SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Manage finances of the mission 
SAQA US ID UNIT STANDARD TITLE
259983  Manage finances of the mission 
ORIGINATOR
SGB Diplomacy, Protocol and Foreign Affairs Assist 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 08 - Law, Military Science and Security Sovereignty of the State 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 6  Level TBA: Pre-2009 was L6  20 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
114870  Manage finances of the mission  Level 6  Level TBA: Pre-2009 was L6  8   

PURPOSE OF THE UNIT STANDARD 
This unit standard has as its core purpose to qualify learners to manage the finances of a mission and ensure that proper oversight is maintained over the keeping of financial records.

The qualifying learner will be able to:
  • Explain PFMA financial principles for running a mission.
  • Manage the establishment of accounting systems and internal control mechanisms.
  • Analyse the income and expenditure statement.
  • Manage mission revenue and budget.
  • Make financial decisions in a mission context. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learning assumed to be in place and Recognition of Prior Learning:
  • Learners accessing this unit standard are assumed to have NQF Level 5 qualification or RPL equivalent. 
    		•

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain PFMA financial principles for running a mission. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The principles, rules and regulations of the PFMA are explained in the context of mission applications. 

    ASSESSMENT CRITERION 2 
    The role and function of executive authorities and the accounting officer are explained in line with the PFMA. 

    ASSESSMENT CRITERION 3 
    Explanations are provided of Treasury regulations and financial management systems as applied to missions. 

    ASSESSMENT CRITERION 4 
    Explanations are provided for the planning and budgetary cycle. 

    ASSESSMENT CRITERION 5 
    The specific roles in financial administration are defined in terms of key functions and responsibilities. 

    SPECIFIC OUTCOME 2 
    Manage the establishment of accounting systems and internal control mechanisms. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Management is provided with respect to the establishment of the necessary accounts record systems so as to meet accounting needs of the mission. 

    ASSESSMENT CRITERION 2 
    Management of income and expenditure records and control measures to ensure proper accounting information is available at all times. 

    ASSESSMENT CRITERION 3 
    Guidance and coaching is provided with respect to financial claims and payments to ensure adherence to departmental procedures. 

    ASSESSMENT CRITERION 4 
    Management oversight is executed with respect to the preparation of expenditure and receipt vouchers. 

    ASSESSMENT CRITERION 5 
    Management oversight ensures the correctness and completeness of monthly accounts. 

    ASSESSMENT CRITERION 6 
    Corporate governance is ensured through the implementation of appropriate control mechanisms. 

    SPECIFIC OUTCOME 3 
    Analyse the income and expenditure statement. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The monthly income and expenditure statement of the mission is analysed in line with financial principles. 

    ASSESSMENT CRITERION 2 
    The sources of income and expenditure in a mission are evaluated and justified in terms of mission objectives. 

    ASSESSMENT CRITERION 3 
    Recommendations are made to ensure the financial well being of a mission. 

    ASSESSMENT CRITERION 4 
    Financial reports are produced based on an accurate interpretation of income and expenditure statements. 

    ASSESSMENT CRITERION 5 
    Mission accounts are analysed and submitted according to Departmental policies and procedures. 

    SPECIFIC OUTCOME 4 
    Manage mission revenue and budget. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Management oversight ensures a mission budget is compiled to meet the operating needs of the mission in line with departmental requirements. 

    ASSESSMENT CRITERION 2 
    Expenditure is motivated based on mission objectives and through a consultative process. 

    ASSESSMENT CRITERION 3 
    Expenditure is monitored on a continuous basis. 

    ASSESSMENT CRITERION 4 
    Financial risks are identified and controls are put in place to limit and manage risks. 

    ASSESSMENT CRITERION 5 
    Cash flow is determined and monitored consistently to meet the demands of mission operations. 

    ASSESSMENT CRITERION 6 
    The budget is managed according to departmental requirements, with justifications provided for deviations from the budget. 

    SPECIFIC OUTCOME 5 
    Make financial decisions in a mission context. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The financial strengths and weaknesses of the mission are analysed and suggestions are made of ways to reduce expenditure. 

    ASSESSMENT CRITERION 2 
    Financial decisions are based on valid evidence and in line with financial decision-making processes. 

    ASSESSMENT CRITERION 3 
    Financial decisions promote mission objectives and are in line with corporate governance principles. 

    ASSESSMENT CRITERION 4 
    Financial reports are prepared to PFMA and departmental prescripts and in line with corporate governance principles. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Treasury Regulations.
  • Fraud Prevention Policy and guidelines.
  • Requisition of funds.
  • Financial concepts.
  • Accounting systems, including the computer-based system.
  • Opening and operating of bank accounts.
  • Financial statements.
  • Assets and liabilities.
  • The role, benefits and principles of the PFMA.
  • The planning and budget cycle.
  • Mission accounts rules and regulations.
  • Records and registers of expenses.
  • Claims, methods of payment and exchange rate of currencies.
  • Income and expenditure statement.
  • Foreign currencies, exchange rates and operating multiple currencies.
  • Duties of LRP accountant.
  • Sources of income and expenditure in a mission.
  • MTEF.
  • Auditing of monthly accounts.
  • Risk management.
  • Spreadsheets. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to the finances in the mission. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities by carefully analysing financial information when making decisions. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in order to develop sound financial decisions and understand the implications for a mission. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language skills in context managing the accounting system of the mission. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 114870, "Manage finances of the mission", Level 6, 8 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  64330   National Certificate: Mission Corporate Services Management  Level 6  Level TBA: Pre-2009 was L6  Passed the End Date -
    Status was "Reregistered"     		 2020-07-30  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. South Africa School of Diplomacy, Protocol and Public Administration 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.