SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Contract suppliers for advertising assignments 
SAQA US ID UNIT STANDARD TITLE
244586  Contract suppliers for advertising assignments 
ORIGINATOR
SGB Marketing 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Marketing 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  15 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The purpose of the learning is to be able to source, evaluate, negotiate, track and adapt or revise contracts with suppliers in the advertising production process. Credited learners know who is available in the supply chain and what their competencies are, and they are able to maintain relationships with these suppliers. They know what constitutes a contract and can negotiate with suppliers.

Contracting suppliers is a generic competence and credited learners can apply their competence in many different sectors. For the advertising sector, improved contracting will encourage competition as new supply channels are opened up, and improve business competence and legal compliance.

Credited learners are capable of:
  • Determining contractual requirements for given assignment specifications.
  • Compiling contracts from existing sources.
  • Evaluating contracts against specified requirements.
  • Negotiating contracts with suppliers.
  • Monitoring the implementation of supplier contracts. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    The credits and level assigned to this unit standard is based on the assumption that learners have already attained the following competencies:
  • Communication and language (NQF Level 4).
  • Mathematic literacy (NQF Level 4).
  • Demonstrate an understanding of advertising production (NQF Level 5).
  • Develop advertising activity specifications (NQF Level 5). 

  • UNIT STANDARD RANGE 
    Learners are not required to develop new contracts or to be proficient at the level of a legal professional. They must be able to make minor changes to existing general contracts, and to develop and negotiate the specific conditions of contract. This unit standard is aimed at achieving a working knowledge of the implementation of contracts.

    Additional range statements are provided with specific outcomes and assessment criteria where relevant. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Determine contractual requirements for given assignment specifications. 
    OUTCOME RANGE 
    Contractual requirements include conditions of service and service level agreements. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Legal entities, contracts and principles of the basic law of contracts are explained with reference to specific assignments. 
    ASSESSMENT CRITERION RANGE 
    Principles include the rights and duties of parties to a contract, contractual capacity, breach of contract, etc., legal entities include sole proprietors, closed corporations, partnerships/joint ventures and companies.
     

    ASSESSMENT CRITERION 2 
    Evaluation of rights and responsibilities of contracting parties is justified in terms of agreed requirements for professionalism, and contractual requirements are fair to all parties. 

    ASSESSMENT CRITERION 3 
    Implications of specifications for contracts are accurately identified and assessment of required conditions of service and service levels is justified in terms of all participating parties' requirements. 

    ASSESSMENT CRITERION 4 
    Identified contractual requirements are feasible for specific contexts. 

    ASSESSMENT CRITERION 5 
    Contractual requirements are explained in the context of quality management. 

    ASSESSMENT CRITERION 6 
    Management of information sharing protects intellectual property. 

    SPECIFIC OUTCOME 2 
    Compile contracts from existing sources. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Relevant terms and concepts used within contracts are explained correctly. 

    ASSESSMENT CRITERION 2 
    Sources for contracts are relevant for specific contexts and assignments. 
    ASSESSMENT CRITERION RANGE 
    Sources can include people such as lawyers.
     

    ASSESSMENT CRITERION 3 
    Contracts are compiled that match the contractual requirements and obligations of specific assignments and all components required of contracts are included. 

    ASSESSMENT CRITERION 4 
    Relevant legal rules, and terms and conditions are identified that relate to the validity of specific contracts. 

    ASSESSMENT CRITERION 5 
    Adaptations of existing contracts and different general conditions of contract documents match the specific contractual needs of specific assignments, relevant sections are accessed and extracted correctly and relevant clauses are interpreted and applied correctly. 

    ASSESSMENT CRITERION 6 
    Special conditions of contract are developed and/or interpreted where necessary. 

    ASSESSMENT CRITERION 7 
    The purpose and importance of codes of practice and ethics are explained with reference to specific assignments, and relevant codes of practice and ethics are adhered to. 

