SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Prepare and monitor the budget of a school 
SAQA US ID UNIT STANDARD TITLE
260357  Prepare and monitor the budget of a school 
ORIGINATOR
SGB Education Management and Leadership 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 05 - Education, Training and Development Schooling 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners credited with this Unit Standard will be able to prepare, implement and monitor a budget for the school. In addition, the learner must be able to present the budget to the parent body for consideration and adoption. The budget is a powerful instrument essential for sound fiscal management of the school. In addition, the budget is drafted within a regulatory framework so that strong controls are maintained to better manage it.

Learners credited with this Unit Standard are capable of:
  • Explaining the regulatory framework regarding the school budget and budget processes.
  • Explaining the concept of budgeting pertaining to the cost centre.
  • Preparing a draft budget.
  • Monitoring the budget. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Communication at NQF Level 3.
  • Mathematical Literacy at NQF Level 3. 

  • UNIT STANDARD RANGE 
  • The South African Schools Act 84 of 1996 (as amended). It is referred to as the SASA in this Unit Standard.
  • The School Governing Body is referred to as the SGB.
  • School funding norms and standards.
  • This Unit Standard must be done by at least the Chairperson, secretary, treasurer and the principal of the school. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the regulatory framework regarding the school budget and budget processes. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The regulatory framework is described in accordance with relevant sections from the SASA relating to school budgets. 

    ASSESSMENT CRITERION 2 
    The management of the finances of a Section 21 and a non-Section 21 school is explained in terms of the SASA. 

    ASSESSMENT CRITERION 3 
    The allocation of funds and the purposes for which the funds are intended are described in accordance with the School Funding Norms and Standards policy. 

    ASSESSMENT CRITERION 4 
    The school fund is established and administered by the SGB in accordance with directions issued by the Head of Department (HoD). 

    SPECIFIC OUTCOME 2 
    Explain the concept of budgeting pertaining to the cost centre. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The roles and responsibilities of relevant personnel regarding finances are discussed to ensure compliance with financial procedures. 
    ASSESSMENT CRITERION NOTES 
    Compliance to provincial regulations, guidelines and financial directives are considered. 
    ASSESSMENT CRITERION RANGE 
    Relevant personnel include the treasurer, chairperson, the finance committee, the principal and the administrative staff.
     

    ASSESSMENT CRITERION 2 
    The importance of a budget is explained to emphasise its role in the sound fiscal management of the school funds. 

    ASSESSMENT CRITERION 3 
    The concept of a budget is explained and elements that constitute a budget are identified to show how they are brought together to reflect expenditure against income. 

    ASSESSMENT CRITERION 4 
    The budgeting technique used is explained and justified in terms of available budgeting techniques for the specific project. 
    ASSESSMENT CRITERION RANGE 
    Budgeting techniques may include, but are not limited to, forecasting based on historic data, zero-based budgeting.
     

    SPECIFIC OUTCOME 3 
    Prepare a draft budget. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Needs analyses according to specific cost centres are prepared to ensure that funds are allocated to the most deserving cost centres. 

    ASSESSMENT CRITERION 2 
    Methods of generating income are analysed to determine which are the most appropriate and useful to the school's needs. 

    ASSESSMENT CRITERION 3 
    Projected expenditure is prioritised according to actual funds available and the school's development needs. 

    ASSESSMENT CRITERION 4 
    School fees are calculated considering proposed budget, projected exemptions and the circumstances of the school. 
    ASSESSMENT CRITERION RANGE 
    Circumstances include the kind of school, the type of community in which the school is located, school fee exemptions, no fee schools, provision for bad debts.
     

    ASSESSMENT CRITERION 5 
    The budget is prepared using the requisite knowledge and skills and in is within the parameters of the provincial guidelines. 

    SPECIFIC OUTCOME 4 
    Monitor the budget. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Actual expenditure is measured against approved budget on a monthly basis. 

    ASSESSMENT CRITERION 2 
    Regular reports are prepared and presented to the SGB. 
    ASSESSMENT CRITERION NOTES 
    Presentation includes proposed actions and recommendations of the finance committee to be ratified by the SGB. 

    ASSESSMENT CRITERION 3 
    The actual income is measured against projected expenditure to prevent cash flow problems. 
    ASSESSMENT CRITERION NOTES 
    This also applies to no-fee schools with Section 21 functions. 

    ASSESSMENT CRITERION 4 
    Corrective action is taken when expenditure deviates from actual budget. 

    ASSESSMENT CRITERION 5 
    Documents for auditing purposes are prepared and submitted to SGB for approval. 

    ASSESSMENT CRITERION 6 
    Expenditure of all funds allocate by the SGB are monitored to ensure accountability. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing a learner or moderating the assessment of a learner against this Unit Standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable the achievement of this Unit Standard must be accredited as a provider with the relevant ETQA.
  • Assessment and moderation of assessment will be overseen by the relevant ETQA according to the ETQA policies and guidelines for assessment and moderation.
  • Moderation must include both internal and external moderation of assessments at exit points of the qualification, unless ETQA policies specify otherwise. Moderation should also encompass achievement of the competence described both in individual Unit Standards as well as the integrated competence described in the qualification. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The regulatory framework for budgeting in a school.
  • Budget preparation techniques.
  • Presentation techniques.
  • Formalities for a meeting to adopt a budget.
  • Income generating activities. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made when:
  • Preparing the draft budget.
  • Determining the school fees.
  • Prioritising the expenditure. 

  • UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation, community to:
  • Prepare the budget and present it to the SGB.
  • Present the budget to parent body.
  • Calculate the school fees. 

  • UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsively and effectively when:
  • Preparing and presenting the budget.
  • Determining the best way to generate income.
  • Calculating the school fees.
  • Monitoring the budget. 

  • UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information to:
  • Solve problems related to the budget.
  • Determine the school fees. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language skills in the modes of oral and/or written presentation to:
  • Preparing and presenting the budget.
  • Ensure that the process to prepare the budget is transparent. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. AFRICA COMPETENCY DEVELOPMENT (PTY)LTD 
    2. Amco Consulting Enterprise T/A Amco Training Providers 
    3. Compass Academy of Learning 
    4. EDUTEL SKILLS DEVELOPMENT PTY LTD 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.