SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Maintain stock balances in a distribution centre 
SAQA US ID UNIT STANDARD TITLE
117897  Maintain stock balances in a distribution centre 
ORIGINATOR
SGB Retail and Wholesale 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Wholesale and Retail 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03  8 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is aimed at people who have to maintain stock balances in a DC/Warehouse environment.

They will need to access and interpret information on stock record-keeping systems, analyse and monitor stock movement, initiate and control stock counts and record details on record-keeping systems in order to maintain and update stock balances 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is assumed that the learner has competent in:
  • Communication at ABET NQF level 4, or equivalent
  • Mathematical Literacy at ABET NQF Level 4, or equivalent 
    		•

    UNIT STANDARD RANGE 
    Discrepancies include stock not where it is expected to be, stock found in an incorrect location, damaged stock, etc 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the financial impact of stock on the business. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The impact of the supply chain on stock and the finances of the business is explained/evaluated 

    ASSESSMENT CRITERION 2 
    The financial effects of overstocks and under stocks are explained in terms of general service and financial impact 

    ASSESSMENT CRITERION 3 
    Various methodologies for measuring stock on hand are explained as per organisational policy. 

    ASSESSMENT CRITERION 4 
    The effect of stock price changes on the finances of the business is explained in general financial terms 

    SPECIFIC OUTCOME 2 
    Explain stock flow through the Distribution Centre/Warehouse are explained. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    A floor plan of the DC, showing the different functional areas/layouts, activities and sections is drawn as it applies to the organisation. 

    ASSESSMENT CRITERION 2 
    The different functions of each departments/area in the DC are described as they function in the organisation 

    ASSESSMENT CRITERION 3 
    A flow chart showing the movement of stock through the DC is drawn as it applies to the organisation. 

    SPECIFIC OUTCOME 3 
    Interpret information on the stock management system. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Data applicable to the stock management system is identified and the purpose of each set of data explained in terms of the physical activity that took place. 

    ASSESSMENT CRITERION 2 
    The recording of stock movement on the stock management system is explained in terms of the organisation's policies and procedures 

    ASSESSMENT CRITERION 3 
    The system is accessed and stock movement recorded/interpreted according to organisational procedures. 

    SPECIFIC OUTCOME 4 
    Solve discrepancies between actual stock and stock reports. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Discrepancies in stock are identified and investigated according to organisational procedures 

    ASSESSMENT CRITERION 2 
    Action applicable to the discrepancies is identified and initiated according to organisational procedures. 

    ASSESSMENT CRITERION 3 
    The necessary physical and/or theoretical corrections are initiated as per the organisation's procedures 

    SPECIFIC OUTCOME 5 
    Initiate and control stock counts. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Stock to be counted is identified and counts planned according to organisational policy and procedures 

    ASSESSMENT CRITERION 2 
    Counting by others is monitored to ensure accuracy and completion within specified timeframes 

    ASSESSMENT CRITERION 3 
    Balances are updated according to latest counts as required by the organisation. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Programmes leading to the award of credits from this unit standard will be accredited by the ETQA. Anyone assessing a learner against this unit standard must be registered as an assessor with the ETQA.

    Internal Moderations will be performed by the Accredited Providers whilst the ETQA will perform external moderations of assessments across the Accredited Providers according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The effect of stock on the finances of the business
  • The effects of price changes on the finances of the business.
  • The impact of the supply chain on the finances of the business.
  • The layout of the DC/Warehouse and function/activities of each area
  • Stock flow through the DC/Warehouse
  • The organisation's stock management system and how the different activities are recorded on the system.
  • Identifying stock irregularities
  • Organisational policy and procedures in respect of the activities required for solving irregularities.
  • Correcting balances on the stock management system.
  • Organisational requirements in respect of initiating stock counts
  • Organisational timeframes for stock counts.
  • The updating of balances from stock counts
  • Common terms and concepts used when maintaining stock balances in a DC. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Solving problems

    Relates to the following specific outcomes and assessment criteria:

    Solve discrepancies between actual stock and stock reports
  • Discrepancies in stock are identified and investigated according to organisational procedures
  • Action applicable to the discrepancies is identified and initiated according to organisational procedures.
  • The necessary physical and/or theoretical corrections are initiated as per the organisation's procedures 
    		•

    UNIT STANDARD CCFO WORKING 
    Work with others in a team

    Relates to the following specific outcomes and assessment criteria:

    Initiate and control stock counts
  • Counting by others is monitored to ensure accuracy and completion within specified timeframes 
    		•

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and ones activities

    Relates to the following specific outcomes and assessment criteria:

    Initiate and control stock counts
  • Balances are updated according to latest counts as required by the organisation 
    		•

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise, and critically evaluate information

    Relates to the following specific outcomes and assessment criteria:

    Interpret information on the stock management system.
  • The system is accessed and stock movement recorded/interpreted according to organisational procedures. 
    		•

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively

    Relates to the following specific outcomes and assessment criteria:

    Solve discrepancies between actual stock and stock reports
  • Action applicable to the discrepancies is identified and initiated according to organisational procedures.

    Initiate and control stock counts
  • Counting by others is monitored to ensure accuracy and completion within specified timeframes 
    		•

    UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related systems

    Relates to the following specific outcomes and assessment criteria:

    Explain the financial impact of stock on the business
  • The impact of the supply chain on stock and the finances of the business is explained/evaluated
  • The financial effects of overstocks and under stocks are explained in terms of general service and financial impact
  • Various methodologies for measuring stock on hand are explained as per organisational policy.
  • The effect of stock price changes on the finances of the business is explained in general financial terms

    Expalin stock flow through the Distribution Centre/Warehouse are explained.
  • A floor plan of the DC, showing the different functional areas/layouts, activities and sections is drawn as it applies to the organisation.
  • The different functions of each departments/area in the DC are described as they function in the organisation
  • A flow chart showing the movement of stock through the DC is drawn as it applies to the organisation. 
    		•

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  58781   National Certificate: Production Technology  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Elective  62709   National Certificate: Service Station Operations  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  W&RSETA 
    Elective  49280   National Certificate: Wholesale and Retail Distribution  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  W&RSETA 
    Elective  59365   National Certificate: Freight Forwarding and Customs Compliance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Centre for Logistics Excellence (Pty) Ltd 
    2. Circleway College 
    3. Clearline Consulting Pty Ltd 
    4. DB Schenker Logistics Campus MEA Pty Ltd 
    5. Dee-Bravo Training Centre 
    6. Diversity technology Training Institute 
    7. Gemini Training And Development Pty Ltd 
    8. Global Maritime Legal Solutions Pty Ltd 
    9. KDS Centre for Skills Development and Training Pty Ltd 
    10. Learning Exchange Pty (Ltd) 
    11. P and R Development and Training (Pty) Ltd 
    12. Quantum Leap College Pty Ltd 
    13. Royal Impression Academy 
    14. School of Shipping 
    15. Sobabini Group Pty Ltd 
    16. Velile Supply Chain Consulting 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.