SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Apply basic invoicing and accounting principles 
SAQA US ID UNIT STANDARD TITLE
252435  Apply basic invoicing and accounting principles 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
11241  Perform Basic Business Calculations  Level 3  NQF Level 03   

PURPOSE OF THE UNIT STANDARD 
The person credited with this Unit Standard will be able to perform routine financial transactions and calculations and need to apply the processes and procedures necessary to initiate the recording of disbursements and revenues, and to understand the financial implications to the organisation of each element in the transaction.

The qualifying learner is capable of:
  • Explaining items of expenditure and revenue.
  • Explaining fixed and variable costs.
  • Performing invoicing operations and post amounts to the appropriate accounts.
  • Reconciling and identifying individual transactions with statements of accounts.
  • Identifying and disbursing the items on behalf of the organisation to be recovered in the invoicing process. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will be assumed competent in:
  • Communication at NQF Level 2 or equivalent.
  • Mathematical Literacy at NQF Level 2 or equivalent. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain items of expenditure and revenue. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    A definition of expenditure is provided in the context of freight forwarding and customs clearing. 

    ASSESSMENT CRITERION 2 
    A definition of revenue is provided in the context of freight forwarding and customs clearing. 

    ASSESSMENT CRITERION 3 
    The difference between expenditure and revenue are explained as they apply to freight forwarding. 

    SPECIFIC OUTCOME 2 
    Explain fixed and variable costs. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Fixed cost is defined with examples. 

    ASSESSMENT CRITERION 2 
    Variable cost is defined with examples. 

    ASSESSMENT CRITERION 3 
    Three examples are provided where fixed costs could happen. 

    ASSESSMENT CRITERION 4 
    Examples are provided where variable costs could be confused as fixed costs. 
    ASSESSMENT CRITERION RANGE 
    Three examples must be given.
     

    ASSESSMENT CRITERION 5 
    The consequences of a variable cost being confused as a fixed cost is explained with examples. 

    SPECIFIC OUTCOME 3 
    Perform invoicing operations and post amounts to the appropriate accounts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An invoice is prepared which has items of expenditure and items revenue for a sea freight shipment for a full container load and import which has paid customs duty, duty schedule, and the ocean freight is on a collect basis. 

    ASSESSMENT CRITERION 2 
    An invoice is prepared for an air freight export shipment which has items of expenditure and items of revenue where the master airway bill is collected, insurance must be invoiced as well as cartage collection charges. 

    ASSESSMENT CRITERION 3 
    The expenditure items must be posted to the appropriate accounts for both the seafreight and airfreight invoices. 

    ASSESSMENT CRITERION 4 
    A record is made up of the over-recoveries of the items of expenditure which must later be taken to profit. 

    SPECIFIC OUTCOME 4 
    Reconcile and identify individual transactions with statements of accounts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Ocean freight or air freight is identified as items of the organisations invoices. 

    ASSESSMENT CRITERION 2 
    Cartage is identified as an item of the company's invoices and statements from the transporter taking into account all over-and-under recoveries. 

    ASSESSMENT CRITERION 3 
    All landside and surface charges are identified including port authority charges, airline charges, depot charges and carrier's handling. 

    ASSESSMENT CRITERION 4 
    All customs and charges are identified and reconciled with bills of entries, statements and deferment accounts. 

    ASSESSMENT CRITERION 5 
    Other disbursements charges are identified and reconciled with invoices from those parties taking into account all over-and-under recoveries. 
    ASSESSMENT CRITERION RANGE 
    Other disbursements may include but is not limited to other agents', storage charges, packing, fumigation, inspection, insurance.
     

    ASSESSMENT CRITERION 6 
    Supplementary charges from outside parties are identified and reconciled to the organisations invoice taking into account all over-and-under recoveries. 

    ASSESSMENT CRITERION 7 
    Supplementary invoices are disbursed by the organisation and account for all disbursement items which have been invoiced. 

    ASSESSMENT CRITERION 8 
    Reconciliation is made between the invoices and statement of accounts. 

    SPECIFIC OUTCOME 5 
    Identify and disburse the items on behalf of the organisation to be recovered in the invoicing process. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Cartage charges as disbursed by the organisation, are identified and posted to the cartage disbursement account. 

    ASSESSMENT CRITERION 2 
    Storage charges as disbursed by the organisation are identified and posted to the storage disbursement account. 

