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All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source. |
| SOUTH AFRICAN QUALIFICATIONS AUTHORITY |
| REGISTERED QUALIFICATION THAT HAS PASSED THE END DATE: |
| Diploma in Public Sector Accounting |
| SAQA QUAL ID | QUALIFICATION TITLE | |||
| 20353 | Diploma in Public Sector Accounting | |||
| ORIGINATOR | ||||
| Institute for Public Finance and Auditing (IPFA) | ||||
| PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY | NQF SUB-FRAMEWORK | |||
| FASSET - Financial and Accounting Services SETA | OQSF - Occupational Qualifications Sub-framework | |||
| QUALIFICATION TYPE | FIELD | SUBFIELD | ||
| Advanced Certificate | Field 03 - Business, Commerce and Management Studies | Finance, Economics and Accounting | ||
| ABET BAND | MINIMUM CREDITS | PRE-2009 NQF LEVEL | NQF LEVEL | QUAL CLASS |
| Undefined | 137 | Level 5 | NQF Level 05 | Regular-Provider-ELOAC |
| REGISTRATION STATUS | SAQA DECISION NUMBER | REGISTRATION START DATE | REGISTRATION END DATE | |
|
Passed the End Date - Status was "Reregistered" |
SAQA 9900/00 | 2018-07-01 | 2023-06-30 | |
| LAST DATE FOR ENROLMENT | LAST DATE FOR ACHIEVEMENT | |||
| 2024-06-30 | 2028-06-30 | |||
| In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise. |
This qualification does not replace any other qualification and is not replaced by any other qualification. |
| PURPOSE AND RATIONALE OF THE QUALIFICATION |
| Purpose:
The purpose of the qualification is to: Rationale: Poor financial management in the public sector has for years been highlighted by role players in the financial sector such as the Minister of Finance, the chairperson of SCOPA and the Auditor General. The quality of financial statements, lack of understanding of basic internal controls, ineffective internal audit departments and the limited knowledge of accounting and financial principles are only some of the matters, which contribute to poor financial management practices. This qualification is aimed at addressing the need for transformation through training; to enhance the skills and competencies of government accounting staff that in turn will contribute to the efficiency and productivity of government. The qualification specifically aims at addressing the following issues: |
| LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING |
| To ensure that learners are adequately prepared to undertake the qualification, they should have completed the certificate level of the qualification.
All outcomes at Certificate level are seen as being important in providing an underpinning for the Diploma level and therefore all of these levels must be successfully completed prior to the Diploma level being attempted. Alternatively, credits achieved toward a qualification with similar outcomes will also be recognised. Recognition of Prior Learning: It is recognised that learners may not necessarily need to acquire this qualification by attending all the institutional and workplace learning experiences offered by a provider. There may be learners who have achieved learning outcomes comparable to all or some of the exit level outcomes of the qualification through other learning opportunities or through work experience. These candidates may choose to be assessed through RPL to gain recognition for the outcomes already achieved and to ascertain which exit level outcomes they still need in order to obtain the qualification. Recognition will only take place where prior learning corresponds to the required NQF Level, and in terms of applied competencies relevant to the contents and outcomes of the qualification. Recognition of Prior Learning may allow for: Accounting technician qualifications registered on the NQF will be recognised in part; however, learners will be required to demonstrate competence in the outcomes that are specifically related to the public sector. Learners will be required to take the summative assessments as well as present evidence of workplace competence either via a portfolio or simulation. Access to the qualification: All learners in possession of a Certificate in Public Sector Accounting or equivalent qualification may have access to this qualification, bearing in mind the learning assumed to be in place detailed below. |
| RECOGNISE PREVIOUS LEARNING? |
| Y |
| QUALIFICATION RULES |
| Credits Assigned to the Qualification
The Qualification is a planned combination of Learning Outcomes that culminate in the competencies specified in the purpose statement. The Outcomes are grouped into Fundamental, Core and Elective components to allow for ease of articulation with other qualifications. The table mentioned below is a summary of credits required for fundamental, core and elective: Component, Level, Credits. Fundamental, 5, 50. Core, 5, 67. Elective, 5, 20. Total Credits: 137. |
| EXIT LEVEL OUTCOMES |
| Fundamentals:
Exit Level Outcome 1: Use appropriate numerical skills to investigate and monitor the financial aspects of personal life. Specific Outcome 1: Use numerical skills to plan and control personal and/or household budgets. Specific outcome 2: Use numerical skills to complete personal tax forms. Exit Level Outcome 2: Use appropriate numerical skills to investigate and monitor the financial aspects of work life. Specific outcome 1: Use numerical to define changes in various financial situations (Interest, inflation, depreciation). Specific outcome 2: Use numerical skills to investigate aspects of financial transactions (Calculating cost & selling price, profit and/or loss). Exit Level Outcome 3: Use appropriate skills, conventions and structures to communicate effectively and clearly in the workplace. Specific outcome 1: Use appropriate format, conventions and content to produce a text for a specified audience and purpose. Exit Level Outcome 4: Demonstrate oral communication in a specific context. Specific outcome 1: Accommodate audience and context needs in oral communication. Specific outcome 2: Use strategies that capture and retain the interest of an audience. Exit Level Outcome 5: Plan and prepare meeting communications. Specific outcome 1: Demonstrate an understanding of the agenda of meetings and the ability to produce an agenda. Specific outcome 2: Take minutes of meetings. Exit Level Outcome 6: Use appropriate skills conventions and structures to communicate effectively at meetings. Specific Outcome1: Conduct a meeting. Specific Outcome 2: Demonstrate strategies to deal with conflict in a meeting. Specific Outcome 3: Follow up on a meeting. Exit Level Outcome 7: Know and understand the structure of the South African Public Sector. Specific Outcome 1: Explain the context of the public sector and define its components. Exit Level Outcome 8: Know and understand the structure of the financial management system in the public sector. Specific Outcome 1: Explain the role of the financial management system in the public sector. Specific Outcome 2: Identify and describe revenue as a key aspect of public financial management. Specific Outcome 3: Identify and describe expenditure as a key aspect of public financial management. Exit Level Outcome 9: Know and understand the legislative framework governing financial management. Specific Outcome 1: Describe the legislation that supports the public sector financial management system. Exit Level Outcome 10: Know, understand and utilize data processing systems in the workplace. Specific Outcome 1: Obtain information from a computerized information system. Exit Level Outcome 11: Use information systems and computer technology effectively. Specific Outcome 1: Obtain information from a computerized information system. Specific Outcome 2: The learner produces spreadsheets for the analysis of numerical information. Specific Outcome 3: Minimise the risk to data held on computer system, by using controls of reactive threats. Specific Outcome 4: Minimise the risks to data held on a computer system by using controls of passive threats. Exit Level Outcome 12: Control Credit. Specific Outcome 1: Understand the concept of credit management. Specific Outcome 2: Manage debtors in accordance with the organisation's credit management policy. Specific Outcome 3: Take steps to recover debts. Exit Level Outcome 13: Administer Payroll. Specific Outcome 1: Demonstrate understanding of the monthly transaction cycle in payroll processing. Specific Outcome 2: Demonstrate understanding of the control and annual reconciliation of payroll. Exit Level Outcome 14: Achieve personal effectiveness in their work environment. Specific Outcome 1: Plan and organise own work. Specific Outcome 2: Establish and maintain working relationships. Exit Level Outcome 15: Manage internal relationships in the workplace. Specific Outcome 1: Manage staff. Specific Outcome 2: Establish and maintain working relationships with other members of staff. Exit Level Outcome 16: Manage external relationships. Specific Outcome 1: Identify and analyse customer needs and expectations. Specific Outcome 2: Write reply by mail fax and/or email. Specific Outcome 3: Complete documentation and follow-up procedures. Exit Level Outcome 17: Understand basic economic principles. Specific Outcome 1: Explain basic economic concepts and systems. Specific Outcome 2: Describe and explain the market mechanism. Specific Outcome 3: Describe government's fiscal