SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Maintain and use project information systems 
SAQA US ID UNIT STANDARD TITLE
244554  Maintain and use project information systems 
ORIGINATOR
SGB Project Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Project Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The learner credited with this unit standard will be able to use and maintain information storage and transmission systems developed for use in the execution of projects, including the movement of information into and out of systems and the maintenance of classification, indexing and tracing systems. They will be able to seek, obtain, arrange and present information requested, and to supervise the distribution of information.

The qualifying learner is capable of:
  • Maintaining and using project information and data storage systems.
  • Supplying project information for specific purposes.
  • Supervising the distributing of project information. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will have demonstrated competence in:
  • Communication at NQF Level 3 or equivalent.
  • Mathematical Literacy at NQF Level 3 or equivalent.
  • Computer Literacy and applicable software at NQF Level 3 or equivalent. 

  • UNIT STANDARD RANGE 
  • Information will include a wide range of technical, commercial and other project data stored and distributed through computerised and manual systems and held in electronic and hard copy forms.
  • Collate means assemble information from different sources, analyse and compare to identify points of agreement and difference, put in order, and verifying accuracy of record keeping. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Maintain and use project information and data storage systems. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    New information and data is put into the appropriate storage system in accordance with project and organisational procedures and working methods. 

    ASSESSMENT CRITERION 2 
    Information and data is backed up, commensurate with its importance, in accordance with project and organisational procedures. 

    ASSESSMENT CRITERION 3 
    Information and data item movements are monitored and recorded accurately. 

    ASSESSMENT CRITERION 4 
    Overdue items of information and data are identified and progressed. 

    ASSESSMENT CRITERION 5 
    Out of date information and data is dealt with in accordance with project and organisational procedures. 

    ASSESSMENT CRITERION 6 
    Opportunities for improving the project information and data storage systems are identified to the appropriate people. 

    SPECIFIC OUTCOME 2 
    Supply project information for specific purposes. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    User information requirements are interpreted and confirmed, with examples to demonstrate understanding. 

    ASSESSMENT CRITERION 2 
    Appropriate sources for the information are identified and accessed in accordance with the users' requirements. 

    ASSESSMENT CRITERION 3 
    Where available information does not match user requirements, viable options and alternatives are identified and offered, with examples. 

    ASSESSMENT CRITERION 4 
    Information is correctly transcribed, collated and compiled to meet the user needs and in accordance with operational procedures. 

    ASSESSMENT CRITERION 5 
    Information is supplied within the required project and user deadlines. 

    ASSESSMENT CRITERION 6 
    Confidentiality and the distribution of information is handled in accordance with project and organisational procedures. 

    SPECIFIC OUTCOME 3 
    Supervise the distributing of project information. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Project information is collected according to project and organisational requirements within agreed time frames. 

    ASSESSMENT CRITERION 2 
    Project information is distributed internally and externally according to a distribution matrix to relevant persons within agreed time frames. 

    ASSESSMENT CRITERION 3 
    Project information is dispatched in a manner suitable for the type of information and in accordance with organisational procedures and requirements. 

    ASSESSMENT CRITERION 4 
    Delays in the distribution of information are monitored to minimise unnecessary delays, and the consequences of delays in distribution are explained with examples. 

    ASSESSMENT CRITERION 5 
    Project information is tracked in a manner suitable for the type of information and in accordance with organisational procedures and requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Information classification methods e.g. numeric, alphanumeric etc.
  • Systems and methods for sorting, handling, controlling and storing information.
  • Indexing and cross referencing systems.
  • Project and organisational procedures relevant to the information and data storage systems.
  • Information security, confidentiality and retention policies and procedures.
  • Information and data status reporting.
  • Planning, organising and executing searches for information.
  • Identifying, accessing and interpreting information.
  • The effective use of language-spelling, composition, punctuation and précis.
  • Graphical, numerical and textual presentation of information.
  • Project and organisational procedures for accessing information. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, evaluate, organise and critically evaluate information. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of reflecting on and exploring a variety of strategies to learn more effectively. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  58800   Further Education and Training Certificate: Project Support Services  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.