    ASSESSMENT CRITERION 3 
    All special charges such as extra attendance are disbursed by the organisation are identified and posted to the disbursement accounts. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Concepts of disbursements and revenue.
  • Principles of fixed and variable costs.
  • Processes and procedures involved in invoicing.
  • Processes and procedures involved in reconciliations.
  • An appreciation of the consequences of under recovery and disbursements. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to the invoicing and accounting practices. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others to ensure that all figures are obtained and reconciled to meet the organisations needs. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities in such a way as to have an alternative plan available should problems arise in the reconciliation and invoicing process. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information pertaining to the information required for invoicing and reconciling of accounts. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to process all the data. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems whereby poor reconciliation practices provide inaccurate financial information. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of:
  • Participating as responsible citizens in the life of local, national and global communities in the process of invoicing and reconciling accounts. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 11241, which is "Perform basic business calculations", NQF Level 3, 6 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  59365   National Certificate: Freight Forwarding and Customs Compliance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2023-06-30  TETA 
    Elective  74189   National Certificate: Cereals, Snacks, Pasta and Condiments Manufacturing  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2023-06-30  FOODBEV 
    Elective  63929   National Certificate: Spirits Production  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2023-06-30  FOODBEV 
    Elective  63869   National Certificate: Winemaking  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2023-06-30  FOODBEV 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Academy at Vaal Triangle (AVT 
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    3. Acorser Corporate & Business Consulting t/a Acorser Academy 
    4. Action for Blind and Disabled 
    5. Action4 
    6. Affirmations Training 
    7. Africa Learn (Pty) Ltd 
    8. Afrika Tikkun NCC 
    9. Aldabri 106 Institute for Quality Pty Ltd 
    10. All Nation Group Five Trading and Projects 
    11. Amadi Institute of Management And Technology (Pty) Ltd 
    12. Amilak Training Center 
    13. Angie Technologies 
    14. Answer The Call Skills and Entrepreneurship 
    15. ASMO INSTITUTE OF BUSINESS AN 
    16. Aspirations Communication Training CC 
    17. Assured Vocational Skill Institute 
    18. ATTI IT SOLUTIONS (Bloemfontei 
    19. ATTI Nelspruit Pty Ltd 
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    21. AUK MARINE AND MINING 
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    27. Bokamoso Skills and Economic Development Centre 
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    30. Business Optimization Training Institute (Pty) Ltd 
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    32. CENTRE FOR EXCELLENCE & PROFESSIONAL TRAINING 
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    39. Common Vision Young Specialist Trading cc 
    40. COMPUSTEPS COLLEGE (PTY) LTD 
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    54. Ekasi IT Solutions Centre 
    55. Ekurhuleni Artisans and Skills Training Centre Pty Ltd 
    56. Elangeni Training Institute 
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    58. Emalahleni Institute of Techno 
    59. Enter on Stilts 
    60. Epitome Villa (Pty)Ltd 
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    62. EYETHU NATIONAL COMPUTER COLLEGE PTY LTD 
    63. Finweb Business Consultancy 
    64. Foster-Melliar (Pty) Ltd 
    65. Fourways Private College 
    66. Futurekids SA (Fochville) 
    67. Genii Institute PTY LTD 
    68. Gert Sibande FET College 
    69. Gigimo Tourism Academy 
    70. Global Institute for Capacity 
    71. Global Maritime Legal Solutions Pty Ltd 
    72. Global Star Trading (Pty) Ltd 
    73. Greater Tzaneen Community Foundation 
    74. Growth Management Consulting cc 
    75. Gurandbuilt Management Development 
    76. HAVOHEJ CONSULTANCY 
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    78. HILLCROSS BUSINESS SCHOOL (PTY 
    79. Hlanganani ICT (Pty) Ltd 
    80. Home of Compassion/Grace Ministries 
    81. HUAWEI Technologies Africa (PTY) LTD 
    82. iCollege College 
    83. Ikusasa Technology Solutions 
    84. Ikusasalethu Youth Development Project NPC 
    85. iLearn Corporate Services PTY LTD 
    86. Imbizo Training and Development Consultants Cc 
