SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Facilitate Council and related meetings to achieve Local Government objectives 
SAQA US ID UNIT STANDARD TITLE
244186  Facilitate Council and related meetings to achieve Local Government objectives 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is intended for learners working within a Local Government structure and who have been elected as municipal councillors. The completion of this standard will enable learners to facilitate Council and related meetings in a way that maximises participative processes for achieving Local Government objectives.

The qualifying learner is capable of:
  • Explaining the Local Government contexts to which various meeting procedures apply.
  • Explaining meeting procedures applicable to committee, constituency and public meetings.
  • Describing and applying meeting procedures applicable to local Council meetings.
  • Describing and applying meeting procedures applicable to Ward Committee meetings.
  • Describing and applying the agenda setting rules for Council and Local Government meetings. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that the learner accessing this standard will be competent in:
  • Communication at NQF Level 2. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the Local Government contexts to which various meeting procedures apply. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Ward Committee meetings procedures are distinguished from constituency and Council meetings on the basis of status, objectives and the role of councillors at such meetings. 

    ASSESSMENT CRITERION 2 
    Constituency meetings procedures are distinguished from Ward and Council meetings on the basis of status, objectives and the role of councillors at such meetings. 

    ASSESSMENT CRITERION 3 
    Council and special meetings procedures are distinguished from Ward and Council meetings on the basis of status, objectives and the role of councillors at such meetings. 

    ASSESSMENT CRITERION 4 
    Committee meetings procedures are distinguished from Ward and Council meetings on the basis of status, objectives and the role of councillors at such meetings. 

    SPECIFIC OUTCOME 2 
    Explain meeting procedures applicable to committee, constituency and public meetings. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The rules of meeting procedure applicable to Local Government meeting contexts are understood and explained with examples. 

    ASSESSMENT CRITERION 2 
    The functions of councillors during committee, constituency and public meeting are understood and explained with examples. 

    ASSESSMENT CRITERION 3 
    The duties of chairpersons in committee, constituency and public meetings are understood and explained with examples. 
    ASSESSMENT CRITERION RANGE 
    Duties include, but are not limited to, time management, establishing quorum and meeting requirements, opening, leading and closing meetings.
     

    ASSESSMENT CRITERION 4 
    The skills and personal qualities necessary to chair committee, constituency and public meetings are understood and explained with examples. 
    ASSESSMENT CRITERION RANGE 
    Skills include, but are not limited to, guiding discussion, clarifying and summarising and facilitation.
     

    ASSESSMENT CRITERION 5 
    Meeting procedures in relation to holding committee, constituency and public meetings are understood and explained with examples. 
    ASSESSMENT CRITERION RANGE 
    Procedures include, but are not limited to, planning, conducting, recording and closing procedures.
     

    ASSESSMENT CRITERION 6 
    The sources of knowledge to support and document meeting information is described and integrated into own councillor meeting context. 

    SPECIFIC OUTCOME 3 
    Apply meeting procedures applicable to Local Council meetings. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Meeting procedure rules and regulation for council meetings are identified, obtained, analysed and followed to ensure compliance with standard protocol. 

    ASSESSMENT CRITERION 2 
    The persons and functions responsible for facilitating council meetings are identified and their roles are understood and explained with examples. 
    ASSESSMENT CRITERION RANGE 
    Roles and role players include, but are not limited to, secretariat, notices of meetings, special meeting requirements, agenda protocols.
     

    ASSESSMENT CRITERION 3 
    The code of conduct and ethics applicable to meetings in general and specifically to council meetings are understood and described with examples. 

    ASSESSMENT CRITERION 4 
    Documentation used during council meetings is understood and samples produced and explained. 
    ASSESSMENT CRITERION RANGE 
    Documentation includes, but is not limited to, notices, agenda's information packs and order of business.
     

    SPECIFIC OUTCOME 4 
    Apply meeting procedures applicable to Ward Committee meetings. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Processes are facilitated to assist Ward Committee members in preparing for meetings and convening meetings on a regular basis. 

    ASSESSMENT CRITERION 2 
    Meetings are facilitated to ensure the election of Ward Committee members duties are assigned in order to support Ward Committee functions and roles. 

    ASSESSMENT CRITERION 3 
    Support actions are undertaken to motivate that follow-up work arising from meetings is executed by Ward committee members. 

    ASSESSMENT CRITERION 4 
    The necessary protocols are adhered to in line with overall legislation and Local Government policies. 
    ASSESSMENT CRITERION RANGE 
    Protocols include but are not limited to maintaining position of chairperson only, not projecting own agenda onto ward committee members, remaining impartial, being supportive without abusing role as chairperson of Ward Committee.
     

    ASSESSMENT CRITERION 5 
    The role of chairperson is fulfilled in Ward Committee meetings. 

    SPECIFIC OUTCOME 5 
    Apply the agenda setting rules for Council and Local Government meetings. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Agenda's are determined in advance and all invitees and relevant parties advised in good time. 

    ASSESSMENT CRITERION 2 
    Sensitivities pertaining to the agenda's are considered and understanding of the councillor's role in facilitating the agenda is demonstrated. 
    ASSESSMENT CRITERION RANGE 
    Sensitivities include but are not limited to conflict in deciding what should go into agenda, representing interests of all parties in defining agenda, suspending preconceived notions pertaining to agenda and not dictating the agenda where ward committees are involved.
     

