SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Record and process workplace transactions 
SAQA US ID UNIT STANDARD TITLE
117492  Record and process workplace transactions 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04  10 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
A person credited with this Unit Standard is able to demonstrate an understanding of various trading and bookkeeping transactions, the role they play in financial reporting and how they represent the trading results of a business; and also be able to record and process those transactions.

In particular, on completion of this Unit Standard, the learner is able to:
  • Process invoices, credit-notes and debit notes on a system in place in a particular company.
  • Cater for Value Added Tax and the effect on a stock system for the above transactions.
  • Prepare goods received vouchers and debit notes or other proof of delivery required by the procedures in a particular organisation.
  • Deal with stock transfers to endure that stock counts remain accurate.
  • Create journal entries for transactions not based on invoices, credit-notes or debit notes.
  • Accurately record and retain for safe-keeping any documentation required to validate any transaction.
  • Compile reports accumulating totals related to numerous transactions within a particular time-frame.
  • Explain how individual transactions are accumulated and eventually influence the financial reports of a selected organisation. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners should be competent in:
  • Communication at NQF Level 3.
  • Mathematical Literacy at NQF Level 3. 

  • UNIT STANDARD RANGE 
  • Although the learner will produce reports relating to company finance he/she will not be expected to analyse any of these reports or to act in any capacity overseeing entrepreneurial finance, based solely on the achievement of this Unit Standard.
  • This Unit Standard alone does not represent an introduction to company finance.
  • The learner will not have to prepare any financial reports other than those totalling the appropriate transactions in terms of this Unit Standard.
  • The learner should have an understanding of the accounting system in place in a particular organisation but the skills needed to use that system are not included in the achievement of this Unit Standard.
  • The learner is expected to complete all transactions included in this Unit Standard in various forms. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Understand the processing of basic transactions. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Source documents relating to invoices, credit notes and debit-notes can be identified and an explanation is given of their use. 

    ASSESSMENT CRITERION 2 
    Invoices, credit notes and debit-note transactions are processed according to the procedures of a selected company. 

    ASSESSMENT CRITERION 3 
    The allocation of Value Added Tax is correctly handled in business transactions. 

    ASSESSMENT CRITERION 4 
    The effect of the transactions on stock figures are discussed with examples. 

    ASSESSMENT CRITERION 5 
    All parts of the transaction, including items such as date, quantities, amounts and discounts, are recorded and processed according to general accounting practice accurately demonstrated. 

    SPECIFIC OUTCOME 2 
    Process stock transactions. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Documentation such as goods transfer issues, goods received notes, delivery notes (or other proof of delivery documents) are used to complete transactions relating to stock. 

    ASSESSMENT CRITERION 2 
    Reports are compiled showing the accumulated totals for various transactions related to this and the previous specific outcome. 

    ASSESSMENT CRITERION 3 
    Orders can be captured, and back-orders fulfilled or cancelled. 

    SPECIFIC OUTCOME 3 
    Compile accounting reports. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Journal entries can be captured from documents or journals, including all entries related to petty cash as well as all types of accounts held with financial institutions. 

    ASSESSMENT CRITERION 2 
    Value Added Tax is correctly accounted for in these transactions. 

    ASSESSMENT CRITERION 3 
    Important features such as date, value and general ledger account are accurately captured. 

    ASSESSMENT CRITERION 4 
    The impact all the transactions in this Unit Standard can have on the General Ledger, and thus the financial reporting, of a particular company can be discussed. 

    ASSESSMENT CRITERION 5 
    The role of complete and accurate record keeping in the context of this Unit Standard can be presented to a group of peers. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed against this Unit Standard (including through RPL) may apply to an assessment agency, assessor or provider institution accredited by the relevant Education and Training Quality Assurance body (ETQA), or one with an appropriate memorandum of understanding (MOU) with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard, or assessing this Unit Standard, must be accredited as a provider with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA, or one with an appropriate MOU with the relevant ETQA. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The knowledge underpinning the above specific outcomes is:
  • The business cycle and its relation to stock movement.
  • Business transactions resulting in invoices, credit-notes and debit-notes.
  • Documentation related to the movement of stock.
  • Journal entries.
  • The role and mechanics of Value Added Tax.
  • Accurate record-keeping.
  • The flow of financial information from source documents and transactions to the General Ledger and financial statements. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Problem identification and solution in creative ways. 

    UNIT STANDARD CCFO WORKING 
    Team and group work. 

    UNIT STANDARD CCFO ORGANISING 
    Organising and managing self within the context of organisational transformation. 

    UNIT STANDARD CCFO COLLECTING 
    Critically collecting, evaluating and analysing information. 

    UNIT STANDARD CCFO SCIENCE 
    Appropriate use of information technology equipment and systems. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Additionally, communication is established as an area of development in its own right. Also, aspects of personal development feature throughout the achievement of this Unit Standard. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  49129   Further Education and Training Certificate (FETC): Management and Administration  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 
    Core  60652   Professional Qualification: Management and Administration  Level 4  Level TBA: Pre-2009 was L4  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49531   Further Education and Training Certificate: Inclusive Education  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.