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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Apply basic invoicing and accounting principles 
SAQA US ID UNIT STANDARD TITLE
252435  Apply basic invoicing and accounting principles 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
11241  Perform Basic Business Calculations  Level 3  NQF Level 03   

PURPOSE OF THE UNIT STANDARD 
The person credited with this Unit Standard will be able to perform routine financial transactions and calculations and need to apply the processes and procedures necessary to initiate the recording of disbursements and revenues, and to understand the financial implications to the organisation of each element in the transaction.

The qualifying learner is capable of:
  • Explaining items of expenditure and revenue.
  • Explaining fixed and variable costs.
  • Performing invoicing operations and post amounts to the appropriate accounts.
  • Reconciling and identifying individual transactions with statements of accounts.
  • Identifying and disbursing the items on behalf of the organisation to be recovered in the invoicing process. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will be assumed competent in:
  • Communication at NQF Level 2 or equivalent.
  • Mathematical Literacy at NQF Level 2 or equivalent. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain items of expenditure and revenue. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    A definition of expenditure is provided in the context of freight forwarding and customs clearing. 

    ASSESSMENT CRITERION 2 
    A definition of revenue is provided in the context of freight forwarding and customs clearing. 

    ASSESSMENT CRITERION 3 
    The difference between expenditure and revenue are explained as they apply to freight forwarding. 

    SPECIFIC OUTCOME 2 
    Explain fixed and variable costs. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Fixed cost is defined with examples. 

    ASSESSMENT CRITERION 2 
    Variable cost is defined with examples. 

    ASSESSMENT CRITERION 3 
    Three examples are provided where fixed costs could happen. 

    ASSESSMENT CRITERION 4 
    Examples are provided where variable costs could be confused as fixed costs. 
    ASSESSMENT CRITERION RANGE 
    Three examples must be given.
     

    ASSESSMENT CRITERION 5 
    The consequences of a variable cost being confused as a fixed cost is explained with examples. 

    SPECIFIC OUTCOME 3 
    Perform invoicing operations and post amounts to the appropriate accounts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An invoice is prepared which has items of expenditure and items revenue for a sea freight shipment for a full container load and import which has paid customs duty, duty schedule, and the ocean freight is on a collect basis. 

    ASSESSMENT CRITERION 2 
    An invoice is prepared for an air freight export shipment which has items of expenditure and items of revenue where the master airway bill is collected, insurance must be invoiced as well as cartage collection charges. 

    ASSESSMENT CRITERION 3 
    The expenditure items must be posted to the appropriate accounts for both the seafreight and airfreight invoices. 

    ASSESSMENT CRITERION 4 
    A record is made up of the over-recoveries of the items of expenditure which must later be taken to profit. 

    SPECIFIC OUTCOME 4 
    Reconcile and identify individual transactions with statements of accounts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Ocean freight or air freight is identified as items of the organisations invoices. 

    ASSESSMENT CRITERION 2 
    Cartage is identified as an item of the company's invoices and statements from the transporter taking into account all over-and-under recoveries. 

    ASSESSMENT CRITERION 3 
    All landside and surface charges are identified including port authority charges, airline charges, depot charges and carrier's handling. 

    ASSESSMENT CRITERION 4 
    All customs and charges are identified and reconciled with bills of entries, statements and deferment accounts. 

    ASSESSMENT CRITERION 5 
    Other disbursements charges are identified and reconciled with invoices from those parties taking into account all over-and-under recoveries. 
    ASSESSMENT CRITERION RANGE 
    Other disbursements may include but is not limited to other agents', storage charges, packing, fumigation, inspection, insurance.
     

    ASSESSMENT CRITERION 6 
    Supplementary charges from outside parties are identified and reconciled to the organisations invoice taking into account all over-and-under recoveries. 

    ASSESSMENT CRITERION 7 
    Supplementary invoices are disbursed by the organisation and account for all disbursement items which have been invoiced. 

