SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Perform the processes and procedures required for the administration of export transactions 
SAQA US ID UNIT STANDARD TITLE
252272  Perform the processes and procedures required for the administration of export transactions 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
11387  Perform the processes and procedures required for the administration of export transactions  Level 4  NQF Level 04  Complete 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to carry out the processes and procedures required for the administration of export transactions. The learner will also be able to source potential export trade finance providers and negotiate this finance. The learner will also be able to go through the process of selecting service providers and follow all the required legislative and documentary requirements.

The qualifying learner is capable of:
  • Planning an export transaction.
  • Sourcing trade finance.
  • Choosing service providers.
  • Conforming to statutory requirements.
  • Finalising international trade documentation.
  • Managing export incentives. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will be assumed competent in:
  • Communication at NQF Level 3 or equivalent.
  • Mathematical Literacy at NQF Level 3 or equivalent. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Plan an export transaction. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Regulations pertaining to the export of the goods and their import into the foreign country are identified for the purpose of determining the viability of the transaction. 

    ASSESSMENT CRITERION 2 
    Transport mode for the transaction is determined by taking into account the relevant transport variables. 
    ASSESSMENT CRITERION RANGE 
    Relevant variables may include but are not limited to type of cargo, value of cargo, size of shipment and urgency with which shipment is required.
     

    ASSESSMENT CRITERION 3 
    Routing of cargo is determined taking into account the relevant routing variables. 
    ASSESSMENT CRITERION RANGE 
    Relevant routing variables may include but are not limited to carrier availability, port airport restriction, equipment availability, transit speed considerations and limitations.
     

    ASSESSMENT CRITERION 4 
    International commercial terms are negotiated in terms of buyers and sellers relative bargaining power with carriers and service providers. 

    ASSESSMENT CRITERION 5 
    Contract terms and payment methods are negotiated in order to satisfy buyers and sellers respective requirements for security and cash flow management. 

    ASSESSMENT CRITERION 6 
    Risk is determined in order to apply risk management measures. 

    ASSESSMENT CRITERION 7 
    Total cost in use of the goods to be sold is calculated to determine the viability of the transaction. 

    ASSESSMENT CRITERION 8 
    The consequences of inadequate export planning are explained in terms of damages and costs. 

    SPECIFIC OUTCOME 2 
    Source trade finance. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Cash flow requirements of the trade transaction are analysed to determine trade finance tools to be used. 
    ASSESSMENT CRITERION RANGE 
    Trade finance tools may include but are not limited to pre and post shipment finance, export factoring, invoice discounting, export finance schemes, supplier/ buyer credit financing, hire purchase and leasing.
     

    ASSESSMENT CRITERION 2 
    Potential export trade finance providers are evaluated against the requirements of the transaction. 
    ASSESSMENT CRITERION RANGE 
    Export trade finance providers may include but are not limited to financial institutions, Credit Guarantee Insurance Company (CGIC), Industrial Development Corporation (IDC) World Bank, International Monetary Fund (IMF), Confirming Houses and export finance houses.
     

    ASSESSMENT CRITERION 3 
    Trade finance is negotiated to meet the requirements of the transaction. 

    ASSESSMENT CRITERION 4 
    The potential pitfalls of incorrect trade finance contracts are explained in terms of the harm that can befall the organisation. 

    SPECIFIC OUTCOME 3 
    Choose service providers. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Transport providers are selected and appointed in terms of the transaction plan. 
    ASSESSMENT CRITERION RANGE 
    Transport providers may include but are not limited to air, sea road, rail, carriers, groupage operators/NVOCCs, airfreight consolidators, port and airport authorities.
     

    ASSESSMENT CRITERION 2 
    Support services providers are selected and appointed in terms of the transaction plan. 
    ASSESSMENT CRITERION RANGE 
    Support service providers may include but are not limited to forwarding and clearing agents, third and forth party logistics providers, financial institutions, risk management organisations.
     

    ASSESSMENT CRITERION 3 
    The consequences of appointing incorrect service providers are explained in terms of damages and costs. 

    SPECIFIC OUTCOME 4 
    Conform to statutory requirements. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Overseas buyer country requirements in terms of packaging and labelling are complied with. 

