SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Perform the processes and procedures for the administration of import transactions 
SAQA US ID UNIT STANDARD TITLE
252263  Perform the processes and procedures for the administration of import transactions 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
11244  Perform the processes and procedures required for the administration of import transactions  Level 4  NQF Level 04  Complete 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to carry out in an efficient and effective way the processes and procedures required for the administration of import transactions. The learner will also be able to source potential import trade finance providers and negotiate this finance. The learner will also be able to go through the process of selecting service providers and follow all the required legislative and documentary requirements.

The qualifying learner is capable of:
  • Conducting import shipment activities.
  • Arranging payment terms and methods.
  • Organising service providers.
  • Conforming to statutory requirements.
  • Processing international trade documentation.
  • Administering international purchase activities. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will be assumed competent in:
  • Communication at NQF Level 3 or equivalent.
  • Mathematical Literacy at NQF Level 3 or equivalent. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Conducting import shipment activities. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The commodity to be imported is assessed in terms of supplier, source, price, quality, urgency and physical characteristics. 
    ASSESSMENT CRITERION RANGE 
    Physical characteristics may include but are not limited to weight, measurement, packing requirements, specialised handling requirements.
     

    ASSESSMENT CRITERION 2 
    The Customs tariff classification of the commodity is determined by reference to subject matter expertise. 

    ASSESSMENT CRITERION 3 
    Specifications for packing and transport mode and routing are written to meet commodity assessment requirements. 

    ASSESSMENT CRITERION 4 
    Requirements for supplier performance are specified in terms of supply date, documentation and commercial performance. 
    ASSESSMENT CRITERION RANGE 
    Commercial performance may include but are not limited to quality, responsibilities, costs and risks.
     

    ASSESSMENT CRITERION 5 
    Legislative requirements for the import of the commodity are specified for the commodity to be imported. 
    ASSESSMENT CRITERION RANGE 
    Legislative requirements may include but are not limited to quotas, import permits, plant and health certificates, South African Bureau of Standards authorisation, certificates of origin, South African Police Services authorisation.
     

    ASSESSMENT CRITERION 6 
    Clearance method is determined in terms of the organisation's inventory management policy. 
    ASSESSMENT CRITERION RANGE 
    Clearance method may include but is not limited to duty paid (DP), industrial rebate (IR), warehousing (WH), general rebates (GR), warehousing for export (WE), removal in bond (RIB), removal in transit (RIT).
     

    ASSESSMENT CRITERION 7 
    Landed costs are determined for the import transaction. 

    ASSESSMENT CRITERION 8 
    Consequences of inadequate import planning are explained in terms of their impact on the organisation. 

    SPECIFIC OUTCOME 2 
    Arrange payment terms and methods. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Method and terms of payment are organised in terms of the purchase contract. 

    ASSESSMENT CRITERION 2 
    Financial exposure represented by the transaction is advised to affected parties. 

    ASSESSMENT CRITERION 3 
    The consequences of not arranging payment terms and methods are explained in terms of their impact on the organisation. 

    SPECIFIC OUTCOME 3 
    Organise service providers. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Forwarder is advised of responsibilities by means of purchase order. 

    ASSESSMENT CRITERION 2 
    Bookings are effected with carriers in terms of the Incoterms of the transaction. 

    ASSESSMENT CRITERION 3 
    Transit risk is managed in terms of insurance declaration. 

    SPECIFIC OUTCOME 4 
    Conform to statutory requirements. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Supplier country statutory export control measures are complied with through the issue of relevant authorisations. 
    ASSESSMENT CRITERION RANGE 
    Relevant authorisations may include but are not limited to export permits, health and veterinary certificates, Convention on International Trade in Endangered Species (CITES) certificates.
     

    ASSESSMENT CRITERION 2 
    Import country statutory requirements are complied with through customs and port/airport clearances. 

    ASSESSMENT CRITERION 3 
    Consequences of not complying with export and import country statutory requirements are explained in terms of resultant penalties. 

    SPECIFIC OUTCOME 5 
    Process international trade documentation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Purchase order is completed and distributed in terms of international purchase contract. 

    ASSESSMENT CRITERION 2 
    Clearing and delivery instruction is issued to clearing and forwarding agent. 

    ASSESSMENT CRITERION 3 
    Financial instruments are documented and distributed in order to pay for goods. 
    ASSESSMENT CRITERION RANGE 
    Financial instruments may include but are not limited to letters of credit, bills of exchange, and documentary collection instructions.
     

    SPECIFIC OUTCOME 6 
    Administer international purchase activities. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Progress of purchase order is monitored from placing of order to final delivery using a track and tracing system. 

    ASSESSMENT CRITERION 2 
    Payments to suppliers and service providers are checked and authorised according to organisational procedures. 

    ASSESSMENT CRITERION 3 
    Claims are lodged in respect of lost, damaged and discrepant cargo with responsible parties and risk managers. 

    ASSESSMENT CRITERION 4 
    Importing activities are reported to affected parties in accordance with organisational policies and procedures. 

    ASSESSMENT CRITERION 5 
    Suggestions for continuous improvement are made in accordance with quality management principles. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Statutory requirement impacting on import transactions.
  • International commercial trading terms (Incoterms).
  • International trade regulations.
  • Types of documents used in import transactions. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to the processing of administration for import transactions. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others when operating within the statutory requirements. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in order to determine the viability of import transactions by evaluating the variables in each transaction. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when negotiating trade finance and selecting service providers and when issuing any documentation and in the process of managing import incentives. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to source and select trade finance providers and for the processing of any and all import transaction documentation. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems where the poor administration of import transactions lead to problems for the organisation. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of:
  • Developing entrepreneurial opportunities in the administration of import transactions. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 11244, "Perform the processes and procedures required for the administration of import transactions", Level 4, 6 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  59298   Further Education and Training Certificate: Freight Forwarding and Customs Compliance  Level 4  NQF Level 04  Reregistered  2023-06-30  TETA 
    Elective  65529   Further Education and Training Certificate: Transport Operations  Level 4  NQF Level 04  Reregistered  2023-06-30  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Aldabri 106 Institute for Quality Pty Ltd 
    2. BPL Academy 
    3. Global Maritime Legal Solutions Pty Ltd 
    4. Learning Exchange Pty (Ltd) 
    5. Metro Minds 
    6. Robertsons Cargo Consultancy (Pty) Ltd 
    7. School of Shipping 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.