    ASSESSMENT CRITERION 8 
    Reconciliation is made between the invoices and statement of accounts. 

    SPECIFIC OUTCOME 5 
    Identify and disburse the items on behalf of the organisation to be recovered in the invoicing process. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Cartage charges as disbursed by the organisation, are identified and posted to the cartage disbursement account. 

    ASSESSMENT CRITERION 2 
    Storage charges as disbursed by the organisation are identified and posted to the storage disbursement account. 

    ASSESSMENT CRITERION 3 
    All special charges such as extra attendance are disbursed by the organisation are identified and posted to the disbursement accounts. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Concepts of disbursements and revenue.
  • Principles of fixed and variable costs.
  • Processes and procedures involved in invoicing.
  • Processes and procedures involved in reconciliations.
  • An appreciation of the consequences of under recovery and disbursements. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to the invoicing and accounting practices. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others to ensure that all figures are obtained and reconciled to meet the organisations needs. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities in such a way as to have an alternative plan available should problems arise in the reconciliation and invoicing process. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information pertaining to the information required for invoicing and reconciling of accounts. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to process all the data. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems whereby poor reconciliation practices provide inaccurate financial information. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of:
  • Participating as responsible citizens in the life of local, national and global communities in the process of invoicing and reconciling accounts. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 11241, which is "Perform basic business calculations", NQF Level 3, 6 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  59365   National Certificate: Freight Forwarding and Customs Compliance  Level 3  NQF Level 03  Reregistered  2023-06-30  TETA 
    Elective  74189   National Certificate: Cereals, Snacks, Pasta and Condiments Manufacturing  Level 3  NQF Level 03  Reregistered  2023-06-30  FOODBEV 
    Elective  63929   National Certificate: Spirits Production  Level 3  NQF Level 03  Reregistered  2023-06-30  FOODBEV 
    Elective  63869   National Certificate: Winemaking  Level 3  NQF Level 03  Reregistered  2023-06-30  FOODBEV 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
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    4. Academy Training Group 
    5. Acorser Corporate & Business Consulting t/a Acorser Academy 
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    7. Action for Blind and Disabled 
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    9. Added Advantage Academy 
    10. Addskills Computer Training 
    11. Advanced Assessments and Train 
    12. Affirmations Training 
    13. Afric Training Centre and Security Studies PTY LTD 
    14. Afrika Tikkun 
    15. Aldabri 106 Institute for Quality Pty Ltd 
    16. All Nation Group Five Trading and Projects 
    17. Amadi Institute of Management And Technology (Pty) Ltd 
    18. Amilak Training Center 
    19. AMPHI SA (PTY) LTD 
    20. Angie Technologies 
    21. Answer The Call Skills ands En 
    22. APEXEA 
    23. ASMO INSTITUTE OF BUSINESS AN 
    24. Aspirations Communication Training CC 
    25. Assured Vocational Skill Institute 
    26. ATTI (Advanced Technonogy Training Institute) 
    27. ATTI IT SOLUTIONS (Bloemfontei 
    28. ATTI Nelspruit Pty Ltd 
    29. Atvance Institute (Pty) Ltd 
