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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Use data entry and retrieval skills to input and retrieve computer data 
SAQA US ID UNIT STANDARD TITLE
242865  Use data entry and retrieval skills to input and retrieve computer data 
ORIGINATOR
SGB Public Administration and Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03  4 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
113957  Use data entry and retrieval skills to input and retrieve computer data  Level 3  NQF Level 03  4   

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for persons involved with public sector administration work at the practitioner level. Persons credited with this unit standard are able to input and retrieve administrative information efficiently and effectively in a public sector context.

The qualifying learner is capable of:
  • Preparing data for computer data entry or retrieval.
  • Entering data using a computer software program.
  • Retrieving data using a computer software program.
  • Completing data capture/retrieval. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Persons attempting this Unit standard should be competent in:
  • Communication at NQF Level 2.
  • Mathematical Literacy at NQF Level 2. 
    		•

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Prepare data for computer data entry or retrieval. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Data types are understood and explained. 
    ASSESSMENT CRITERION RANGE 
    Data types include, but are not limited to, alphabetic, numeric, and alphanumeric.
     

    ASSESSMENT CRITERION 2 
    Use of structured codes for entry and retrieval of data is recognised in relation to the nature of data output required. 
    ASSESSMENT CRITERION RANGE 
    Structured codes include, but are not limited to, identity, driver's license or passport numbers, credit card numbers, customer account numbers, employee number.
     

    ASSESSMENT CRITERION 3 
    Data preparation procedures are consistent with the entry and retrieval system used and the data output required. 
    ASSESSMENT CRITERION RANGE 
    Preparation procedures include, but are not limited to, batching, checking methods of data entry, validating data types for entry or retrieval.
     

    ASSESSMENT CRITERION 4 
    The purpose of gathering data to be entered is understood and explained. 

    ASSESSMENT CRITERION 5 
    The purpose of program menus is understood and explained. 

    ASSESSMENT CRITERION 6 
    Data verification methods are consistent with the entry and retrieval system used and the data output required. 
    ASSESSMENT CRITERION RANGE 
    Verification methods include, but are not limited to, re-entry of data, database structure, data entry form design, output analysis.
     

    SPECIFIC OUTCOME 2 
    Enter data using a computer software program. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Database software is correctly accessed according to workstation requirements. 

    ASSESSMENT CRITERION 2 
    The correct menu item is selected for data entry. 

    ASSESSMENT CRITERION 3 
    The data is keyed in according to requirements. 
    ASSESSMENT CRITERION RANGE 
    Requirements include accuracy and speed.
     

    ASSESSMENT CRITERION 4 
    The consequences of incorrectly entered data are understood and explained. 

    SPECIFIC OUTCOME 3 
    Retrieving data using a computer software program. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Database software is correctly accessed according to workstation requirements. 

    ASSESSMENT CRITERION 2 
    The correct menu item is selected for data retrieval. 

    ASSESSMENT CRITERION 3 
    Retrieval data/code is entered to access the required data. 

    ASSESSMENT CRITERION 4 
    Search features of database software are explained and used. 

    ASSESSMENT CRITERION 5 
    The consequences of incorrectly interpreting retrieved data and taking appropriate action are understood and explained. 

    SPECIFIC OUTCOME 4 
    Complete data capture/retrieval. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Entered or retrieved data is verified. 

    ASSESSMENT CRITERION 2 
    Hard copy of data is produced according to requirements. 

    ASSESSMENT CRITERION 3 
    Documenting appropriate date where required. 

    ASSESSMENT CRITERION 4 
    Sending data for appropriate action if needed using appropriate method. 

    ASSESSMENT CRITERION 5 
    The database is exited according to software requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation for this Unit Standard shall be obtained from the relevant Education and Training Quality Assurance Body, through summative and formative assessment by a registered assessor.
  • Assessors must be registered as an Assessor with the relevant ETQA.
  • Moderators must be registered as assessors with the relevant ETQA, or with an ETQA that has a Memorandum of Agreement with the relevant ETQA.
  • Training providers must be accredited by the relevant ETQA.

    Moderation should include both internal and external moderation where applicable. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The learner must demonstrate a working understanding of the statutory, regulatory and other frameworks affecting the provision of public sector services to the extent relevant to manage own work performance in a public sector workplace. These frameworks include, but are not limited to:
  • Batho Pele.
  • Public Service Act.
  • Public Finance and Management Act.
  • Municipal Finance Management Act.
  • Constitution.
  • Preferential Procurement Act.
  • Access to information Act.
  • Black Economic Empowerment Act.
  • Labour Relations Act.
  • Employment Equity Act.
  • Basic Conditions of Employment Act.
  • Acts specific to the public sector organizational context of the learner.

    The Learner must demonstrate an understanding of relevant organisational requirement relevant to manage own work performance in a public sector workplace, which requirements include, but are not limited to:
  • Information sources.
  • Information flow within the organisation.
  • Internal organisation policy, procedure and guidelines.
  • Information requirements.
  • Information security. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Learners are able to identify and solve problems using critical and creative thinking processes to input and retrieve data effectively. 

    UNIT STANDARD CCFO WORKING 
    Learners are able to work effectively with others as a member of a team, group, organization or community in order to gather all the necessary information required to enter and retrieve data to organisational standard. 

    UNIT STANDARD CCFO ORGANISING 
    Learners are able to organize and manage themselves and their activities responsibly and effectively in order to ensure that data is entered and retrieved to standard. 

    UNIT STANDARD CCFO COLLECTING 
    Learners are able to collect, analyse, organise and critically evaluate information relating to the contractual and statutory factors that affect data entry and retrieval. 

    UNIT STANDARD CCFO COMMUNICATING 
    Learners are able to communicate effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion to enter and retrieve data. 

    UNIT STANDARD CCFO SCIENCE 
    The learner is able to use science and technology effectively and critically to enter and retrieve data. 

    UNIT STANDARD CCFO DEMONSTRATING 
    The learner is able to demonstrate an understanding of the world as a set of interrelated systems by recognizing that problem-solving contexts do not exist in isolation and that both organisational and statutory requirements will have an affect on effective data entry and retrieval. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 113957, " Use data entry and retrieval skills to input and retrieve computer data ", Level 3, 4 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  64409   National Certificate: Automotive Spray Painting  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Core  57804   National Certificate: Public Administration  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  PSETA 
    Elective  78524   National Certificate: Automotive Repair and Maintenance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.