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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Monitor cash systems and payments 
SAQA US ID UNIT STANDARD TITLE
114823  Monitor cash systems and payments 
ORIGINATOR
SGB Hairdressing Cosmetology and Beauty 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Personal Care 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2007-05-15  2009-04-08  SAQA 0160/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2010-04-08   2013-04-08  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
262519  Supervise the functions of a hairdressing salon  Level 4  NQF Level 04  Complete 

PURPOSE OF THE UNIT STANDARD 
This standard will enhance the social and economic status within the Personal Care Sub field as a whole. It will also add value by having more competent people who will have both an enhanced theoretical understanding and the practical ability to monitor cash systems and payments.

The qualifying learner is capable to:
  • Prepare denominations of money and distribute cash floats to points of sale.
  • Receive and verify incoming cash flow and monitor cashing-up procedures.
  • Prepare and secure forms of payment received for depositing and collection.
  • Process payments for various types of stakeholders. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will have demonstrated competence against the unit standards in mathematical, computer, numerical and communication studies at NQF Level 3. 

    UNIT STANDARD RANGE 
    The scope and context of application will cover:
  • A wide range of currency forms will need to be demonstrated, including cash, cheques, drafts, traveller's cheques, foreign currency and gift vouchers.
  • Accounting systems will include manual and electronic.
  • Staff and labour costs, include but not limited to: legislative requirements, salary, commission, etc.
  • Operating costs include but are not limited to: water, lights, equipment hire, etc. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Prepare denominations of money and distribute cash floats to points of sale. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Cash float reinstatement is performed. 

    ASSESSMENT CRITERION 2 
    Denominations of money for cash floats is prepared. 

    ASSESSMENT CRITERION 3 
    Cash floats are distributed to points of sale in line with organisational requirements. 

    SPECIFIC OUTCOME 2 
    Receive and verify incoming cash flow and monitor cashing-up procedures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Payments received and documentation for the receipt of incoming cash flow are completed and verified according to organisational requirements. 

    ASSESSMENT CRITERION 2 
    Forms of payments are verified according to organisational requirements. 

    ASSESSMENT CRITERION 3 
    Cash floats are replenished in line with cash requirements and in accordance with specific requirements. 

    ASSESSMENT CRITERION 4 
    Cashing up procedures are monitored according to organisational requirements. 

    ASSESSMENT CRITERION 5 
    Cash received against payment details are balanced according to organisational requirements. 

    ASSESSMENT CRITERION 6 
    Transactional discrepancies are explained and dealt with in accordance with organisational requirements. 
    ASSESSMENT CRITERION RANGE 
    Transactional discrepancies explanations should include:
  • Differences between computer figures and actual figures.
  • Identification of possible errors in forms.
  • Credibility of the payment forms.
     

  • SPECIFIC OUTCOME 3 
    Prepare and secure forms of payment received for depositing and collection. 
    OUTCOME RANGE 
    Securing of forms in line with secure procedures might include:
  • Verification of the counting process.
  • Tagging of the container. 

  • ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Procedures for preparing cash for collection are described in terms of organisational requirements. 

    ASSESSMENT CRITERION 2 
    Preparation for collection of payment forms is carried out in line with organisational requirements. 

    ASSESSMENT CRITERION 3 
    Methods for depositing cash received according to security procedures are identified and explained. 

    ASSESSMENT CRITERION 4 
    Deposition of forms of payments are carried out with due cognisance of the required security measures. 

    SPECIFIC OUTCOME 4 
    Process payments. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Payments to suppliers are processed within agreed timeframes and in accordance with organisational requirements. 

    ASSESSMENT CRITERION 2 
    Payments to staff and casual labourers are processed within agreed timeframes and in accordance with organisational requirements. 

    ASSESSMENT CRITERION 3 
    Payments for operating costs and rent are processed within agreed timeframes and in accordance with organisational requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • A basic understanding of organisational cash handling security procedures.
  • A basic understanding of start of day and cashing up procedures.
  • A basic understanding of organisational procedures for reporting transactional discrepancies.
  • A basic understanding of organisational procedures for securing cash for collection and depositing.
  • A basic understanding of organisational accounting practices for performing cash reconciliation's and preparing banking deposits.
  • A broad understanding of cash management tools. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO WORKING 
    Work with others as a member of a team when administering cashing up procedures so that cash amounts are verified and accurately recorded to minimise delays during reconciliation's processes. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities when preparing amounts of cash for pick-up and depositing so that cash is adequately secured and risk of theft is minimised. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information when reconciling cash transactions so that accurate cash balances are achieved against transactions recorded at points of sale and when making payments. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when resolving transactional discrepancies so that the nature of the problem is clearly understood and appropriate measures are implemented to rectify the situation. 

    UNIT STANDARD ASSESSOR CRITERIA 
    Assessors should keep the following principles in mind when designing and conducting assessments against this unit standard:
  • Focus the assessment activities on gathering evidence in terms of the main outcome expressed in the title to ensure assessment is integrated rather than fragmented. Remember we want to declare the person competent in terms of the title. Where assessment at title level is unmanageable, then focus assessment around each specific outcome, or groups of specific outcomes.
  • Make sure evidence is gathered across the entire range, wherever it applies. Assessment activities should be as close to the real performance as possible, and where simulations or role-plays are used, there should be supporting evidence to show the candidate is able to perform in the real situation.
  • Do not focus the assessment activities on each assessment criterion. Rather make sure the assessment activities focus on outcomes and are sufficient to enable evidence to be gathered around all the assessment criteria.
  • The assessment criteria provide the specifications against which assessment judgements should be made. In most cases, knowledge can be inferred from the quality of the performances, but in other cases, knowledge and understanding will have to be tested through questioning techniques. Where this is required, there will be assessment criteria to specify the standard required.
  • The task of the assessor is to gather sufficient evidence, of the prescribed type and quality, as specified in this unit standard, that the candidate can achieve the outcomes again and again and again. This means assessors will have to judge how many repeat performances are required before they believe the performance is reproducible.
  • All assessments should be conducted in line with the following well documented principles of assessment: appropriateness, fairness, manageability, integration into work or learning, validity, direct, authentic, sufficient, systematic, open and consistent. 

  • UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 262519,which is " Monitor cash systems and payments", Level 4, 5 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48797   Further Education and Training Certificate: Beauty Technology  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2011-02-16  Was SERVICES until Last Date for Achievement 
    Core  64651   Further Education and Training Certificate: Hairdressing  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2009-04-08  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.