SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Maintain process and record inventories of all hire items 
SAQA US ID UNIT STANDARD TITLE
115870  Maintain process and record inventories of all hire items 
ORIGINATOR
SGB Hiring Services 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Cleaning, Domestic, Hiring, Property and Rescue Services 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The learner credited with this unit standard will be able to maintain seasonal trends so that they can maintain the correct levels of stock for their organisation. It will also enable them to document and administer the stock control processes, as well as update and maintain maintenance and administrative records

It will also add value by having more competent people who will have both enhanced theoretical understanding and the practical ability to understand the functions of the Hiring Sector

The qualifying learner is capable of:
  • Identifying and implementing seasonal trading patterns
  • Maintaining stock levels
  • Processing incoming stock
  • Updating and maintaining maintenance records
  • Updating and maintaining administrative records 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this unit standard will have demonstrated competence in computer literacy, numeracy and language of communications at NQF level 3 or equivalent. 

    UNIT STANDARD RANGE 
  • Peak trading periods will include but are not limited to: seasonal trading periods, monthly time trading periods and developmental trading periods.
  • Stock will include but are not limited to: items, which are kept in stock by the organisation for hire. Each organisation may carry different types of equipment.
  • Suppliers will include but are not limited to: suppliers who provide a supply of equipment to the organisation.
  • Recurring problems will include but is not limited to: equipment faults, customer requirements for products not offered and service delivery problems.
  • Maintenance of records includes but is not limited to: computer generated data and manually recorded data. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Identify and implement seasonal trading patterns. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Peak trading periods are identified from different sources and based on historical, accurate data and recorded as per statistical evidence. 

    ASSESSMENT CRITERION 2 
    Preparation for peak equipment demands is completed based on requirements and documented in required format. 

    ASSESSMENT CRITERION 3 
    Anticipated shortages are identified based on a demands and remedial plans implemented within required timeframe. 

    ASSESSMENT CRITERION 4 
    During peak trading periods optimal utilisation of equipment is ensured based on requirements and are in line company standards and procedures. 

    ASSESSMENT CRITERION 5 
    A schedule for maintenance and repairs to products is prepared and conducted during off trading periods. 

    SPECIFIC OUTCOME 2 
    Maintain stock levels. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Physical stock takes are undertaken according to organisational requirements. 

    ASSESSMENT CRITERION 2 
    Optimal stock levels are ensured and maintained according stock holding levels. 

    ASSESSMENT CRITERION 3 
    Stock is replenished by placing orders with suppliers within required time frame. 

    ASSESSMENT CRITERION 4 
    Slow moving stock is identified and appropriate action taken to move the items in line with company standards. 

    ASSESSMENT CRITERION 5 
    Lost enquiries are investigated, solved and findings recorded in accordance with organisational requirements. 

    ASSESSMENT CRITERION 6 
    Lost hire, due to equipment shortage, is recorded and remedial action taken to rectify stock holding of the product/equipment. 

    ASSESSMENT CRITERION 7 
    Cost assessment to increase stock and reduce lost hire is prepared based on historical accurate data and submitted in required format for evaluation. 

    SPECIFIC OUTCOME 3 
    Process incoming stock. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Goods receiving procedures are explained according to company policies and procedures. 

    ASSESSMENT CRITERION 2 
    Order and delivery documentation is checked for understanding and accuracy according to standard operating procedures. 

    ASSESSMENT CRITERION 3 
    Quantities are checked and verified against order according to standard operating procedures. 

    ASSESSMENT CRITERION 4 
    Goods are received into stock accurately and according to standard operating procedures. 

    ASSESSMENT CRITERION 5 
    Goods return procedures are explained in line with company policies and procedures. 

    ASSESSMENT CRITERION 6 
    Incoming goods are recorded in required format and processed and packed into required storage areas according to standing operating procedures and within required timeframe. 

    SPECIFIC OUTCOME 4 
    Update and maintain maintenance records. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Equipment is serviced in house or through supplier as per standard operating procedures and service plan. 

    ASSESSMENT CRITERION 2 
    Maintenance records are costed, interpreted and out of line areas identified and recorded and reported on for remedial action in required format. 

    ASSESSMENT CRITERION 3 
    Recurring problems are identified, reason analysed and reported to authorised individuals in required timeframe and format. 

    ASSESSMENT CRITERION 4 
    Minimal down time is ensured by proper maintenance scheduling and implementation based on scheduled activities. 

    ASSESSMENT CRITERION 5 
    Replacement and redundancy procedure are initiated when required and according to organisational requirements. 

    SPECIFIC OUTCOME 5 
    Update and maintain administrative records. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Suppliers details are maintained and updated manually or electronically in accordance with organisational requirements and time frames. 

    ASSESSMENT CRITERION 2 
    Customers details are maintained and updated manually or electronically in accordance with organisational requirements and time frames. 

    ASSESSMENT CRITERION 3 
    Staff time is recorded, maintained and updated manually or electronically in accordance with organisational requirements and time frames. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • An understanding of organisational administrative systems, policies and procedures
  • An understanding of stock control procedures and policies
  • An understanding of product knowledge for stock identification purposes
  • An understanding of relevant legislation pertaining to symbols and signs in a storage area
  • A understanding of basic principles of risk and loss control
  • A understanding of basic principles of costing of equipment
  • A knowledge of health and safety legislation pertaining to the storage of goods, materials, equipment 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems relating to the identification of equipment needs and loss of hiring opportunities. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others to ensure all aspects of stock control are followed and implemented. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities so that all administrative activities are implemented as required. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in implementing of record keeping practices according to organisational requirements. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with others in the maintenance of stock levels and stock problems. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to record and store all administrative issues relating to the stock. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related systems where the implementation of good administrative procedures leads to the higher productivity and customer satisfaction. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48889   Further Education and Training Certificate: Hiring Operations  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 
    Elective  49081   National Certificate: Construction: Advanced Plant Operations  Level 3  NQF Level 03  Reregistered  2023-06-30  CETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. ETS Emergency Training Solutions (PTY) LTD 
    2. Matimba Rigging & Training (SECUNDA) (TP) 
    3. Powerpro Technologies and Training Facility (PTY) LTD 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.