policy. Specific Outcome 4: Describe government's monetary policy. Exit Level Outcome 18: Manage information systems and computer technology effectively. Specific Outcome 1: Contribute to improving the quality of information systems. Specific Outcome 2: Manage the accounting system. Specific Outcome 3: Contribute to the quality of information systems. Core: Financial Accounting: Exit Level Outcome 1: Explain the nature and function of accounting. Specific Outcome 1: Explain the objectives and function of accounting. Specific Outcome 2: Explain and demonstrate the accounting equation for an accounting entity. Specific Outcome 3: Explain and apply the accounting concepts and postulates, which underlie the preparation of accounting reports. Exit Level Outcome 2: Recognise, examine, and apply the conceptual basis of accounting. Specific outcome 1: Explain the function and limitations of accounting. Exit Level Outcome 3: Explain and apply accounting systems and processes. Specific Outcome 1: Explain the structure of an accounting system. Specific Outcome 2: Explain and apply the processes and systems for transaction processing, information storage and report generation. Exit Level Outcome 4: Perform financial operations within the appropriate ethical framework. Specific Outcome 1: Demonstrate knowledge of ethics in the SA public sector. Specific Outcome 2: Demonstrate knowledge of the Public Service Code of Conduct. Specific Outcome 3: Demonstrate knowledge of the ethics and values of the profession. Exit Level Outcome 5: Record Cash Transactions. Specific Outcome 1: Understand and apply the double entry system. Specific Outcome 2: Demonstrate an understanding of, and record entries in the journals. Specific Outcome 3: Post transactions from journals to ledger accounts. Specific Outcome 4: Identify different methods of paying accounts. Exit Level Outcome 6: Record credit sales transactions. Specific Outcome 1: Process documents relating to goods and services supplied. Specific Outcome 2: Record sales transactions. Specific Outcome 3: Receive and record revenue. Specific Outcome 4: Record sales returns. Exit Level Outcome 7: Record credit purchase transactions. Specific Outcome 1: Process documents relating to goods and services purchased. Specific Outcome 2: Record purchases transactions. Specific Outcome 3: Make and record payments. Specific Outcome 4: Record purchase returns. Exit Level Outcome 8: Manage Petty Cash. Specific Outcome 1: Operate the Petty Cash system. Exit Level Outcome 9: Reconcile the Bank Account. Specific Outcome 1: Reconcile the bank account with the bank statement. Exit Level Outcome 10: Prepare a Trial Balance. Specific Outcome 1: Extract a trial balance from ledger accounts. Specific Outcome 2: Demonstrate an understanding of the use of the general journal to correct errors. Specific Outcome 3: Demonstrate an understanding for the use of suspense accounts. Specific Outcome 4: Prepare an income statement from the trial balance. Specific Outcome 5: Prepare a balance sheet. Exit Level Outcome 11: Manage Assets. Specific Outcome 1: Manage current assets. Specific Outcome 2: Manage non-current assets. Exit Level Outcome 12: Prepare a Trial Balance. Specific Outcome 1: Draft an initial trial balance. Specific Outcome 2: Record year-end adjustments and draft an extended trial balance. Specific Outcome 3: Prepare final accounts and draft an initial balance sheet and income statement. Exit Level Outcome 13: Prepare draft Public sector financial statements. Specific Outcome 1: Demonstrate an understanding of the framework for drafting public sector financial statements. Specific Outcome 2: Draft public sector financial statements. Specific Outcome 3: Interpret public sector financial. Specific Outcome 4: Draft consolidated financial statements. Exit Level Outcome 14: Implement risk management policy. Specific Outcome 1: Interpret risk management strategy, policy and related processes and procedures. Specific Outcome 2: Recommend possible mechanisms to minimize risks. Management accounting: Exit Level Outcome 15: Prepare accounting information for Managers. Specific Outcome 1: Know and understand the nature and theory of management accounting. Specific Outcome 2: Know and understand cost classification and cost behaviour. Specific Outcome 3: Classify and code costs. Specific Outcome 4: Account for material costs. Specific Outcome 5: Calculate and record labour costs. Specific Outcome 6: Account for overhead costs. Specific Outcome 7: Determine product costs. Specific Outcome 8: Record transactions in a cost accounting system. Exit Level Outcome 16: Prepare Budgets. Specific Outcome 1: Understand the principles and elements of budgeting. Specific Outcome 2: Prepare a budget. Exit Level Outcome 17: Understand the Supply Chain Management Cycle. Specific Outcome 1: Demonstrate knowledge of supply chain management cycle. Specific Outcome 2: Demonstrate knowledge of the procurement process. Exit Level Outcome 18: Apply the principles of Internal Control. Specific Outcome 1: Demonstrate understanding of the process of risk management. Specific Outcome 2: Demonstrate an understanding of the role and function of internal audit. Exit Level Outcome 19: Demonstrate an understanding of the theory of management accounting. Specific Outcome 1: Demonstrate an understanding of Activity based costing. Specific Outcome 2: Demonstrate an understanding of absorption costing and marginal costing and break-even analysis. Specific Outcome 3: Demonstrate an understanding of costing methods: job and batch, contract, service and process costing. Exit Level Outcome 20: Provide accounting information for Management. Specific Outcome 1: Calculate and interpret cost variances using standard costing. Exit Level Outcome 21: Prepare and manage Budgets. Specific Outcome 1: Understand the purpose and role of budgeting. Specific Outcome 2: Prepare a budget. Specific Outcome 3: Monitor and control budgets. Specific Outcome 4: Prepare Budget reports. Specific Outcome 5: Make recommendations in relation to the budget. Exit Level Outcome 22: Manage Performance. Specific Outcome 1: Define the outcomes and benefits to be achieved with performance measurement. Specific Outcome 2: Understand and implement the performance measurement process. Specific Outcome 3: Evaluate approaches to the management of performance in the public sector. Exit Level Outcome 23: Manage the Supply Chain. Specific Outcome 1: Demonstrate an understanding of the specific guidelines, policies and requirements for creating a supply chain management framework. Specific Outcome 2: Demonstrate an understanding of responsibilities of the accounting officers/authorities. Specific Outcome 3: Observe proper procedures in the Disposal and letting of assets. Specific Outcome 4: Demonstrate an understanding of the ethical standards for fair dealing. Specific Outcome 5: Demonstrate an understanding of Risk Management as an integral part of the SCM cycle. Exit Level Outcome 24: Operate a cash management and credit control system. Specific Outcome 1: Monitor and control cash receipts and payments. Specific Outcome 2: Manage cash balances. Specific Outcome 3: Grant credit. Specific Outcome 4: Monitor and control the collection of debts. Electives: Exit Level Outcome 1: Manage Projects. Specific Outcome 1: Define a project & explain the differing nature of projects. Specific Outcome 2: Describe the major constraints on the completion of projects. Specific Outcome 3: Draft a project plan. Specific Outcome 4: Manage a project plan. Specific Outcome 5: Evaluate a project plan. Exit Level Outcome 2: Undertake an internal audit. Specific Outcome 1: Demonstrate an understanding of the function of Internal Auditing. Specific Outcome 2: Contribute to the planning of an audit assignment. Specific Outcome 3: Contribute to an audit assignment. Specific Outcome 4: Prepare related draft reports. Critical Cross-Field Outcomes: Learners can: 1. Learners are able to identify and solve problems using critical and creative thinking processes to achieve the quantitative and qualitative administrative outputs in a manner compliant with the Code of Conduct. 2. Learners are able to work ethically and effectively with others as a member of a work team, group, organization or community. 3. Learners are able to organize and manage themselves and their activities responsibly and effectively in order to ensure that all tasks are completed in a manner compliant with the requirements of the Code of Conduct. 4. Learners are able to collect, analyse, organise and critically evaluate information relevant to upholding and supporting the standards of conduct laid down in the Code of Conduct. 5. Learners are able to communicate effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion to support the provisions of the Code of Conduct. 6. The learner is able to use science and technology effectively and critically to uphold the standards laid down in the Code of Conduct. 7. The learner is able to demonstrate an understanding of the world as a set of interrelated systems by recognizing that problem-solving contexts do not exist in isolation and that both organisational and statutory requirements are reflected in the consequences of the Code of Conduct for all South Africans. |
| ASSOCIATED ASSESSMENT CRITERIA |
| Fundamentals:
Assessment Criteria for Exit Level Outcome 1: 1.1 Projected income and expenditure are realistically described. 1.2 Calculations are carried out using computational tools efficiently and correctly and solutions obtained are verified in terms of the context. 1.3 Budgets are presented in a manner that makes for easy monitoring and control. 1.4 Actual income and expenditure is recorded accurately and in relation to planned income and expenditure. 2.1 Demonstrate an understanding of personal taxation (Taxation threshold; Gross income; penalties and interest payable for non return of personal tax forms). 2.2 Demonstrate an understanding of how to complete a personal tax form. 2.3 Calculations are carried out using computational tools efficiently and correctly. 2.4 Solutions to calculations are used effectively to demonstrate an understanding of the implications of completing a tax return. Assessment Criteria for Exit Level Outcome 2: 1.1 Methods of calculation are appropriate to the problem types. 1.2 Computational tools are used efficiently and correctly and solutions obtained are verified in terms of the context or problem. 1.3 Solutions to calculations are used effectively to define the changes over a period of time. 2.1 Values are calculated correctly. 2.2 Computational tools are used correctly to determine and describe the relationship between various transactions. 2.3 Solutions to calculations are used effectively to control costs and maximize profits. Assessment Criteria for Exit Level Outcome 3: 1.1 Appropriate formatting conventions are used according to requirements of interaction. 1.2 Content relevant to interaction is selected and presented. 1.3 Language conventions are applied to produce text (grammar, relevant vocabulary, punctuation and spelling). 1.4 Register and tone are appropriate to the written task. 1.5 The purpose for writing, the target audience and the context is clear, in relation to the learning task or activity. 1.6 The text-type, style, and register selected are appropriate to the audience, purpose and context. 1.7 Language appropriate to socio-cultural sensitivities is selected and used in an appropriate manner without compromising own values or arguments. 1.8 Writing is well-structured and conveys its message clearly. 1.9 Research skills are evident in the way data and information relevant to the context is identified, located and selected for inclusion in the final text. Assessment Criteria for Exit Level Outcome 4: 1.1 Audience is identified. 1.2 Choice of vocabulary, sentence construction and appropriate gestures are justified. 1.3 Register and tone are appropriate to the oral task. 1.4 Responses to the ways others express themselves are sensitive to differing socio-cultural contexts (previously point 7). 1.5 Interviews successfully establish a relationship appropriate to the context, and provide a non-threatening opportunity for participants to share information. 1.6 Participation in formal meetings is appropriate to the purpose and context of the meeting. Participation is consistent with meeting procedures and contributes to the achievement of meeting objectives. 1.7 Participation in debates or negotiations is appropriate to the purpose and topic. Participation is consistent with formal procedures and contributes to meaningful interaction between participants. 2.1 Formal communications are planned in writing, and plans are detailed, complete, and realistic with respect to time allocation and content. 2.2 Key words, pace and pause, stress, volume and intonation are used in appropriate ways to reinforce the message. 2.3 Body language is appropriate to context and topic, and reinforces main ideas and attitudes. 2.4 Visual aids are appropriate to topic and context, and enhance the presentation and the transfer of information and understanding. 2.5 Techniques are used to maintain continuity and interaction. Assessment Criteria for Exit Level Outcome 5: 1.1The advantages of a well-constructed agenda are explained. 1.2 Matters on agenda appear in a logical and systematical order. 1.3 Sources of agenda matters are identified and explained. 1.4 An agenda is produced in the required format and time frame. 2.1 The purpose and objective of minutes of meetings are understood and explained. 2.2 Resources required for minute taking are identified, listed and explained. 2.3 Items to be included in minutes of meeting are listed and explained. 2.4 The characteristics of good minutes are identified and explained. 2.5 Attendees to meeting are identified. 2.6 Minutes are concise and accurate and reflect proceedings. 2.7 Minutes are produced and distributed in required format and time frame. Assessment Criteria for Exit Level Outcome 6: 1.1 A meeting of a selected group is convened and conducted according to a preplanned agenda. 1.2 Committee procedures are followed based on the standing procedures of an organization or agreed guidelines. 1.3 Opportunities are created to allow maximum participation by people attending a meeting. 1.4 Discussions are summarized to facilitate recording and to clarify proposed action. 2.1 Situations that could be a potential source of conflict are identified and possible strategies to diffuse conflict are suggested with reference to attitude of member, topic, and positions adopted by people, language and tone. 2.2 Strategies for resolving conflict at a meeting are demonstrated. 3.1 Minutes are checked for accuracy prior to distribution. 3.2 An action list is compiled to ensure that the decisions of a meeting are implemented and an indication given of how these can be monitored by the chairperson. 3.3 The meeting is reviewed and suggestions for improvement are made to enhance effectiveness of future meetings. Assessment Criteria for Exit Level Outcome 7: 1.1 The definition is explained in terms of basis of funding, legislation, role, structure, reporting and interrelationships. 1.2 The features which contribute to the uniqueness of the public sector are accurately defined. 1.3 The similarities between the public and private sectors are clearly defined. 1.4 The description identifies and explains characteristics and/or concepts of SA's three spheres of governance. 1.5 The description identifies legislative institutions in South Africa's central government system and explains the role of each. 1.6 The description identifies executive institution in South Africa's government and explains the role of each. 1.7 The description identifies judicial institutions in South Africa's government system and explains the role of each. Assessment Criteria for Exit Level Outcome 8: 1.1 Explain how the financial management system assists the Government to translate its strategy into action. 1.2 Explain how the financial management system informs decision-making and accountability. 1.3 Explain how the financial management system encourages a responsive and efficient public sector. 1.4 Explain the role of the Office of the Auditor General and Public Accounts Committee in relation to the financial management system in a public service organization and parliament. 1.5 Identify reporting responsibilities of the Office of the Auditor General and Public Accounts Committee. 1.6 Explain the role of the Accountant General and Accounting officer in relation to the financial management system in a public service organization and parliament. 1.7 Identify reporting responsibilities of the Accountant General and Accounting officer. 1.8 The methods of controlling public sector finance is understood and explained. 1.9 The explanation of reporting outcomes and outputs includes why these inform organizational decision making. 1.10 The explanation gives details of the fiscal links between operational management and performance obligations within public sector organisations. 2.1 Describe all the different sources of public revenue and the amount of discretion that is available. 2.2 The principle of appropriation of income is explained including systems of priority setting. 2.3 The intergovernmental fiscal system can be described including the DORA. 2.4 The explanation of trends in public revenue reporting and control is accurate. 3.1 The description includes all the forms of public expenditure. 3.2 The explanation of trends in public expenditure reporting and control is accurate. 3.3 The explanation of key factors underlying public expenditure trends is accurate. 3.4 The explanation of trends in public expenditure reporting and control is accurate. Assessment Criteria for Exit Level Outcome 9: 1.1 The intent and main purpose of the Public Finance and Management Act are identified and discussed. 1.2 Key features and principles of the PFMA are identified and discussed. 1.3 The intent and main purpose of the MFMA are identified and discussed. 1.4 Key features and principles of the MFMA are identified and discussed. 1.5 The intent and main purpose of the Treasury Regulations are identified and discussed. 1.6 Key features and principles of the Treasury Regulations are identified and discussed. 1.7 The intent and main purpose of GAAP/GRAP are identified and discussed within the context of the Public sector. 1.8 Key features and principles of GAAP/GRAP are identified and discussed within the context of the public sector. Assessment Criteria for Exit Level Outcome 10: 1.1 The learner distinguishes between several types of computer-based information systems. 