    87. Information Technology Resource Centre 
    88. Innovative Shared Services 
    89. Inqubeko Institute (Pty) Ltd 
    90. IT Academy 
    91. IT-HI-Q Training (PTY) Ltd 
    92. Iyam Training Services 
    93. Jeppe College of Commerce and 
    94. K Boneng Consulting Services P 
    95. K Centre Business Enterprise (PTY) LTD 
    96. KDS Centre for Skills Development and Training Pty Ltd 
    97. Keep The Dream 285 
    98. Keybase Training Solutions Cc 
    99. KN Training Specialist 
    100. KT Mobile Services 
    101. Kundani Trading 
    102. L and P Computer Academy Pty Ltd 
    103. Learning Exchange Pty (Ltd) 
    104. LETAGO DEVELOPMENT CONSULTING 
    105. LIMPOPO COMPUTER COLLEGE BK 
    106. LINDAMAHLE MANAGEMENT SYSTEMS (PTY) LTD 
    107. Loomee Group 
    108. LYFE COMPUTER TECHNOLOGIES (PTY) LTD 
    109. Makhophila Training 
    110. Maritime Business Institute 
    111. Masakhane Training and Consult 
    112. Mash Computer Training 
    113. MBOWA COLLEGE PTY LTD 
    114. Metanoia Ratings PTY LTD 
    115. Metro Minds 
    116. MMELA VILLAGE TECHNOLOGIES (PT 
    117. MND Training and Projects 
    118. Mogapi Education Group (Pty) Ltd 
    119. Moripe Business Training and C 
    120. MORTERBOARD TRAINING SOLUTIONS 
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    123. MP Avuxeni Computer Academy 
    124. Mpande Technologies cc 
    125. Mthonyama Technologies cc 
    126. Mufuka Business and Technical 
    127. Musengavhadzimu Media 
    128. Natfin Holdings Pty Ltd 
    129. NBC Technologies 
    130. Ncameni Kasizane Skills Development PTY LTD 
    131. NCC - Vereeniging 
    132. Ndulita Solutions 
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    134. Nolwazi Stem Education for The 
    135. NOSA LOGISTICS PTY LTD 
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    138. NW Avuxeni Computer Academy 
    139. Nyankwavi Inverstment 
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    141. Nyelati Trading Enterprise 
    142. Olrich Home of Technology 
    143. On the Ball College Pty ltd 
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    145. Open Learning Group 
    146. P and R Development and Training (Pty) Ltd 
    147. Paramixed Pty Ltd 
    148. Parkton College of Catering & Tourism Studies 
    149. Peo Entle HIV Wellness Management and Youth Skills Development NPO 
    150. Pioneer Business Consulting 
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    156. PRX SCHOOL TEST 
    157. Quantum Leap College Pty Ltd 
    158. QUARPHIX (PTY) LTD 
    159. Ramotec Business College 
    160. Rand Training College 
    161. Redefine Human Capital (PTY) L 
    162. Richfield Graduate Institute of Technology Pty Ltd 
    163. Robertsons Cargo Consultancy 
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    165. Rostec Technical FET College (Pty) Ltd 
    166. Royal Impression Academy 
    167. SA Maritime School and Transport College 
    168. Sabile Human Resources Consult 
    169. SANDM IT TRAINING (PTY) LTD 
    170. School of Shipping 
    171. SED Computer Academy 
    172. Sesk Facilitation Development (PTY) LTD 
    173. Silulo Ulutho Technologies 
    174. Sisekelo Sustainability Institute 
    175. SIYAFUNDA COMMUNITY TECHNOLOGY CENTRE NPC 
    176. SOUTH AFRICAN CORPORATE TRAINING ASSOCIATION (PTY) LTD 
    177. Spears Business and Life Couch Consulting (Pty) Ltd 
    178. SPLS Consultants (Pty) Ltd 
    179. SUCCESS BUILDERS INTERNATIONAL CC 
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    181. SUPREME ICT CONSULTANTS 
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    184. Techtisa (pty) Ltd 
    185. Terrawood 
    186. Terry Computer Services cc 
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    188. The Finishing College (Pty) Lt 
    189. THE SKILLS DEVELOPMENT CORPORA 
    190. Think Tank T2 (Pty) Ltd 
    191. Titan Trade Technologies 
    192. Tlou Foundation College 
    193. TORQUE TECHNICAL COMPUTER TRAINING PTY LTD 
    194. Training Consultant and SD College 
    195. Tshwane College of Commerce an 
    196. Tsima Consulting Development S 
    197. TSP COLLEGE 
    198. TURFLOOP TRAINING SERVICES CC 
    199. Ubuhlanti Sances Trading (Pty) Ltd 
    200. Ukwazi Academy and Corporate S 
    201. Umbrella Training and Development 
    202. Umbusi Consulting Services 
    203. UTHINGO BRITE SERVICES 
    204. Varsity Institute of Science & Technology (Pty)Ltd 
    205. Visionary Skill Academy 
    206. Vukani Solutions 
    207. VUTHLARI MARKETING CONSULTING 
    208. Waterberg TVET College 
    209. Wellinkwise Pty Ltd 
    210. Whitestone College 
    211. WORK SKILLS RESOURCES CC 
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    213. Xylo Trading 12 (Pty) Ltd 
    214. YITRO INNOVATIONS 
    215. Yonet Training Academy 
    216. Youth Media Movement 
    217. ZA WIT (PTY) LTD 
    218. Zealot Business College 
    219. Zikode Development Trust 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.