    30. AUK MARINE AND MINING 
    31. Aviwe Business Development and 
    32. Award Media (Pty) Ltd T/A Award Training (PORT ELIZABETH) (TP) 
    33. Awona Technologies cc 
    34. AWRISE 
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    36. Balefile Trading and Services 
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    43. Bells Technical College 
    44. Big J Training Academy 
    45. Birnam Business College (Pty) 
    46. Blue Ora Pty Ltd 
    47. Bokamoso Skills and Economic Development Centre 
    48. Bonitas Unversity College 
    49. Bosasa Youth Development Centres (PTY) LTD 
    50. BPL Academy 
    51. Brainwave Projects 1430 cc 
    52. Business Optimization Training Institute (Pty) Ltd 
    53. BYTES PEOPLE SOLUTIONS (PTY) LTD 
    54. Cape Innovation Technology Initiative 
    55. Cape Town Society for the Blind 
    56. Careers IT 
    57. CENTRE FOR EXCELLENCE & PROFESSIONAL TRAINING 
    58. Centre for Logistics Excellence (Pty) Ltd 
    59. CHILI PEPPER INFORMATION TECHNOLOGY SOLUTIONS 
    60. Circleway College 
    61. City College 
    62. Claas Illustration 
    63. ClassTech 
    64. Clean Heat Academy 
    65. Clearline Consulting Pty Ltd 
    66. College Africa Group (Pty) Ltd 
    67. COLUMBUS TECHNOLOGIES PTY LTD 
    68. Comfortable Tech 
    69. Common Vision Young Specialist Trading cc 
    70. CompEd IT Training 
    71. Competence computer and business management 
    72. Compus training institution 
    73. COMPUSTEPS COLLEGE (PTY) LTD 
    74. Computer and Careers 
    75. CREATIVE ARTS COLLEGE 
    76. Creative Minds Rustenburg 
    77. CSL Accountants 
    78. CTU Training Solutions 
    79. CW Trainers 
    80. CYBAX SYSTEMS 
    81. CYBER-CITY IT SOLUTIONS 
    82. Cyber.Com Career Academy 
    83. DAB Health Care Centre 
    84. DB Schenker Logistics Campus MEA Pty Ltd 
    85. DC Academy (PTY)LTD 
    86. Decade Pulse (Pty) Ltd 
    87. Dee's Training (Pty) Ltd 
    88. Dee-Bravo Training Centre 
    89. Delight Computer Training 
    90. Destiny Global Trade and Logistics 
    91. Dibana Business Consultants 
    92. Ditlotlo Trading Enterprise 
    93. Diversity technology Training Institute 
    94. Driving Sense 
    95. DVG Media Training 
    96. DYNAMIC DNA (PTY) LTD 
    97. Dynamic Dyvention Trading and 
    98. Eagle Computer Training 
    99. Eagle High IT Training 
    100. EAST LONDON MANAGEMENT INSTITUTE 
    101. Eastern Cape Academy of Technology 
    102. ED-U Options Academy 
    103. Edge Training Consultancy 
    104. Edging Forward Training and Co 
    105. EHLANZENI TVET COLLEGE 
    106. Ekasi IT Solutions Centre 
    107. Ekurhuleni Artisans and Skills Training Centre Pty Ltd 
    108. Elangeni Training Institute 
    109. Elchees Software Solutions 
    110. Emalahleni Institute of Techno 
    111. Embroser Solutions Pty Ltd 
    112. Enter on Stilts 
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    115. EYETHU NATIONAL COMPUTER COLLEGE PTY LTD 
    116. Finweb Business Consultancy 
    117. Forek Institute of Technology (Pty) Ltd 
    118. Foster-Melliar (Pty) Ltd 
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    121. FSM Source of Success Youth Development 
    122. Full Output 
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    125. Gabasega Consulting and Training Centre 
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    130. Gigimo Tourism Academy 
    131. Gijima Holdings (Pty) Ltd 
    132. Global Institute for Capacity 
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    135. Global Tech TVET College 
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    139. Guest Resource Services 
    140. Gurandbuilt Management Development 
    141. HAVOHEJ CONSULTANCY 
    142. Hazyview Computer College 
    143. HCLS HUMAN CAPITAL LEARNING SOLUTIONS 
    144. Hectic Productions cc 
    145. HILLCROSS BUSINESS SCHOOL (PTY 
