SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Store, preserve, and conserve records throughout their lifecycle 
SAQA US ID UNIT STANDARD TITLE
259440  Store, preserve, and conserve records throughout their lifecycle 
ORIGINATOR
SGB Archives and Records Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 04 - Communication Studies and Language Communication Studies 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to identify and deal with harmful factors, situations and storage facilities that will have a negative impact on the life cycle of the record(s) in terms of their preservation and conservation. The learner will also be able to apply those techniques that will minimise or eliminate damage and/or loss of the record(s).

The qualifying learner is capable of:
  • Explaining factors that impact on the storage, preservation and conservation of records.
  • Implementing preservation and conservation measures.
  • Storing records to enhance accessibility, preservation and conservation.
  • Applying specialised techniques to minimise or eliminate damage or losses. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will have demonstrated competence in:
  • Communication at NQF Level 3 or equivalent.
  • Mathematical Literacy at NQF Level 3 or equivalent. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain factors that impact on the storage, preservation and conservation of records. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An explanation is given of the harmful factors that may impact on the preservation and conservation of records. 
    ASSESSMENT CRITERION RANGE 
    Harmful factors may include but are not limited to temperature, humidity, light, pests, water, fire, structural damage, dust and handling.
     

    ASSESSMENT CRITERION 2 
    Preventative measures for the preservation and conservation of records are explained in terms of international standards. 

    ASSESSMENT CRITERION 3 
    Storage facilities and equipment that have an impact on the preservation and conservation of records are explained in terms of extending the life expectancy of records. 

    ASSESSMENT CRITERION 4 
    Security measures for the protection of records are described in order to safeguard the records. 

    ASSESSMENT CRITERION 5 
    The consequences of poor housekeeping practices are explained with examples of the impact on the preservation and conservation of records. 

    SPECIFIC OUTCOME 2 
    Implement preservation and conservation measures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Situations that may cause harm to records are identified and reported to higher authority in order to preserve and conserve records. 

    ASSESSMENT CRITERION 2 
    Preservation and conservation policies and procedures are implemented according to statutory and organisational requirements. 

    ASSESSMENT CRITERION 3 
    Records that are at risk are identified in order to protect and preserve them from damage. 

    ASSESSMENT CRITERION 4 
    Records at risk are moved to a safe and secure environment in order to preserve and conserve them. 

    SPECIFIC OUTCOME 3 
    Store records to enhance accessibility, preservation and conservation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Storage facilities are identified in terms of the type of storage required in order to preserve, conserve and enhance accessibility of the records. 

    ASSESSMENT CRITERION 2 
    The value of the records is determined in order to establish storage method and period. 

    ASSESSMENT CRITERION 3 
    Records are placed in storage facility according to statutory preservation and organisational requirements. 

    ASSESSMENT CRITERION 4 
    Records are stored in order to facilitate the best possible access and retrieval processes. 

    ASSESSMENT CRITERION 5 
    Storage facility is monitored in order to maintain optimal conditions throughout the life of the record. 

    ASSESSMENT CRITERION 6 
    Conditions of stored records are monitored to ensure optimal preservation of the record. 

    SPECIFIC OUTCOME 4 
    Apply specialised techniques to minimise or eliminate damage or losses. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Records that require preventive conservation and/or cleaning are identified in order to minimise further damage. 

    ASSESSMENT CRITERION 2 
    A technique appropriate to the purpose and material is selected in order to minimise or eliminate damage or losses. 

    ASSESSMENT CRITERION 3 
    Selected techniques are accurately applied in accordance with international archival procedures. 

    ASSESSMENT CRITERION 4 
    Completed conservation and cleaning is evaluated for effectiveness in preserving and conserving the records. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Factors that impact on the life cycle of records.
  • Organisational storage methods and techniques.
  • Types of storage facilities for different types of records. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to the storage, preservation and conservation of records. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in order to preserve, conserve and make records accessible throughout their life-cycle. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information which may have an impact on the preservation, conservation and accessibility of records. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to assist with the storage, preservation and conservation of records. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems where poor implementation procedures for the storage, preservation and conservation of records will impact on the life-cycle of the record(s). 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  64069   Further Education and Training Certificate: Archives and Records Management  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Arden School of Management 
    2. Aubrey Nyiko Business Enterprise cc 
    3. Haggai Contractors 
    4. Karabo Info Centre and Trading 
    5. Nkinane Training Institute and Consulting (Pty) Ltd 
    6. PEAKFORD MANAGEMENT CONSULTING 
    7. Petra institute of Development (PTY) Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.