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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Prepare, set, monitor and review maintenance budgets 
SAQA US ID UNIT STANDARD TITLE
123191  Prepare, set, monitor and review maintenance budgets 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to accurately and realistically prepare maintenance related budgets and reports, analyse and control variances, which occur in the budget. They will also be able to carry out a life cycle costing exercise within the maintenance budget report on the financial status of the maintenance department.

The qualifying learner is capable of:
  • Explaining the concept of budgeting for maintenance management.
  • Planning for and setting a maintenance management budget.
  • Monitoring and controlling a maintenance management budget.
  • Conducting a life cycle costing exercise on equipment.
  • Reporting on the maintenance department finance status. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners accessing this unit standard are competent in:
  • Computer Literacy at NQF Level 4 or its equivalent.
  • Mathematical Literacy at NQF Level 4 or its equivalent.
  • Communication NQF level 4 or its equivalent.
  • Basic accounting principles and practices in specific relation to budget preparation. 

  • UNIT STANDARD RANGE 
  • Assets within the maintenance management budget includes but is not limited to buildings, plant, equipment, tools, human resources, materials and consumables.
  • Financial cost reporting includes but is not limited to variance reporting and trend analysis. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the concept of budgeting for maintenance. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The concept of a budget is explained with examples with reference to income and expenditure and in relation to maintenance. 

    ASSESSMENT CRITERION 2 
    The items that make up gross revenue for maintenance are identified in tabular form. 

    ASSESSMENT CRITERION 3 
    The items that make up expenditure for a maintenance budget are listed in written format with reference to cash outflows. 

    ASSESSMENT CRITERION 4 
    Budgeting techniques appropriate to a maintenance budget are explained with reference to the purpose of the budget. 

    ASSESSMENT CRITERION 5 
    The relationship between the selected budgeting techniques and the organisation's budgeting requirements is explained with examples. 

    SPECIFIC OUTCOME 2 
    Set a maintenance budget. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The relevant documentation and data required is identified for budget preparation. 

    ASSESSMENT CRITERION 2 
    Factors affecting the budget are explained with examples of each factor and its affect on the budget. 
    ASSESSMENT CRITERION RANGE 
    Factors affecting budgets will include but not limited to resources, trends, inflation, costs, economic stability and suppliers.
     

    ASSESSMENT CRITERION 3 
    Forecasting principles, methods and techniques are explained with examples of their uses. 

    ASSESSMENT CRITERION 4 
    Cost estimations are conducted in accordance with accounting practices and organisational standard operating procedures. 

    ASSESSMENT CRITERION 5 
    A budget document is prepared according to organisational standard operating procedures, that consolidates work in process. 

    ASSESSMENT CRITERION 6 
    The budget is presented for approval and the various elements of the budget are explained with examples to motivate their inclusion. 

    SPECIFIC OUTCOME 3 
    Monitor and control a maintenance budget. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Processes of review are explained according to standard operating procedures. 

    ASSESSMENT CRITERION 2 
    A maintenance budget is analysed using accounting practices and corrective measures proposed when necessary to address the situation. 

    ASSESSMENT CRITERION 3 
    Feedback on budgetary status is provided to all role players with reference to variance, actions taken to correct any variance and notable trends. 

    ASSESSMENT CRITERION 4 
    Control systems are proposed following appropriate communication protocols to monitor and control revenue and expenses. 

    ASSESSMENT CRITERION 5 
    Budgets are adjusted where necessary to address the needs. 

    SPECIFIC OUTCOME 4 
    Conduct a life cycle costing exercise. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Life cycle costing is explained with examples against depreciation concepts. 

    ASSESSMENT CRITERION 2 
    Information on breakdown history of equipment is gathered in the relevant format and time frames. 

    ASSESSMENT CRITERION 3 
    Information on total cost of assets is gathered within the maintenance budget in the relevant format. 

    ASSESSMENT CRITERION 4 
    Life cycle costing is used in comparative studies according to life cycle practices. 

    ASSESSMENT CRITERION 5 
    Optimum cost performance is plotted using graphs. 

    SPECIFIC OUTCOME 5 
    Report on maintenance department finance status. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The reasons for reporting on finances is explained with supporting examples. 

    ASSESSMENT CRITERION 2 
    Appropriate financial reports are prepared according to organisational standard operating procedures. 

    ASSESSMENT CRITERION 3 
    Financial reports and recommendations are presented in accordance with organisational standard operating procedures. 

    ASSESSMENT CRITERION 4 
    Financial reports are used to report on expenditure and monitor progress. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for the preparation and setting of maintenance budgets and the way a budget is structured.
  • Organisational systems, policies and standard operating procedures for budgeting and reporting.
  • Methods and techniques for managing information flow.
  • Methods and techniques for planning, implementation, organising, resourcing, monitoring and evaluating maintenance budgets.
  • Communication skills and techniques for budgeting and reporting.
  • The techniques and methods for implementing strategic plans.
  • Budgeting metrologies and expenditure. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to the gathering of information, setting budgets, monitoring budgets and reporting on financial matters. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the process of preparing and setting maintenance budgets. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities in order to have any and all the required data and equipment at hand to formulate maintenance budgets. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information pertaining to the preparation and setting of a maintenance budget and financial reports. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders when gathering information and when presenting the budget and financial report. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to assist in the preparation, setting and storing of budgetary information. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems where the proper setting of maintenance budgets has a positive financial impact on the organisation. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  50245   National Certificate: Maintenance Coordination  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Registered" 
    2010-11-11  TETA 
    Core  79406   National Certificate: Maintenance Coordination  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered" 
    2015-06-30  MERSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.