1.2 The learner correctly locates the required information from the appropriate information system. 1.3 The learner stores/downloads the information in a format that helps others to use it. 1.4 The learner knows the importance of checking/reconciling the information stored/downloaded for accuracy and completeness. 1.5 The learners knows that additional authorization must be obtained for sensitive or confidential information in accordance with the organisation's security regulations. 1.6 The learner understands that confidential information must be kept secure and not disclosed to unauthorised people. 1.7 The learner seeks advice when there are difficulties in obtaining the information from relevant sources/persons. Assessment Criteria for Exit Level Outcome 11: 1.1 Different types of computer based information systems can be distinguished. 1.2 Required information from the appropriate information system can be correctly located. 1.3 Information can be stored/downloaded in a format that helps others to use it. 1.4 The information stored/downloaded can be checked/reconciled for accuracy and completeness. 1.5 Additional authorization can be obtained for sensitive or confidential information in accordance with the organisation's security regulations. 1.6 Confidential information can be kept secure and not disclosed to unauthorized people. 2.1 The learner indicates an understanding of the use of the spreadsheet: 2.2 The learner understands the need to format the spreadsheet for analyzing numerical data with regard to: > Data/general fields. > Numerical fields. > Date fields. > Percentage fields. 2.3 The learner understands the importance of the accuracy with which a spreadsheet must be produced. 2.4 Values and totals subtracted must be reconciled back to accounting data/reports. 2.5 Calculated values are checked for correctness when changes are made to inputs. 3.1 Describe the Site Access Controls to be in place. 3.2 Describe the System Access Controls to be in place. 3.3 Describe the File Access Control procedure to be in place. 4.1 Know and understand the file backup procedures. 4.2 Know and understand general security procedures. 4.3 Understand the concept of job logging. 4.4 Know and understand the recovery strategies and procedures in accordance with organizational procedures. Assessment Criteria for Exit Level Outcome 12: 1.1 Forms of credit that might be granted can be identified. 1.2 Credit worthiness can be assessed. 1.3 Advantages and disadvantages of extending credit can be explained. 2.1 Statements of account are prepared and sent to debtors timeously. 2.2 The relevant source documents can be used to communicate with debtors. 2.3 An accurate age analysis can be produced and interpreted for management. 3.1 Effective steps to collect debt before they become unrecoverable can be taken. Assessment Criteria for Exit Level Outcome 13: 1.1 Organizational regulations governing salary and wages and rates can be demonstrated. 1.2 Statutory payroll deductions can be explained. 1.3 Gross salaries and/or wages for each individual can be accurately calculated from appropriate source documents. 1.4 Statutory deductions can be calculated correctly in accordance with current tax legislation and current SARS practice. 1.5 Salaries and/or wages can be correctly recorded in employees advice. 1.6 Salaries and/or wages can be recorded correctly in appropriate accounting records in accordance with organizational procedures. 1.7 Accurate advices for updating salaries and wages records can be prepared. 2.1 Returns can be completed accurately and legibly, and submitted within the SARS time scale. 2.2 Accurate employee records for tax returns can be maintained IRP5 forms are reconciled with SARS records. Assessment Criteria for Exit Level Outcome 14: 1.1 Knowledge of the organizational environment is demonstrated with relation to people, legislation, and documentation. 1.2 Planning aids are described and used in line with scheduling techniques, time management and work prioritisation, to plan and monitor work. 1.3 Routine and unexpected tasks are identified and prioritised according to organisational procedures. 1.4 Work plans change accordingly where changes in priority occur. 1.5 Anticipated difficulties in meeting deadlines are promptly reported to the appropriate person. 1.6 Assistance is asked for, where necessary, to meet specific demands and deadlines. 2.1 Team working, relationship and conflict management, and communication styles are described in relation to the specific organisational culture and context. 2.2 Information is provided to internal and external customers in line with routine requirements and on-off requests. 2.3 Information, advice and resources required are elicited from the appropriate people. 2.4 Commitments to others are met within agreed timescales. 2.5 Communication methods and styles employed are appropriate to the individual situation. 2.6 Any communication difficulties are acknowledged and action is taken to resolve them. 2.7 Opportunities are taken to promote the image of the department and organisation to internal and external customers. 2.8 Confidentiality and data protection requirements are strictly adhered to. Assessment Criteria for Exit Level Outcome 15: 1.1 The learner identifies the factors which influences an organisation's culture (problem of individual and group effectiveness) given the factors: personalities and characteristics of the staff, the nature of the task, the group's environment; the intervening factors: motivation of the staff, leadership and style, processes and procedures; the outcome: satisfaction, productivity. 1.2 The learner controls the different cultures by using different types of power and leadership (physical/force, control over resources, position, expert power such as knowledge, personal popularity, negative power - disruptive attitudes and behaviour). 1.3 The learner knows, understands and applies the legislation, policies and procedures according to labour relations policy. 1.4 The learner complies with organisational code of conduct. 1.5 The learner knows and understands organisational disciplinary and grievance procedures. 1.6 The learner knows the importance of managing, monitoring and evaluating the performance of staff according to organizational requirements. 1.7 The learner identifies possible changes in cultural/personnel problems. 2.1 Appropriate opportunities are taken to discuss work-related matters with relevant staff on an authorized level of communication. 2.2 Essential information is passed on to appropriate staff promptly and accurately. 2.3 Commitments to others are met within agreed timescales. 2.4 Methods of communications and support are suited to the needs of other staff. Assessment Criteria for Exit Level Outcome 16: 1.1 Needs and expectations are identified in accordance with organizational requirements. 1.2 Customer is contacted to clarify any unclear points in accordance with organizational requirements. 1.3 Customer needs and expectations are analysed in accordance with organizational requirements. 1.4 Customer enquiries outside job responsibility are referred to an appropriate provider in accordance with organizational requirements. 1.5 Options for meeting customer needs and expectations are identified in accordance with organizational requirements. 2.1 At least three written replies are required using at least two of mail, fax or email. 2.2 Reply is formatted in accordance with organizational requirements. 2.3 Reply is written in accordance with organizational requirements. 2.4 Reply is written to suit special needs customers in accordance with organizational requirements. 2.5 Options for meeting customer needs are explained to customer. 2.6 Customer enquiry is answered in accordance with organizational requirements. 3.1 Documentation is completed in accordance with organizational requirements. 3.2 Follow-up is completed in accordance with organizational requirements. Assessment Criteria for Exit Level Outcome 17: 1.1 Economic concepts are described accurately. 1.2 The relationship between economic concepts in a given context is explained fully. 1.3 Economic systems are identified and described comprehensively. 1.4 The concept of economic growth can be described. 1.5 The factors influencing economic growth can be identified. 2.1 The characteristics of the market are described correctly. 2.2 The market mechanisms by which prices are attained are explained accurately and illustrated by the use of appropriate diagrams. 2.3 Changes in market conditions are described fully, and illustrated by the use of the appropriate diagrams. 3.1 The role of the government in the economy can be explained. 3.2 The instruments of fiscal policy (taxes, Government expenditure, and the budget deficit) can be defined. 3.3 The above-mentioned instruments can be critically appraised. 4.1 The instruments of monetary policy (interest rates, money supply) can be defined. 4.2 The above-mentioned instruments can be critically appraised. Assessment Criteria for Exit Level Outcome 18: 1.1 Improvements to information systems can be suggested, supported by a clear rationale as how they could improve the quality of the system. 1.2 The benefits and costs of all improvement suggestions are analyzed and described. 