SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Prepare project documents 
SAQA US ID UNIT STANDARD TITLE
244565  Prepare project documents 
ORIGINATOR
SGB Project Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Project Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to produce routine replies to project correspondence, including memoranda and e-mails, and a range of project documents produced by reference specifications and materials provided by others. They will be able to prepare documents in which the spelling, grammar and punctuation is correct and in which the layout of text, tables and graphics effectively conveys the information content.

The qualifying learner is capable of:
  • Responding to project correspondence.
  • Preparing a variety of project documents. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will have demonstrated competence in:
  • Communication at NQF Level 3 or equivalent.
  • Mathematical Literacy at NQF Level 3 or equivalent.
  • Computer literacy and applicable software at NQF Level 3 or equivalent. 

  • UNIT STANDARD RANGE 
  • Correspondence received and responses may be from/to people within the organisation (colleagues, line and project managers), or from people outside the organisation (clients, government organs, members of the public, attorneys).
  • Correspondence received and responses may be standardised, non-standard and as letters, memos and emails.
  • Documents will include reports, memos, letters, emails, lists, tables, schedules, project records; and produced with computer assistance or prepared by hand.
  • Content of documents will include text, tables, graphics, diagrams, and numerical data. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Respond to project correspondence. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Correspondence received that requires own reply is correctly identified and correspondence requiring reply by others is routed to the appropriate people. 

    ASSESSMENT CRITERION 2 
    Information contained in the response deals fully with the subject of the correspondence. 

    ASSESSMENT CRITERION 3 
    Correct meaning and tone of the response are effectively conveyed by the language and grammar used. 

    ASSESSMENT CRITERION 4 
    Responses made are accurate, clear and in the style of the organisation. 

    ASSESSMENT CRITERION 5 
    Copies of incoming and outgoing correspondence are stored in accordance with project and organisational procedures. 

    ASSESSMENT CRITERION 6 
    Security, confidentiality and distribution of correspondence are dealt with in accordance with project and organisational procedures. 

    SPECIFIC OUTCOME 2 
    Prepare a variety of project documents. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Instructions for the preparation of the required project documents are interpreted to demonstrate understanding. 

    ASSESSMENT CRITERION 2 
    Instructions that are incomplete or unclear, are clarified by guidance sought from the appropriate people. 

    ASSESSMENT CRITERION 3 
    Document layout, tone and content are in accordance with the project conventions and organisation 'house style'. 

    ASSESSMENT CRITERION 4 
    Security, confidentiality and distribution project procedures are adhered to as determined in the appropriate organisational procedure. 

    ASSESSMENT CRITERION 5 
    Documents are prepared and issued within agreed project deadlines. 

    ASSESSMENT CRITERION 6 
    Deadlines that cannot be met are advised to the appropriate people, with reasons, and corrective action proposed. 

    ASSESSMENT CRITERION 7 
    Documents are checked for accuracy and completeness and the necessary corrections made to comply with the request instructions. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Correspondence and project documentation conventions, presentation and the style of the organisation.
  • Use of reference material.
  • Security, confidentiality and distribution procedures and practices.
  • Signatory rules.
  • Effective use of language, graphics, diagrams and numerical data.
  • Collation and reproduction of documents. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, evaluate, organise and critically evaluate information. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of being culturally and aesthetically sensitive across a range of social contexts. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  58800   Further Education and Training Certificate: Project Support Services  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.