    146. Hlanganani ICT (Pty) Ltd 
    147. Home of Compassion/Grace Ministries 
    148. HUAWEI Technologies Africa (PTY) LTD 
    149. iCollege College 
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    151. Ikusasa Lethu Projects and Training (Pty) Ltd 
    152. Ikusasa Technology Solutions 
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    155. Imbizo Training and Development Consultants Cc 
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    157. InfinityTraining Solution Pty Ltd 
    158. Information Technology Resource Centre 
    159. Ingomsotech Solutions and Trai 
    160. Innovative Shared Services 
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    162. INSIGHTTECH COMMUNICATIONS Pty 
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    165. Isivande Projects 
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    168. IT-HI-Q Training (PTY) Ltd 
    169. Ithemba IT Solution 
    170. ITI 
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    172. Jeppe College of Commerce and 
    173. John Taolo Gaetsewe Developmental Trust 
    174. Jonda Learning Academy 
    175. JTB Group 
    176. K Boneng Consulting Services P 
    177. K Centre Business Enterprise (PTY) LTD 
    178. KDS Centre for Skills Development and Training Pty Ltd 
    179. Keep The Dream 285 
    180. KEYBASE PRETORIA 
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    188. KLM Empowered Human Solution Specialists 
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    194. Labournet Learning and Development Solutions 
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    204. LINKINGNOTES 
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    206. LUPHINDI BUSINESS SOLUTIONS 
    207. LYFE COMPUTER TECHNOLOGIES (PTY) LTD 
    208. Makhophila Training 
    209. Mamelodi Digital Centre cc 
    210. MANAGED OUTSOURCED TECHNOLOGY SOLUTIONS PTY LTD 
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    212. Maritime Business Institute 
    213. Masakhane Training and Consult 
    214. Mash Computer Training 
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    216. Matiwane Computer Networks (Pty) Ltd 
    217. MBOWA COLLEGE PTY LTD 
    218. Metanoia Ratings PTY LTD 
    219. Metro Minds 
    220. Mikyle Consulting 
    221. Milzet Holdings 
    222. Mmanape Private Technical Coll 
    223. MMELA VILLAGE TECHNOLOGIES (PT 
    224. MND Training and Projects 
    225. Mogapi Education Group 
    226. MOKALENG IT 
    227. Moripe Business Training and C 
    228. MORTERBOARD TRAINING SOLUTIONS 
    229. Motheo Skills Entity 
    230. Mothusi Management Consultants 
    231. Motlhamme Executive Management 
    232. Moving Ahead Development Agenc 
    233. MP Avuxeni Computer Academy 
    234. Mpande Technologies cc 
    235. Mpisholo Training Solutions 
    236. Mthonyama Technologies cc 
    237. Mufuka Business and Technical 
    238. Multi Tech College 
    239. Musengavhadzimu Media 
    240. Nape Angwato Trading 
    241. Natfin Holdings Pty Ltd 
    242. NBC Technologies 
    243. Ncameni Kasizane Skills Development PTY LTD 
    244. NCC - Vereeniging 
    245. Nchebeko Skills Consultancy (PTY) LTD 
    246. Ndulita Solutions 
    247. Nemja Security and Projects Pty Ltd 
    248. New Era Computer Training Centre (Hidobyte CC) 
    249. New Link Computer Skills 
    250. New Trend Computers cc 
    251. Nkangala Skills Centre 
    252. Nkqubela Community Developers 
    253. Nolwazi Stem Education for The 
    254. Nomasojabula Computer Project 
    255. Northern Computer Training Centre 
    256. NOSA LOGISTICS PTY LTD 
    257. Ntamunde Investment 
    258. Ntandokazi Holdings Pty Ltd 
    259. NW Avuxeni Computer Academy 
    260. Nyankwavi Inverstment 
    261. Nyathela Business College 
    262. Nyelati Trading Enterprise 
    263. Olrich Home of Technology 
    264. On the Ball College Pty ltd 
    265. OPELONG BUSINESS INSTITUTE (PT 