2.1 Work activities are planned in order to optimize the use of resources and ensure completion of work within agreed time scales. 2.2 The competence of individuals undertaking work activities is reviewed and the necessary training is provided. 2.3 Contingency plans to meet possible emergencies are prepared with management and, if necessary, implemented within agreed time scales. 2.4 Work methods and schedules are clearly communicated to all individuals in a way that assists their understanding of what is expected of them. 2.5 Work activities are effectively co-coordinated in accordance with work plans and any contingencies that may occur. 2.6 Problems or queries concerning work activities are identified and either resolved or referred to the appropriate person. 2.7 Identify opportunities to improve the effectiveness of an accounting system. 2.8 Weaknesses and potential for improvements to the accounting system are identified and considered for their impact on the operation of the organization. 2.9 Methods of operating are regularly reviewed in respect of their cost-effectiveness, reliability and speed. 2.10 Recommendations are made to the appropriate people in a clear, easily understood format. 2.11 Recommendations are supported by a clear rationale that includes explanation of any assumptions made. 2.12 The system is updated in accordance with changes in internal and external regulations, policies and procedures. 2.13 Prevent fraud in an accounting system. 2.14 Existing systems for preventing fraud are evaluated and compared with examples of best practice. 2.15 Past examples of control avoidance are analysed and used to inform evaluations of the controls within the system. 2.16 Areas of potential fraud within the control avoidance accounting system are identified and the risk graded. 2.17 Areas of concern and weakness within the system are reported to management. 2.18 Possible methods of avoiding the risks and safeguarding the system are identified. 2.19 Recommendations for the prevention of fraud are made to the appropriate people. 3.1 The learner shows an understanding in the general objectives like: 3.2 The learner identifies improvements to the information systems and considers the impact on the quality of the system and any interrelated systems. 3.3 The learner's suggestions for changes are supported by a clear rationale as to how; they could improve the quality of the system. 3.4 The learner's improvements and suggestions are presented clearly and in a way that helps people to understand and act on them. 3.5 The learner assesses and clearly states the reliability of assumptions and judgements. 3.6 The learner analyses and describes the benefits and costs of all suggestions for improvement. Core: Financial Accounting: Assessment Criteria for Exit Level Outcome 1: 1.1 The explanation describes the objectives and function of accounting. 1.2 The explanation identifies potential users of accounting information (external and internal). 1.3 The explanation identifies the types of decisions users of accounting information make and the effect this has on their information needs. 2.1 The explanation describes and applies the notion of the accounting entity in a given situation. 2.2 The explanation defines and identifies financial elements of an accounting entity. 2.3 The explanation describes the notion of monetary measurement in relation to financial elements. 2.4 The explanation describes the distinguishing features of the components of the accounting equation. 2.5 The explanation describes the relationship between owner's equity, assets and liabilities using the accounting equation. 2.6 The explanation describes the effect of revenues minus expenses on owner's equity. 2.7 Accounting transactions are classified according to the expanded accounting equation and within a chart of accounts. 3.1 The explanation describes accounting concepts and recognise them in a given situation. 3.2 The explanation describes accounting postulates and recognise them in a given situation. 3.3 The explanation recognises the purpose of Financial Reporting Standards. 3.4 The explanation describes the assumptions, which underlie the Framework for Financial Reporting. 3.5 The explanation describes the purpose of the Financial Reporting. Assessment Criteria for Exit Level Outcome 2: 1.1 The explanation describes the objectives of general purpose financial reporting. 1.2 The explanation describes the role of the Institute of Public Finance and Auditing. 1.3 The explanation describes the significance of the qualitative characteristics of accounting information. 1.4 The explanation describes the essential characteristics of financial elements and their criteria for recognition. Assessment Criteria for Exit Level Outcome 3: 1.1 The explanation describes the accounting cycle in terms of inputs, outputs, and processes. 1.2 The explanation describes the accounting sub-systems in terms of their features. 1.3 The explanation describes methods of internal control and security design features for accounting sub-systems in terms of their features. 2.1 The explanation describes the nature and purpose of the source documents for accounting systems. 2.2 The journal entries, general and subsidiary ledgers, trial balance and final accounts are in accordance with standard accounting practice. 2.3 General and subsidiary ledgers are reconciled. Assessment Criteria for Exit Level Outcome 4: 1.1 The description identifies and explains core public sector ethical values. 1.2 The description identifies and explains reasons for ethical standards in the public sector. 1.3 The description identifies and explains two recent case studies reported in the public arena that illustrates the importance of ethical values and standards within the public sector. 1.4 The description identifies and explains the importance of ethical values and standards within the candidate's own organization and role within that organisation. 2.1 The purpose of the code is explained. 2.2 The principles contained in the Public Service Code of Conduct are identified and explained in the context of their implications for a Public Service organization. 2.3 The various principles contained in the Public Service Code of Conduct are identified and explained in the context of their implications for oneself as a Public Service employee. 2.4 Where they exist, other codes of conduct and/or ethics that operate in the Public Service organization in which the candidate works are identified, and the relationship between that code and the Public Service Code is explained. 3.1 Practical situations are analysed to enable the practitioner to make judgments in relation to the applicable code of professional conduct. 3.2 Professional judgment is applied to practical situations in accordance with the applicable code of professional conduct. 3.3 Professional judgment is exercised in line with the organizational code of ethics. Assessment Criteria for Exit Level Outcome 5: 1.1 The difference between a debit and a credit can be demonstrated. 1.2 Each transaction can be recorded as a debit and a credit. 2.1 The purpose of various journals can be described. 2.2 Journals can be listed. 2.3 Entries can be correctly recorded into the appropriate journal. 2.4 Record transactions in the books of original entry clearly, legibly and accurately. 2.5 VAT is correctly calculated and accounted for. 3.1 The purpose of the ledger can be explained. 3.2 The format of a ledger account can be demonstrated. 3.3 Post the transaction from the books of original entry to the ledgers accurately and conform to the double entry convention. 3.4 Accounts can be correctly balanced. 3.5 The recording of cash transactions by simple double entry book-keeping is clear and accurate. 4.1 Identification of procedures for dealing with cash sales is comprehensive in terms of security. 4.2 Identification of acceptability of Cheques is comprehensive in terms of liability, security and limitations. 4.3 Identification of the consequences of the acceptance of credit cards is accurate. 4.4 Identification of the effect of the use of company credit card systems is clear and concise in terms of increased company revenue. Assessment Criteria for Exit Level Outcome 6: 1.1 Explain the business process of accounts receivable. 1.2 Explain the separation of functions in the business process. 1.3 Describe the Accounts Receivable integration process. 1.4 Prepare Invoices in accordance with organizational requirements. 1.5 Calculate and record trade discounts. 1.6 Calculate and record VAT on credit sales. 2.1 Record transactions in the correct journal. 2.2 Post credit transactions to debtors' ledgers. 2.3 Post credit transactions to general ledger. 2.4 Post the transactions from the books of original entry to the ledgers accurately and conform to the double entry convention. 3.1 Ensure that monies received are treated according to organizational procedures. 3.2 Issue receipts. 3.3 Deposit monies received in bank account (or held in safe keep) in accordance with organisational procedures. 3.4 Internal control processes can be followed. 3.5 Receipts can be record in appropriate journals. 3.6 Post transactions to debtors' ledgers. 3.7 Post transactions to general ledger. 4.1 Issue credit notes. 4.2 Record transaction in the correct journal. 4.3 Post transactions to debtors' ledgers. 