    SPECIFIC OUTCOME 3 
    Evaluate contracts against specified requirements. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Criteria for contract evaluation are identified from identified sources and agreed with relevant persons. 

    ASSESSMENT CRITERION 2 
    Contracts are evaluated against agreed criteria. 

    ASSESSMENT CRITERION 3 
    Expert legal input is obtained whenever required. 

    ASSESSMENT CRITERION 4 
    Contractual rights and obligations are correctly identified and are fair to all parties. 

    ASSESSMENT CRITERION 5 
    Recommendations are made regarding modifications when required. 

    ASSESSMENT CRITERION 6 
    Modification of the terms and/or contract adheres to the contractual requirements of the assignments. 

    SPECIFIC OUTCOME 4 
    Negotiate contracts with suppliers. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Support is sought from all parties concerned regarding the terms and advantages and disadvantages for all parties are considered prior to negotiation. 

    ASSESSMENT CRITERION 2 
    Possible points that suppliers might raise are anticipated and a possible response to each identified point is considered prior to negotiation. 

    ASSESSMENT CRITERION 3 
    Negotiation techniques employed are fit for purpose, specific contexts and suppliers. 

    ASSESSMENT CRITERION 4 
    Supplier understanding of contracts under negotiation is confirmed. 

    ASSESSMENT CRITERION 5 
    Terms and conditions are agreed which meet the needs of both parties as well as the contractual requirements of specific assignments. 

    ASSESSMENT CRITERION 6 
    Agreement is obtained from all relevant persons before work commences. 

    SPECIFIC OUTCOME 5 
    Monitor the implementation of supplier contracts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    All aspects of the contracting process (including revisions) are recorded and communicated to all relevant persons according to organisation policies and procedures. 
    ASSESSMENT CRITERION RANGE 
    Recording and communication can include the use of technology and electronic tracking systems.
     

    ASSESSMENT CRITERION 2 
    Monitoring adheres to and mechanisms for monitoring are applied according to all relevant organisation procedures, time frames and budgets. 
    ASSESSMENT CRITERION RANGE 
    Monitoring includes cash flow predictions.
     

    ASSESSMENT CRITERION 3 
    Progress reports are compiled and contract revisions/changes are authorised according to organisation policies and procedures in accordance with delegations and processes. 
    ASSESSMENT CRITERION RANGE 
    Contract revisions can include reviewing contract line items and deliverables, auditing, etc.
     

    ASSESSMENT CRITERION 4 
    All areas for corrective action, problems and issues arising from the contracting process or the services provided by contractors are resolved as soon as possible and remedial actions and corrective measures are implemented according to organisation policies and procedures. 
    ASSESSMENT CRITERION RANGE 
    Areas for corrective action include non-compliance and poor performance.
     

    ASSESSMENT CRITERION 5 
    Disputes and claims are lodged and resolved in accordance with the relevant clauses of agreed contracts and the General Conditions of Contract and substantiating evidence is prepared and presented according to the contract and the law. 

    ASSESSMENT CRITERION 6 
    Given administrative procedures are adhered to when terminating contracts. 