    ASSESSMENT CRITERION 2 
    Local selling and overseas buyer country requirements in terms of prohibitions and restrictions are complied with. 
    ASSESSMENT CRITERION RANGE 
    Prohibitions and restrictions may include but are not limited to live animals, animal products, plants, endangered species, perishables, medicines, dangerous goods, valuable goods, human remains.
     

    ASSESSMENT CRITERION 3 
    Port and airport authority requirements in exporting and importing country are complied with in terms of ports and airport clearance procedures. 

    ASSESSMENT CRITERION 4 
    Currency control requirements in export and import country are complied with in terms of exchange control regulations. 

    ASSESSMENT CRITERION 5 
    Local Customs requirements are complied with in terms of export and import clearance procedures. 

    ASSESSMENT CRITERION 6 
    Pre-shipment inspection procedures are carried out in conformity with the requirements of the export and import countries. 

    ASSESSMENT CRITERION 7 
    The consequences of failing to comply with export and import country statutory requirements are explained in terms of the detrimental effects to the organisation. 

    SPECIFIC OUTCOME 5 
    Finalise international trade documentation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Import documentation is obtained in terms of the commodity and statutory requirements of the destination country. 
    ASSESSMENT CRITERION RANGE 
    Import documentation may include but is not limited to import permits, health certificates.
     

    ASSESSMENT CRITERION 2 
    Commercial and product documentation is completed to meet contractual requirements. 
    ASSESSMENT CRITERION RANGE 
    Commercial and product documentation may include but is not limited to commercial invoices, packing lists, material safety data sheets, dangerous goods declarations, certificates of analysis, certificate of origin.
     

    ASSESSMENT CRITERION 3 
    Currency control documentation is completed and attested in terms of central bank requirements in the exporting and importing countries. 

    ASSESSMENT CRITERION 4 
    Written instructions are prepared for the freight forwarder to carry out the freight logistics operation. 

    ASSESSMENT CRITERION 5 
    Shipping instructions are issued to carriers manually or via the internet. 
    ASSESSMENT CRITERION RANGE 
    Shipping instructions may include but are not limited to airway bills, seafreight instructions.
     

    ASSESSMENT CRITERION 6 
    The consequences of failing to prepare and submit correct international trade documentation timeously are explained in terms of the detrimental effects on the organisation. 

    SPECIFIC OUTCOME 6 
    Manage export incentives. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The requirements of the Government export incentive schemes are explained with examples. 

    ASSESSMENT CRITERION 2 
    Market intelligence and business opportunities are secured in order to establish possible incentive opportunities. 

    ASSESSMENT CRITERION 3 
    Procedures are followed in order to comply with export incentive scheme requirements. 

    ASSESSMENT CRITERION 4 
    Export transactions are carried out in compliance with export incentive scheme requirements. 

    ASSESSMENT CRITERION 5 
    Export incentive claims are processed according to export incentive scheme requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Statutory requirement impacting on export transactions.
  • International commercial trading terms (Incoterms).
  • International trade regulations.
  • Types of documents used in export transactions. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to the processing of administration for export transactions. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others when operating within the statutory requirements. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in order to determine the viability of export transactions by evaluating the variables in each transaction. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when negotiating trade finance and selecting service providers and when issuing any documentation and in the process of managing export incentives. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to source and select trade finance providers and for the processing of any and all export transaction documentation. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems where the poor administration of export transactions lead to problems for the organisation. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of:
  • Developing entrepreneurial opportunities in the administration of export transactions. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 11387, "Perform the processes and procedures required for the administration of export transactions", Level 4, 6 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  59298   Further Education and Training Certificate: Freight Forwarding and Customs Compliance  Level 4  NQF Level 04  Reregistered  2023-06-30  TETA 
    Elective  65529   Further Education and Training Certificate: Transport Operations  Level 4  NQF Level 04  Reregistered  2023-06-30  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Aldabri 106 Institute for Quality Pty Ltd 
    2. BPL Academy 
    3. Global Maritime Legal Solutions Pty Ltd 
    4. Learning Exchange Pty Ltd 
    5. Metro Minds 
    6. Robertsons Cargo Consultancy (Pty) Ltd 
    7. School of Shipping 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.