4.4 Post transactions to general ledger. Assessment Criteria for Exit Level Outcome 7: 1.1 Explain the business process of accounts payable. 1.2 Explain the separation of functions in the business process. 1.3.Describe the Accounts Payable integration process. 1.4.Process invoices in accordance with organizational requirements. 1.5.Check all calculations on the source documents including discount and VAT. 2.1 Record transactions in the correct journal. 2.2 Post credit transactions to creditors ledgers. 2.3 Post credit transactions to general ledger. 2.4 Post the transactions from the books of original entry to the ledgers accurately and conform to the double entry convention. 3.1 Ensure that payments are made according to organizational procedures. 3.2 Internal control processes are followed. 3.3 Payments can be recorded in appropriate journals. 3.4 Post transactions to creditors ledgers. 3.5 Post transactions to general ledger. 4.1 Verify credit notes are received. 4.2 Record transaction in the correct journal. 4.3 Post transactions to creditors ledgers. 4.4 Post transactions to general ledger. Assessment Criteria for Exit Level Outcome 8: 1.1 Demonstrates an understanding of the different methods of calculating the cash float. 1.2 Disbursements are made in accordance with organisational procedures. 1.3 Transactions are recorded in the appropriate journal. 1.4 Transactions are posted to the general ledger. 1.5 The Petty cash float is replenished in accordance with organizational procedures. Assessment Criteria for Exit Level Outcome 9: 1.1 Understand the importance & use of bank reconciliation. 1.2 Identify items in the cash payments & receipts journals not appearing on the bank statement. 1.3 Identify items on bank statement not appearing in the cash payments & receipts journals. 1.4 Reconcile the bank account and the bank statement. Assessment Criteria for Exit Level Outcome 10: 1.1 Explain the purpose of a trial balance. 1.2 Enter the balances from the general ledger on the correct side of the trial balance. 1.3 Appreciate the reasons why errors occur in a trial balance. 2.1 Transactions that should appear in the general journal can be identified. 2.2 Transactions to correct errors can be accurately recorded. 2.3 Accurately record transactions that do not fit into any other accounting records (Year end close off; Duplication of entries; incorrect allocations; Fraud). 2.4 Adjustment of ledger accounts are accurate and in accordance with standard accounting practice and incorporates a simplified book-keeping system. 3.1 Purpose of a suspense account can be explained. 3.2 Appropriate entries can be records in a suspense account. 3.3 Suspense accounts can be cleared on a monthly basis in accordance with Treasury Regulations. 3.4 Report on outstanding balances on a monthly basis. 4.1 Demonstrate an understanding of the format of the Income Statement. 4.2 Enter the balances from the trail balance in the appropriate format. 4.3 Calculate net profit/loss. 5.1 Demonstrate an understanding of the format of the Balance Sheet. 5.2 Enter the balances from the trial balance in the appropriate format. 5.3 Ensure the Balance Sheet balances. Assessment Criteria for Exit Level Outcome 11: 1.1 Investments can be valued and recorded in the financial records. 1.2 Debtors can be valued and recorded in the financial records considering bad debts written off and recovered as well as provisions for doubtful debts. 1.3 Valuation methods for stock can be applied (including LIFO, FIFO, weighted average and NRV). 2.1 The asset register can be maintained, & agreed with the physical presence of capital items. 2.2 Records clearly show prior authority for capital expenditure & disposal and indicate the approved method of funding and disposal. 2.3 Relevant details relating to capital expenditure are correctly entered in the appropriate records. 2.4 Correct accounting entries are made for the revaluation of non-current assets. 2.5 Correct accounting entries are made for depreciation (and the main methods of calculation can be described). 2.6 Correct accounting entries are made for the disposal of non-current assets (the profit or loss on disposal can be calculated). Assessment Criteria for Exit Level Outcome 12: 1.1 The necessary information to produce the initial trial balance can be obtained. 1.2 The balances of the various ledger accounts can be entered correctly onto a trial balance, which consists of a debit and credit column, and the totals agreed. 1.3 Corrections of errors can be correctly processed to draft an initial trial balance. 1.4 The totals of the initial trail balance are correct and can be agreed. 2.1 Adjustments, including accruals, prepayments, depreciation, bad debts, provision for bad debts and stock adjustments are identified and correctly entered onto the extended trial balance. 2.2 All adjustments are correctly processed and recorded in accordance with established concepts, principles, accounting standards, legal requirements, organisational policies, regulations, procedures and time scales. 2.3 Accounts are reconciled and the correctness of balances checked. 2.4 The totals of the extended trial balance are correct and can be agreed. 3.1 Information for the preparation of final accounts can be collected and collated. 3.2 Prepare final accounts, which are clear, legible and accurate. 3.3 Incorporate adjustments correctly into the final accounts. 3.4 Prepare an initial income statement. 3.5 Prepare an initial balance sheet. Assessment Criteria for Exit Level Outcome 13: 1.1 The different requirements of the cash and accrual basis of accounting can be explained. 1.2 The benefits and limitations of each approach can be critically appraised. 1.3 The different requirements of the public and private sectors in terms of financial reporting requirements can be explained. 1.4 The benefits and limitations of each approach can be critically appraised. 2.1 A statement of financial performance (income statement) can be drafted from appropriate information. 2.2 A Statement of financial position (Balance Sheet) can be drafted from appropriate information. 2.3 Subsequent adjustments are correctly implemented. 2.4 Draft accounts comply with legal requirements and include supplementary notes as required by statute, GRAP, AC's or other relevant pronouncements. 2.5 A cash flow statement can be prepared according to legal requirements. 2.6 An appropriation statement can be prepared according to legal requirements. 2.7 Year-end financial statements are presented for approval to the appropriate person in a clear format. 2.8 Confidentiality procedures are followed at all times in line with organizational and legal regulations. 2.9 The organisation's policies, regulations, procedures and timescales relating to financial statements are observed at all times. 2.10 Discrepancies, unusual features or queries are identified and either resolved or referred to the appropriate person. 3.1 The users of financial statements and their information needs can be listed. 3.2 Trends can be identified in financial statements. 3.3 The calculation of ratios is accurate and consistent with data supplied. 3.4 The meaning of ratios and movements in them from year to year can be interpreted and explained. 4.1 The principles of consolidating accounts can be described. 4.2 Inter-entity transactions can be identified & eliminated. 4.3 An income statement can be prepared which consolidates entities according to legal requirements. Assessment Criteria for Exit Level Outcome 14: 1.1 The concept of risk management in a public sector environment can be described. 1.2 The use of preventive, detective, corrective and directive actions to reduce risks can be identified. 1.3 The organization's risk management policy can be defined. 1.4 The risk management programme can be evaluated with regard to Results, Immunisation, System, and Knowledge. 2.1 A framework for minimizing risk can be formulated. 2.2 The most appropriate mechanism to minimize risks for a particular function can be selected. 2.3 Reasons for recommending a particular mechanism can be justified. Management Accounting: Assessment Criteria for Exit Level Outcome 15: 1.1 The nature and environment of management accounting can be explained. 1.2 The objectives of cost and management accounting information can be explained. 1.3 The difference between financial accounting and management accounting can be described. 1.4 The relationship between financial accounting and management accounting can be described. 1.5 The importance of non-financial information in the decision making process can be explained. 1.6 The role of the management accountant in the management process can be explained. 2.1 The classification of costs can be explained and is in accordance with their nature. 2.2 The types of classification used and the elements of cost can be described. 2.3 The various cost objectives for which classification of costs is usually needed can be explained. 3.1 The coding system developed is appropriate for the information needs of the organisation and is capable of expansion. 3.2 The classification of costs used and the developed coding system is meaningful and complete. 4.1 The explanation of documentary procedures involved in ordering, acquiring and recording stocks is meaningful and consistent with normal business practices. 