    ASSESSMENT CRITERION 3 
    Rules of order for council meetings are adhered to when compiling agenda's. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Any individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Meeting procedures.
  • Chairing meetings.
  • Agenda determination.
  • Policies, principles and codes of conduct guiding local government council meetings.
  • Interpersonal skills and conflict management.
  • Effective communication strategies.
  • Facilitating meetings. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems using critical and creative thinking processes to facilitate council and related meetings to achieve local government objectives. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation or community to facilitate council and related meetings to achieve local government objectives. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively in order to facilitate council and related meetings to achieve local government objectives. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in order to facilitate council and related meetings to achieve local government objectives government. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language in the modes of oral and/or written persuasion to facilitate council and related meetings to achieve local government objectives. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility to the environment and health of others to facilitate council and related meetings to achieve local government objectives. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of interrelated systems by recognising that by demonstrate that the policy and legal framework guiding local government do not exist in isolation but are affected by the overall constitution, public and local government trends and frameworks and other related factors. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Participate as responsible citizens in the life of local, national and global communities to facilitate council and related meetings to achieve local government objectives. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  58578   National Certificate: Local Government Councillor Practices  Level 3  NQF Level 03  Reregistered  2023-06-30  LG SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. 3L Development 
    2. A4 Consultancy CC 
    3. ABA Sebenzi 
    4. Africa Institute For Public Administration 
    5. ARMS - Audit & Risk Management Solutions 
    6. Asiphokuhle Training and Research Institute 
    7. AVAX SA 481 CC. T/A Mandisa Development Services 
    8. Bavuse Trading Enterprises cc 
    9. Boikgantsho Consulting & Events 
    10. Break The Chains Development Services 
    11. BW Khuzwayo Consulting CC 
    12. Change Strategies Consulting Services CC 
    13. Classic Human Capital Solutions 
    14. CTC College(PTY) LTD. 
    15. Development Bank of Southern Africa (DBSA) 
    16. DialNx Consultants 
    17. Didintle Training Services 
    18. Dijama Training Academy 
    19. Ditirelo Skills Development Services 
    20. Edutraining Business College 
    21. Elective Training Institute Enterprise CC 
    22. Envirogreen 
    23. Execuprime Business College (Pty) Ltd 
    24. Frugatrax Consultants 
    25. Gauteng Association Of Local Authorities 
    26. Giant Alive Services 
    27. Goitsikitso Enterprise Trading 
    28. Growth Management Consulting 
    29. Gugulethu Management & Training Consultancy 
    30. HS GLOBAL SKILLS BUSINESS SOLUTIONS 
    31. Ikhaya Training and Consulting 
    32. Ilinge Labantu Debt Solution 
    33. Inafrica General Trading Pty LTD 
    34. Isipho Equiping (Pty) Ltd 
    35. Jobafrik Consulting 
    36. Johsie Enertprise 
    37. KALIDEEN MANAGEMENT SERVICES 
    38. Kamanga Skills Projects 
    39. Karabo Ya Karabo 
    40. KAREUBO MANAGEMENT SYSTEMS 
    41. Kgolo Institute 
    42. Kuyakhula Development Initiatives 
    43. Lekoko Consulting (PTY) LTD 
    44. Letlhokoa Management Services CC 
    45. Letlotlo La Gae (Pty) Ltd 
    46. LO Tantsi Fire Consultants CC. 
    47. M.I.C. Training and Development 
    48. Mabuya Amahle Trading 
    49. Maile Consulting 
    50. Makavila Suppliers CC. 
    51. Management College of Southern Africa (MANCOSA) 
    52. Marcado Human Resources Strategies 
    53. Marsh (Pty) Ltd 
    54. Mass Computer Training And Printers 
    55. Matsila Holdings 
    56. Mcebo Technologies 
    57. Mgwezane Training and Events Management CC. 
    58. Miczo's Enterprise 
    59. Misol Projects cc 
    60. Mission Point Consulting 
    61. Mod-Mosh Projects and Consulting (PTY) LTD 
    62. Morar Incorporated 
    63. Mortarboard Training Solutions 
    64. MTHENGENYA & ASSOCIATES 
    65. Nemalale Eagles Consultancy CC 
    66. Networx for Career Development 
    67. NS Global Academy 
    68. Outeniqua Leadership Institute 
    69. Pachedu Skills Solutions 
    70. Paseka Business Enterprise 
    71. Pioneer Business Consulting 
    72. Power Rush Trading 170 CC. 
    73. Pudi's Educational Services And Youth Development 
    74. Rally Business Consulting 
    75. Riostep (Pty) Ltd 
    76. Sebobatho Project Management 
    77. Seige Trading Solutions 
    78. Siyakhula Trust ETD Institute Pty Ltd 
    79. SIZA NESU TRAINING AND DEVELOPMENT 
    80. Talent Emporium Academy (PTY) Ltd 
    81. The Crimson CO CC. 
    82. Thubelihle Graduate Institute 
    83. Tlaletso Consultants 
    84. Tloumogale Business Development & Consulting 
    85. Tshwane Training Institute (PTY) LTD. 
    86. Tuns Trading and Projects (Pty) Ltd 
    87. Umqondo Consultancy 
    88. Unakho Business Solutions 
    89. University of Fort Hare 
    90. Vhutshilo Health And Training Organisation 
    91. Vision Africa Training Institute 
    92. WEINVEST INVESTMENT CC 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.