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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Apply basic principles of purchasing and stock control in a small business 
SAQA US ID UNIT STANDARD TITLE
336077  Apply basic principles of purchasing and stock control in a small business 
ORIGINATOR
SGB Sport 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 02 - Culture and Arts Sport 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners working towards this standard will be working within a specific small business environment, specialising in retailing, the provision of additional specialist services and event management, where the acquisition of competence against this standard will add value to one`s job. This standard will also add value to individuals who are seeking to develop a career pathway towards an accomplished sports management and sports administration specialist.

The qualifying learner is capable of:
  • Demonstrating an understanding of the importance of purchasing decisions in a specific small business.
  • Demonstrating an understanding of purchase planning and plan purchases in a specific small business.
  • Demonstrating an understanding of the importance of stock control within a specific small business.
  • Demonstrating an understanding of the purpose and use of buying groups to a specific small business. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners accessing this standard are competent in:
  • Communication at NQF Level 4.
  • Mathematical Literacy at NQF Level 4.
  • Computer Literacy at NQF Level 3. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the importance of purchasing decisions in a specific small business. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The linkages between purchasing, stock control and marketing are understood and explained with reference to a specific small business. 

    ASSESSMENT CRITERION 2 
    The role of marketing objectives and sales forecasting in product procurement are analysed and explained in a specific small business context. 

    ASSESSMENT CRITERION 3 
    The balance between stock holding cost and customer service is identified and explained in a specific small business context. 

    ASSESSMENT CRITERION 4 
    The main factors involved in determining the choice of merchandise are identified and explained in a specific small business context. 

    SPECIFIC OUTCOME 2 
    Demonstrate an understanding of purchase planning and plan purchases in a specific small business. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Merchandise selection and the elements of procurement planning are explained in a specific small business context. 
    ASSESSMENT CRITERION RANGE 
    Range Statement: Plan elements include, but not limited to what, how much, from whom, and when to buy.
     

    ASSESSMENT CRITERION 2 
    Methods for determining what to buy are identified and explained with examples from a specific small business environment. 
    ASSESSMENT CRITERION RANGE 
    Methods include, but are not limited to market research and 'swops'.
     

    ASSESSMENT CRITERION 3 
    Approaches to determining purchase quantities are identified and explained with examples from a specific small business environment. 
    ASSESSMENT CRITERION RANGE 
    Approaches include, but are not limited to, model stock plans, and bulk buying.
     

    ASSESSMENT CRITERION 4 
    The factors affecting supplier selection are identified and explained with examples from a specific small business environment. 
    ASSESSMENT CRITERION RANGE 
    Factors include, but are not limited to supplier performance and supplier numbers.
     

    SPECIFIC OUTCOME 3 
    Demonstrate an understanding of the importance of stock control within a specific small business. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The aims of stock control are identified and explained with examples from a specific small business environment. 

    ASSESSMENT CRITERION 2 
    The factors affecting the levels of stock are identified and explained with examples from a specific small business environment. 

    ASSESSMENT CRITERION 3 
    The measurement of the effectiveness of stock management is understood and explained with examples from a specific small business environment. 

    ASSESSMENT CRITERION 4 
    The process and methods of stocktaking are understood and explained with examples from a specific small business environment. 

    SPECIFIC OUTCOME 4 
    Demonstrate an understanding of the purpose and use of buying groups to a specific small business. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Buying group is defined in the context of a specific small business. 

    ASSESSMENT CRITERION 2 
    The operations of buying groups are described. 

    ASSESSMENT CRITERION 3 
    The development of buying groups and typical group services are described. 
    ASSESSMENT CRITERION RANGE 
    Services include, but are not limited to promotion, signage, own brands, training, financial services.
     

    ASSESSMENT CRITERION 4 
    The advantages and disadvantages of using buying groups are identified and explained. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Any individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The learner must demonstrate an understanding of:
  • Principles and theories of stock control.
  • Supplier sourcing.
  • Negotiating skills.
  • Stock control principles in relation to marketing and promoting products.
  • Calculating supplier discount.
  • Concepts of profit and loss in relation to discounting policies.
  • Building and maintaining supplier relations. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems using critical and creative thinking processes to determine stock requirements for a specific small business and analyse purchasing patterns and processes accordingly. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation or community in order to maximise supplier relations. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively in order to ensure that purchasing and stock control plans are proactively implemented to prevent carrying of too much stock whilst at the same time always ensuring product availability. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in order to determine pricing, stock control, and supplier discount strategies and negotiate effectively in all supplier negotiations. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language in the modes of oral and/or written persuasion to negotiate with suppliers. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility to the environment and health of others in order to systemise stock control and purchasing procedures to ensure profitable management thereof. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of interrelated systems by recognising that purchasing and stock control problem-solving contexts within the specific small business do not exist in isolation and that a variety of factors will affect the way stocks are managed including promotional activities, consumer demand, and external factors can also influence supplier negotiations, include basic economic principles of supply and demand. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Participate as responsible citizens in the life of local, national and global communities by proactively managing stock and negotiate best deals with suppliers to ensure best and most profitable service levels for business. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Articulation Possibilities:

    This unit standard will enable a learner to articulate to other qualifications in Management, Management Services, Business Administration, Finance Management and Administration, Sports Management and Administration. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  73209   National Diploma: Club Professional Golfing  Level 5  NQF Level 05  Reregistered  2023-06-30  CATHSSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.