4.2 The recording and pricing of material receipts, issues and closing balances is accurate and reflects the company policy on stock valuation. 5.1 The explanation of the documentary procedures for recording labour costs and wages is comprehensive and relevant to the situation given. 5.2 The calculation of labour costs where an incentive scheme is in operation is accurate and clearly presented. 5.3 The description of factors, other than financial, relevant to the adoption of a specific incentive scheme is meaningful and reflects the situation given. 6.1 The construction of the overhead analysis statement and reapportionment of service cost centre costs reflects accurately the use made of these departments by other cost centres. 6.2 The calculation of pre-determined overhead absorption rates for production departments are accurate and reflect the activity of the department. 6.3 The absorption of overheads in the cost of the product, using the pre-determined overhead absorption rates is accurate. 6.4 The calculation of the over or under absorption of overheads is accurate. 7.1 The format of cost statements prepared is appropriate to users' needs. 7.2 Costing statements produced accurately detail the build up of total costs with sub-totals for prime costs and production cost, selling price being accurately calculated by correctly applying a profit mark-up or margin. 7.3 Service cost statements produced accurately differentiates between running costs and standing costs in arriving at total cost and unit operating cost. 8.1 The recording of manufacturing costs is completed and conforms to the system specified. 8.2 The accounts produced are orderly, legible, relevant and complete. Assessment Criteria for Exit Level Outcome 16: 1.1 The concept of a budget can be defined. 1.2 The purposes of budgets and the benefits of their use can be explained. 1.3 Budget centres and budget periods can be explained. 1.4 The need for budgets and financial planning is understood. 1.5 The procedures for preparing specific budgets for normal operational areas can be described. 2.1 The basic problems in budget preparation and control can be explained. 2.2 The steps in the budget preparation process can be listed & described. 2.3 The information needed in the budget manual can be defined. 2.4 The purpose of the Capital Expenditure budget can be described. 2.5 The link between the capital and operating budget can be explained. Assessment Criteria for Exit Level Outcome 17: 1.1 The responsibilities of the various role players can be defined. 1.2 The elements of the supply chain management cycle can be described and defined (Demand; Acquisition; Logistics; Supply chain performance). 1.3 The reporting arrangements can be explained. 2.1 The procurement processes and procedures can be explained. 2.2 The procedures for procurement can be demonstrated. Assessment Criteria for Exit Level Outcome 18: 1.1 Know and understand the need for risk management. 1.2 Identify the steps in managing risk. 1.3 Identify potential areas of organizational risks. 1.4 Identify appropriate processes to manage specific risks within the framework of organisational policies and procedures. 2.1 The purpose of the internal audit function can be explained. 2.2 The contents of an audit charter can be explained. Assessment Criteria for Exit Level Outcome 19: 1.1 Activity based costing can be defined. 1.2 The advantages and disadvantages of activity based costing can be evaluate. 1.3 Activity based costs can be calculated. 2.1 Absorption and marginal costing can be defined. 2.2 Absorption and marginal costs can be calculated and explained. 2.3 The effect of absorption and marginal costing can be compared & evaluated. 2.4 Cost volume profit relationship can be explained. 2.5 The break-even point can be defined and calculated. 2.6 Marginal costing can be used to calculate forecast profit at different levels of activity. 2.7 Break-even data can be displayed graphically. 3.1 Specific order costing, job and batch costing can be defined. 3.2 A job cost estimate can be prepared. 3.3 The weaknesses of the job costing system can be described. 3.4 Batch costing can be described. Assessment Criteria for Exit Level Outcome 20: 1.1 The calculation of the variances is consistent with the data supplied. 1.2 The calculation of the sub-variances is consistent with the data supplied. 1.3 The interpretation of the causes of the variances is accurate. 1.4 The standard cost can accurately be reconciled to the actual cost of a project using variance analysis. Assessment Criteria for Exit Level Outcome 21: 1.1 The purpose and role of budgets and the budgeting process are understood. 1.2 The link between the operational budget and the MTEF, strategic plan, Programmes, Sub-programmes and Projects is understood and can be described. 2.1 The learner has an understanding of different budgeting processes. 2.2 Budgets for income and expenditure can be prepared. 2.3 Draft budget proposals can be produced. 3.1 Understand and explain the importance of regular monitoring. 3.2 Budget figures can be checked and reconciled on an ongoing basis and variances can be determined. 3.3 Variances are clearly identified and reported in routine management reports significant variances are discussed with managers and assistance is given to managers to take remedial action. 3.4 Understand and can apply the rules of virement. 3.5 Understand and can describe the process to apply for virement. 3.6 Able to advice department where virement has been incorrectly applied and indicate how to correct it. 4.1 Able to create reports that are helpful to managers and will encourage them to take corrective action. 4.2 Able to create reports showing the variances between the budget and actual results. 4.3 Able to forecast possible outcomes of income and expenditure for the budget period. 5.1 Able to prepare a well-reasoned and persuasive recommendation. 5.2 Able to make recommendations to managers to take the required actions to adjust the budgets. 5.3 Recommendations are well supported with arguments and logic. 5.4 Recommendations include a plan to monitor implementation of corrective action. 5.5 Reports are prepared in the appropriate form and presented to management within required timescales. Assessment Criteria for Exit Level Outcome 22: 1.1 The outcomes of performance measurement can be defined. 1.2 The main benefits arising from performance measurement can be identified. 1.3 Key terms which are used can be defined and distinguished. 1.4 The main effects that performance measurement may have upon organisational behaviour can be described. 2.1 Understand the steps included in a performance measurement system. RANGE: The steps include Formulate a mission statement, goals and objectives; Identify measures; establish a data collection, analysis and reporting system; monitor and evaluate. 2.2 Implement the steps included in a performance measurement system. 3.1 The rationale for performance measurement in the public sector is clearly explained. 3.2 The difficulties in measuring performance in public services are clearly analysed. 3.3 The usage of performance information is correctly explained. 3.4 The process of performance measurement is evaluated in a specific public sector context. Assessment Criteria for Exit Level Outcome 23: 1.1 The relevant guidelines, policies and requirements can be described. 1.2 Other related policy initiatives can be described and their relationship to be explained. 1.3 Identify the key issues that are likely to arise within the workplace by the implementation of supply chain management. 2.1 The responsibilities for supply chain management can be described. 2.2 Prescribed formats & frequencies prescribed by Treasury for reporting can be used. 3.1 The policies for the disposal and letting of assets can be described. 3.2 The authorization process for the disposal & letting of assets can be applied. 3.3 Methods for transferring assets approved for disposal can be described. 4.1 Ethical standards can be described. 4.2 Measures to combat corruption can be described. 5.1 Potential risks during the supply management cycle can be identified. 5.2 Apply the principles of risk management throughout the SCM process. Assessment Criteria for Exit Level Outcome 24: 1.1 Cash receipts and payments are monitored and controlled against budgeted cashflow. 1.2 Appropriate staff are consulted to determine the likely pattern of cash flows over the accounting period and to anticipate any exceptional receipt or payments. 1.3 Forecasts of future cash payments and receipts are in accordance with known income and expenditure trends. 1.4 Cash budgets are prepared in the approved format and clearly indicate net cash requirements. 1.5 Significant deviations from the cash budget are identified and corrective action is taken within defined organizational policies. 2.1 Overdraft and loan facilities are arranged in anticipation of requirements and on the most favourable terms available (PFMA, CH8). 2.2 Surplus funds are managed according to organizational requirements. 2.3 The organisation's financial regulations and security procedures are observed at all times. 2.4 Account is taken of trends in the economic and financial environment in managing cash balances. 2.5 An adequate level of liquidity is maintained in line with cash forecasts. 3.1 Credit terms are agreed with customers in accordance with the organisation's policies. 