SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Certify certificates of origin and other commercial documents 
SAQA US ID UNIT STANDARD TITLE
252248  Certify certificates of origin and other commercial documents 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  7 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to apply knowledge and understanding of the criteria, rules and regulations pertaining to Certificates of Origin to certify and record Certificates of Origin and other commercial documents and deal with any queries.

The qualifying learner is capable of:
  • Explaining the reasons for the certification of Certificates of Origin and other commercial documents.
  • Scrutinising source documentation.
  • Certifying certificates of origin and other commercial documents in conformity with the regulations, processes and procedures of the Issuing Body.
  • Creating and maintaining records in conformity with the minimum requirements of the Issuing Body.
  • Dealing with queries relating to the certification of Certificates of Origin and other commercial documents. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will be assumed competent in:
  • Communication at NQF Level 3 or equivalent.
  • Mathematical Literacy at NQF Level 3 or equivalent.
  • Unit Standard: Apply a knowledge and understanding of the mechanisms of international trade in a Freight Forwarding Environment. 
    		•

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the reasons for the certification of Certificates of Origin and other commercial documents. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The role of Chambers of Commerce in international trade is explained in terms of the knowledge requirements of the Issuing Body. 
    ASSESSMENT CRITERION RANGE 
    Types of service offered:
  • Trade facilitation, inward and outward trade missions, reference library, training, certification.
     
    		•

    ASSESSMENT CRITERION 2 
    The need for certified Certificates of Origin and other commercial documents in international trade is explained in terms of the knowledge requirements of the Issuing Body. 
    ASSESSMENT CRITERION RANGE 
    Trade agreements, systems of preferences, control of international trade.
     

    ASSESSMENT CRITERION 3 
    The role of Chambers of Commerce in certifying Certificates of origin and other commercial documents is explained in terms of the knowledge requirements of the Issuing Body. 
    ASSESSMENT CRITERION RANGE 
    Kyoto Convention, responsibilities of issuers, accreditation, undertakings given by authorised issuing bodies, Rules and Regulations compiled from ICC and WTO Practice Notes, roles of Customs.
     

    SPECIFIC OUTCOME 2 
    Scrutinise source documentation. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The concept of documentary evidence of origin requirement is applied in scrutinising source documentation in accordance with the policies, processes and procedures of the Issuing Body. 
    ASSESSMENT CRITERION RANGE 
    Requirement and exceptions to the requirement of documentary evidence of origin, origin criteria, rules of origin, requests for control.
     

    ASSESSMENT CRITERION 2 
    Applications and forms of documentary evidence are examined to determine compliance with the criteria for certifying Certificates of origin and other commercial documents within the time parameters and in accordance with the policies, processes and procedures of the Issuing Body. 
    ASSESSMENT CRITERION RANGE 
    Chamber of Commerce Certificate of origin, Generalised System of Preferences Form A, Chamber Regulations, checking operations, double checking procedures.
     

    SPECIFIC OUTCOME 3 
    Certify certificates of origin and other commercial documents in conformity with the regulations, processes and procedures of the Issuing Body. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Procedures for the certification (or the refusal of such certification) of Certificates of Origin and other commercial documents are applied within the parameters laid down by the Issuing Body. 
    ASSESSMENT CRITERION RANGE 
    Evidence considerations, refusal procedures, confidentiality, control of certification stamp, detailed certification requirements, other problems with certification, certification of invoices and other commercial documents.
     

    ASSESSMENT CRITERION 2 
    The risks associated with the certification of Certificates of Origin and other commercial documents are explained in the manner required by the Issuing Body. 
    ASSESSMENT CRITERION RANGE 
    Risks from the exporters', Issuing Bodies and Customs points of view.
     

    SPECIFIC OUTCOME 4 
    Create and maintain records in conformity with the minimum requirements of the Issuing Body. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The recording-keeping requirements for the certification service are described in conformity with the requirements of the Issuing Body. 
    ASSESSMENT CRITERION RANGE 
    Essential office records, retention of records.
     

    ASSESSMENT CRITERION 2 
    The certification service record system is established and kept in accordance with the requirements of the Issuing Body. 
    ASSESSMENT CRITERION RANGE 
    Records and files relating to applicant and/or exporting companies, storage provision and general administration and financial records.
     

    ASSESSMENT CRITERION 3 
    Consequences of not creating and maintaining records are explained in terms of the consequences to all parties. 

    SPECIFIC OUTCOME 5 
    Deal with queries relating to the certification of Certificates of Origin and other commercial documents. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The nature of the query received is identified according to the Issuing Body's procedures. 

    ASSESSMENT CRITERION 2 
    Queries are attended to as required by the nature of the query and the Issuing Body's procedures. 

    ASSESSMENT CRITERION 3 
    All queries are dealt with in a timely manner which promotes customer service. 

    ASSESSMENT CRITERION 4 
    Administrative tasks related to the query are completed according to the Issuing Body's procedures. 

    ASSESSMENT CRITERION 5 
    Unresolved queries are escalated to the appropriate authority level as required by the Issuing Body's policies and procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The roles of Chambers of Commerce and Customs.
  • Knowing the definitions of Documentary evidence; Certificate of Origin Country Certified Declaration of Origin; Declaration of Origin; Certified Invoice.
  • Requirements of documentary evidence of origin.
  • Origin criteria.
  • Rules of origin.
  • Requests for control.
  • Retention of records.
  • Applications and various types of certificates of origin.
  • Chamber of Commerce regulations.
  • The issuing network.
  • Issuing facilities.
  • Certification operations.
  • Detailed certification requirements.
  • Certificate of Origin issuing bodies.
  • Other problems with Certificates of Origin.
  • Certification of invoices and other documents.
  • Conditions to be fulfilled by issuing bodies.
  • Undertaking to be given by all authorised issuing bodies. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to the certification of Certificates of Origin and other commercial documents. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in order to promote good customer relations in dealing with certification applications. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities in order to carry out scrutiny, certification, record keeping and other processes in accordance within the time parameters and the policies and procedures of the Issuing Body. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information regarding the laid down rules, policies and procedures to scrutinise source documentation with a view to determining whether it meets the requirements for certification. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively to deal with queries in a timely manner and in a way which promotes customer relations. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology in the process of processing the certification of documents. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems so as to be able to understand and explain the relationship between the certification of documentation in relation to international trade. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of:
  • Reflecting on and exploring a variety of strategies to learn more effectively in order to adapt easily to changes in policies, procedures and systems. 
    		•

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  93997   National Certificate: Contact Centre and Business Process Outsourcing Support  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-07-30  As per Learning Programmes recorded against this Qual 
    Elective  59298   Further Education and Training Certificate: Freight Forwarding and Customs Compliance  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Aldabri 106 Institute for Quality Pty Ltd 
    2. B AND T SKILLS DEVELOPMENT TRAININGS 
    3. BPL Academy 
    4. DB Schenker Logistics Campus MEA Pty Ltd 
    5. Gauteng City College 
    6. Global Maritime Legal Solutions Pty Ltd 
    7. Learning Exchange Pty (Ltd) 
    8. Metro Minds 
    9. P and R Development and Training (Pty) Ltd 
    10. Robertsons Cargo Consultancy 
    11. Robertsons Cargo Consultancy (Pty) Ltd 
    12. School of Shipping 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.