    266. Open Learning Group 
    267. Overcomers Training College (P 
    268. P and R Development and Training (Pty) Ltd 
    269. Paramixed Pty Ltd 
    270. Parkton College of Catering & Tourism Studies 
    271. Peo Entle HIV Wellness Management and Youth Skills Development NPO 
    272. Peritum Agri Insitute (PTY) LTD 
    273. Petcon Capacity Building Solut 
    274. Phatheleni Holdings 
    275. Pioneer Business Consulting 
    276. PLATINUM PEAK CONSULTING (PTY) LTD 
    277. Polokwane Technology Institute (Pty) Ltd 
    278. Ponds of Watts 
    279. POSHIDO TRADING 
    280. Pretoria Technical College 
    281. Priha Projects Pty Ltd 
    282. Pro-Tech Business and Computer 
    283. Progressive School of Business 
    284. Prophesy Training College (Pty) Ltd 
    285. PROSERV SA (PTY) LTD 
    286. PRX SCHOOL TEST 
    287. Quantum Leap College Pty Ltd 
    288. QUARPHIX (PTY) LTD 
    289. RAKGAKALA INSTITUTE OF EDUCATI 
    290. Ramotec Business College 
    291. Rand Training College 
    292. Rasinkhu Investment (Pty) Ltd 
    293. Reaithuta Computer Academy 
    294. Redefine Human Capital (PTY) L 
    295. Resisa Logistics cc 
    296. Revival Technologies and Academy 
    297. Richfield Graduate Institute of Technology Pty Ltd 
    298. Rivoni Training N Communicatio 
    299. Robertsons Cargo Consultancy 
    300. Robertsons Cargo Consultancy (Pty) Ltd 
    301. Rohlig Grindrod Pty Ltd 
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    303. Royal Impression Academy 
    304. S MAB ACADEMY 
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    307. Sabile Human Resources Consult 
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    309. SANDM IT TRAINING (PTY) LTD 
    310. Sardonix Properties and Investments Pty Ltd 
    311. School of Shipping 
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    313. Sesk Facilitation Development (PTY) LTD 
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    315. Silulo Ulutho Technologies 
    316. Sisekelo Sustainability Institute 
    317. Siyafunda CTC 
    318. Skills Unlimited 
    319. Sokwanya Trading (Pty) Ltd 
    320. South Africa Advanced Skills Institute(SAAI) 
    321. South African Business and Tec 
    322. SOUTH AFRICAN CORPORATE TRAINI 
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    324. Sparrow FET Enterprises (Pty) Ltd 
    325. Spears Business and Life Couch Consulting (Pty) Ltd 
    326. SPLS Consultants (Pty) Ltd 
    327. Springs Comtech College 
    328. Star Light Consulting 
    329. Step Ahead Computer Training Centre 
    330. SUCCESS BUILDERS INTERNATIONAL CC 
    331. Success Christian Training Cen 
    332. Succinct Investments (Pty) Ltd 
    333. Sunalaw Empowerment Projects 
    334. Supreme ICT Consultants 
    335. Synergistic Covenant Network NPO 
    336. Synergy Transformation Solutio 
    337. T Mabuya and Associates 
    338. Taal-Net Training Institute 
    339. TAG 443 
    340. Talent Development 
    341. Tau Ya Mariri Consulting 
    342. TBL Empowerment Hub 
    343. Tech-Com Solutions cc 
    344. Techtisa (pty) Ltd 
    345. Terrawood 
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    347. Thalita Koume Directions (Pty) Ltd 
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    358. TRAINING BUSINESS 2 BUSINESS 
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    360. Tri-Anagram 
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    367. Ubuhlanti Sances Trading (Pty) Ltd 
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    381. Wavelengths Technology Training Institute 
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    394. Youth Media Movement 
    395. ZA WIT (PTY) LTD 
    396. Zealot Business College 
    397. Zikode Development Trust 
    398. ZIPHELELE RURAL DEVELOPMENT AC 
    399. ZJ Africa Learn 



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