPMA Competence Baseline from International Project Management Association.
  • Project Management role delineation studies from PMI® for CAPM and PMP.
  • Project Management Competency Development Framework from PMI® 2002.
  • Emerging global performance standards for project management personnel (GPSPMP - Global).
  • Australian National Competency Standards for Project Management 2003. 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  66189   National Certificate: Quality Management Systems  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  SERVICES 
    Core  58309   National Diploma: Project Management  Level 5  NQF Level 05  Reregistered  2023-06-30  SERVICES 
    Elective  65649   National Certificate: Official Statistics  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  PSETA 
    Elective  58395   National Certificate: Project Management  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.