3.2 Internal and external sources of information are identified and used to evaluate the current credit status of customers and potential customers. 3.3 New accounts are opened for those customers with an established credit status. 3.4 The reasons for refusing credit are discussed with customers in a tactful manner. 4.1 Information relating to the current state of debtors accounts is regularly monitored and appropriate action is taken. 4.2 Information regarding significant outstanding accounts and potential bad debts is promptly sent to relevant individuals within the organisation. 4.3 Discussions and negotiations with debtors are conducted courteously and achieve the desired outcomes. 4.4 Debt recovery methods used are appropriate to the circumstances of individual cases and are in accordance with the organisation's procedures. 4.5 Recommendations to write off bad and doubtful debts are based on a realistic analysis of all known factors. Electives: Assessment Criteria for Exit Level Outcome 1: 1.1 The stages of a project can be described. 1.2 The steps required to schedule a project can be defined. 1.3 An understanding of the need for continuous evaluation can be demonstrated. 1.4 The project management life cycle can be described. 1.5 The project life cycle phases can be identified. 2.1 The need for monitoring and evaluation during all phases of a project can be described. 2.2 The human aspects of all projects can be articulated. 2.3 The impact of team dynamics can be described. 3.1 Establish the subtasks of project development. 3.2 Determine the duration of each sub-task. 3.3 Establish, and describe the purpose of, project milestones. 3.4 Determine the deliverables associated with project milestones. 3.5 Establish task dependencies. 3.6 Determine the resources required for a given project, both human and physical. 3.7 Draft a project plan. 4.1 Establish the goals of the project. 4.2 Develop a plan of action for the project. 4.3 Develop a timeframe for the project and a project activity schedule. 4.4 Involve relevant stakeholders in the project activities. 5.1 Review a range of evaluation methods. 5.2 Select an appropriate evaluation method for a particular project. 5.3 Design evaluation tools to apply the evaluation method. 5.4 Use tools to evaluate key aspects of a project programme. 5.5 Analyse results gained through the use of the evaluation tools. 5.6 Reports on evaluation results. 5.7 Make recommendations to improve the project. Assessment Criteria for Exit Level Outcome 2: 1.1 Identify the function of internal audit. 1.2 Identify the types of Audit. 1.3 Demonstrate and understanding of the Audit Committee. 1.4 Understand and apply Internal Controls. 2.1 Systems to be reviewed can be defined and recorded on appropriate working papers. 2.2 Control objectives are correctly identified. 2.3 Risks are accurately assessed. 2.4 Significant weaknesses in control are correctly recorded. 2.5 Account balances to be verified and the associated risks are identified. 2.6 An appropriate sample is selected. 2.7 Appropriate tests are selected or devised. 2.8 Confidentiality and security procedures are followed. 3.1 Tests, as specified in the audit plan, are correctly conducted, the results properly recorded and conclusions validly drawn. 3.2 The existence, completeness, ownership, valuation and description of assets and liabilities is established and supported by appropriate evidence. 3.3 All matters of an unusual nature are identified and referred to the audit supervisor. 3.4 Material and significant errors, deficiencies or other variations from standard are identified, recorded and reported to the audit supervisor. 3.5 The IT environment is examined and assessed for security. 3.6 Discussions with staff operating the system to be audited are conducted in a manner, which promotes professional relationships between auditing and operational staff. 3.7 Confidentiality and security procedures are followed. 4.1 Clear concise draft reports relating to the audit assignment are prepared and submitted for review and approval in accordance with organisational procedures. 4.2 Conclusions are valid and supported by evidence. 4.3 Recommendations are constructive and practicable. 4.4 Preliminary conclusions and recommendations are discussed and agreed with the audit supervisor. 4.5 Confidentiality and security procedures are followed. Associated Assessment Criteria for Critical Crossfield Outcomes: 1: 2: 3: 4: 5: 6: 7: Integrated assessment: The nature of this qualification is competence based and the learner is therefore required to be able to perform activities within an occupation as well as transfer skill and knowledge to new situations. In assessing competence, evidence need to be collected that the learner: This requires an integrated approach to learning, teaching and assessment. Integrated assessment lends itself to a range of formative and summative assessment tools and methods and allows for the assessment of the full range of practical, applied, foundational and reflexive competencies and combinations thereof: In areas where it is not possible to collect evidence from the workplace, simulations could be used, either paper-based or where facilities are available, in a laboratory, as well as other techniques such as case studies, role plays or other similar techniques. The assessment of critical cross-field outcomes should be integrated with the assessment of the specific outcomes. |
| INTERNATIONAL COMPARABILITY |
| This qualification was compared with qualifications in public sector financial management in a number of countries. It shows a substantial degree of similarity to qualifications in the United Kingdom, specifically the Association for Accounting Technicians (AAT) Qualification and the Certified Accounting Technician (CAT) Qualification from the Association of Chartered Certified Accountants (ACCA). The concept of a single Qualification with the potential to be used across a range of public finance sectors or departments is common in the foreign qualifications mentioned. The range of numeracy, mathematical literacy and analytic skills embedded in this Qualification are not common in Qualifications abroad. |
| ARTICULATION OPTIONS |
| Completion of the Diploma will allow learners to further their learning both horizontally and vertically. The Professional training offered in this qualification should allow learners entrance to other professional qualifications in the fields of Accounting, Financial Management and Financial Accounting. Most of the Specific Outcomes in this qualification are common to most accounting qualifications.
Articulation into the qualification: Applicants who have completed selected units of the GAP/CIMA programmes may be exempted from some of the assessment modules for the diploma. The modules specifically related to the public sector would still have to be completed. Articulation from the qualification: Learners, who successfully completed the Diploma in Public Sector Accounting (NQF 5), may continue with any other related qualification at a higher education institution. The qualification will also provide a solid grounding for further development of the learner into specialist and management areas within the public sector. Besides a career in the public sector, learners may also be able to enter careers in: Completion of the certificate will allow successful learners to apply for membership of the Institute of Public Finance and Auditing (IPFA) at Tier 3 as a Registered Public Sector Accounting Technician. |
| MODERATION OPTIONS |
| Moderation ensures that learners who are being assessed are assessed in a fair, reliable and valid manner. We ensure that all moderators who moderate a particular Exit Level Outcome of the qualification are using comparable assessment methods and are making similar and consistent judgements about Learner's performance. The moderators are responsible for the moderation of institutional assessments, the marking process and marked assessments. External moderators will conduct the moderation.
To ensure that the moderation is credible, the following guidelines should be followed: Moderators are used for the moderation of assessments. Moderators are normally appointed from outside the institute i.e. either from a public tertiary institution or industry, where the qualification of the moderator must be relevant to and a higher qualification level than that of the level of the programme they are responsible for moderating. As a quality control mechanism the moderators must provide certified copies of there own qualifications. |
| CRITERIA FOR THE REGISTRATION OF ASSESSORS |
Assessors: OR Moderators: OR |
REREGISTRATION HISTORY |
| As per the SAQA Board decision/s at that time, this qualification was Reregistered in 2006; 2009; 2012; 2015. |
| NOTES |
| As per the SAQA decision to re-register all provider-based qualifications on the National Qualifications Framework that meet the criteria for re-registration, this qualification has been re-registered from 1 July 2018. N/A |
| LEARNING PROGRAMMES RECORDED AGAINST THIS QUALIFICATION: |
| NONE |
| PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS QUALIFICATION: |
| This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here. |
| NONE |
| All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source. |