    ASSESSMENT CRITERION 7 
    Completion of contracts is verified and payments authorised according to organisation policies and procedures and within scope of responsibility. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Assessment of learner achievements takes place at providers accredited by a relevant ETQA (RSA, 1998b) for the provision of programs that result in the outcomes specified for this unit standard.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with a relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard must be accredited as a provider with a relevant ETQA.
  • The relevant ETQA according to the moderation guidelines and the agreed ETQA procedures will oversee moderation of assessment and is responsible for moderation of learner achievements of learners who meet the requirements of this unit standard. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Credited learners understand and can explain:
  • Advertising supply chain.
  • Advertising production process.
  • Negotiation methods, techniques and concepts.
  • Contracts, the contracting process and principles of the basic law of contracts, conditions of service and service level agreements.
  • General conditions of contract.
  • Special conditions of contract.
  • Legal entities.
  • Rights and responsibilities of contracting parties.
  • Management of information and intellectual property.
  • Relevant terms and concepts used within contracts.
  • Sources for contracts.
  • Relevant legal rules for specific contracts.
  • Codes of practice and ethics.
  • Criteria for contract evaluation.
  • Procurement policies and procedures.
  • Disputes and claims, and administrative procedures. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems where responses to problems show that such critical and creative thinking has been used to make responsible decisions when contracts are compiled that match the contractual requirements and obligations of specific assignments and all components required of contracts are included, special conditions of contract are developed and/or interpreted where necessary, recommendations are made regarding modifications when required and terms and conditions are agreed which meet the needs of both parties as well as the contractual requirements of specific assignments, and all problems and issues arising from the contracting process or the services provided by contractors are resolved as soon as possible. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation or community when contractual requirements, rights and obligations are fair to all parties, criteria for contract evaluation are agreed with relevant persons, and support is sought from all parties concerned regarding the terms and advantages and disadvantages for all parties are considered prior to negotiation. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively when management of information sharing protects intellectual property and relevant codes of practice and ethics are adhered to, agreement is obtained from all relevant persons before work commences, contract revisions are authorised according to organisation policies and procedures, disputes and claims are lodged and resolved in accordance with the relevant clauses of agreed contracts and the general conditions of contract, given administrative procedures are adhered to when terminating contracts, and payments are authorised according to organisation policies and procedures and within scope of responsibility. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information to determine contractual requirements for given assignment specifications, to evaluate contracts against specified requirements, and when relevant sections of existing contracts are accessed and extracted correctly and relevant clauses are interpreted and applied correctly. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematic and/or language skills in the modes of oral and/or written presentation to negotiate contracts with suppliers, and when recording and communicating all aspects of the contracting process (including revisions) to all relevant persons according to organisation policies and procedures, compiling progress reports according to organisation policies and procedures, and preparing and presenting substantiating evidence according to the contract and the law. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility towards the environment and health of others when recording all aspects of the contracting process. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation when implications of specifications for contracts are accurately identified, assessment of required conditions of service and service levels is justified in terms of all participating parties' requirements, identified contractual requirements are feasible for specific contexts, sources for contracts are relevant for specific contexts and assignments, and adaptations of existing contracts and different general conditions of contract documents match the specific contractual needs of specific assignments. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Notes to Assessors:

    Assessors should keep the following principles in mind when designing and conducting assessments against this unit standard:
  • Focus the assessment activities on gathering evidence in terms of the main outcome expressed in the title to ensure assessment is integrated rather than fragmented. Remember we want to declare the person competent in terms of the title. Where assessment at title level is unmanageable, focus assessment around each specific outcome, or groups of specific outcomes.
  • Make sure evidence is gathered across the entire range, wherever it applies. Assessment activities should be as close to the real performance as possible, and where simulations or role-plays are used, there should be supporting evidence to show the learner is able to perform in the real situation.
  • Do not focus the assessment activities on each assessment criterion. Rather make sure the assessment activities focus on outcomes and are sufficient to enable evidence to be gathered around all the assessment criteria.
  • The assessment criteria provide the specifications against which assessment judgements should be made. In most cases, knowledge can be inferred from the quality of the performances, but in other cases, knowledge and understanding will have to be tested through questioning techniques. Where this is required, there will be assessment criteria to specify the standard required.
  • The task of the assessor is to gather sufficient evidence, of the prescribed type and quality, as specified in this unit standard, that the learner can achieve the outcomes again and again and again. This means assessors will have to judge how many repeat performances are required before they believe the performance is reproducible.
  • All assessments should be conducted in line with the following well documented principles of assessment: appropriateness, fairness, manageability, integration into work or learning, validity, direct, authentic, sufficient, systematic, open and consistent. 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  58820   National Certificate: Advertising  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  MICTS 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Jeppe College of Commerce and Computer Studies 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.