SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Advocate participation in community recreation 
SAQA US ID UNIT STANDARD TITLE
254237  Advocate participation in community recreation 
ORIGINATOR
SGB Sport, Recreation & Fitness 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 02 - Culture and Arts Sport 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The qualifying learner achieving this unit standard will be able to plan, conduct, prepare minutes and circulate decisions taken at such community meetings. This competence will enable the learner to conduct meetings in accordance with an agenda taking into consideration the needs of the community. This will contribute towards effective communication with community members and accurate records of decisions taken at community meetings. In acquiring this competence the qualifying learner will lay a good foundation for future learning and action, and better understand the broader context of own work. Achieving this unit standard will enhance the employability of the qualifying learner. The learner through the process of consultation with the community members will contribute to community development.

The qualifying learner is capable of:
  • Explaining the need for a community meeting.
  • Planning and preparing for a meeting.
  • Conducting a community meeting.
  • Demonstrating strategies to deal with conflict in a meeting.
  • Managing the recording of the minutes of the community meeting.
  • Communicating decisions taken and follow up on the meeting. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Communication at NQF Level 4.
  • Mathematical Literacy at NQF Level 4. 

  • UNIT STANDARD RANGE 
    The scope of this unit standard is:
  • Physical arrangements for meetings include, but are not limited to, printing, venue, refreshments, notice of meeting, equipment needed, minutes of previous meeting.
  • Supporting documentation includes any information that would enhance understanding or be helpful in decision making and problem solving by providing background information and or setting out options and criteria for decisions and solutions. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Identify and explain the need for a community meeting. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    A needs analysis in accordance with recreation programme criteria is conducted. 
    ASSESSMENT CRITERION RANGE 
    Criteria includes community programme, local administration etcetera.
     

    ASSESSMENT CRITERION 2 
    Relevant participants are identified. 

    ASSESSMENT CRITERION 3 
    The need for the meeting is motivated using results/findings of the needs analysis. 

    ASSESSMENT CRITERION 4 
    Ways to ensure community participation in the meeting are explained. 

    SPECIFIC OUTCOME 2 
    Plan and prepare for a meeting. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Physical arrangements required for a meeting are listed. 

    ASSESSMENT CRITERION 2 
    Responsibility for physical arrangements is allocated. 

    ASSESSMENT CRITERION 3 
    A checklist to ensure the arrangements are in order as part of a management tool, is developed. 

    ASSESSMENT CRITERION 4 
    Documents required for a meeting are collated according to meeting needs. 
    ASSESSMENT CRITERION RANGE 
    Meeting needs include agenda, action lists, previous meetings etcetera.
     

    ASSESSMENT CRITERION 5 
    An agenda is compiled in accordance with the purpose of the meeting. 

    ASSESSMENT CRITERION 6 
    Relevant people are invited to the meeting in terms of the standard operating procedures of the organisation. 

    ASSESSMENT CRITERION 7 
    Situations where it might be necessary to obtain a mandate or proxy prior to a meeting are identified for a specific meeting. 

    ASSESSMENT CRITERION 8 
    A scribe is appointed to record the minutes. 

    SPECIFIC OUTCOME 3 
    Conduct the community meeting. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The agenda is confirmed at the beginning of the community meeting. 

    ASSESSMENT CRITERION 2 
    The meeting is convened. 

    ASSESSMENT CRITERION 3 
    Meeting protocol with regard to recording decisions taken, is explained. 
    ASSESSMENT CRITERION RANGE 
    Meeting protocol includes explaining the function of the minutes as a record of the meeting, how discrepancies in the minutes can be addressed at a meeting etcetera.
     

    ASSESSMENT CRITERION 4 
    Minutes of a meeting are checked for accuracy and completeness. 

    ASSESSMENT CRITERION 5 
    Documents are required for a specific meeting are identified and summarised in order to identify areas of clarification or potential conflict. 

    ASSESSMENT CRITERION 6 
    The functions of office bearers are explained with reference to their role in a meeting. 

    ASSESSMENT CRITERION 7 
    Opportunities are created to allow for maximum participation of community members during the meeting. 

    ASSESSMENT CRITERION 8 
    Discussions are summarised to facilitate recording and to clarify proposed action. 

    ASSESSMENT CRITERION 9 
    Agreement on decisions is reached. 

    ASSESSMENT CRITERION 10 
    Problems are identified and contingency plans are developed to meet the objectives of the meeting. 

    SPECIFIC OUTCOME 4 
    Demonstrate strategies to deal with conflict in a meeting. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Situations that could be a potential source of conflict are identified and possible strategies to diffuse conflict are suggested with reference to attitude of member, topic, positions adopted by people, language and tone. 

    ASSESSMENT CRITERION 2 
    Strategies for resolving conflict at a meeting are demonstrated in role play for three different scenarios. 

    SPECIFIC OUTCOME 5 
    Communicate decisions taken and follow up on the meeting. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Minutes are edited and checked for accuracy before distribution. 

    ASSESSMENT CRITERION 2 
    The minutes are circulated to the relevant people and a copy is kept according to standard operating procedures of the organisation. 

    ASSESSMENT CRITERION 3 
    An action list is compiled to ensure that the decisions of a meeting are implemented and an indication is given how the chairperson can monitor these. 

    ASSESSMENT CRITERION 4 
    The meeting is reviewed and suggestions for improvement are made to enhance the effectiveness of future meetings. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • This Unit Standard will be assessed by an assessor and moderated by a moderator registered with the relevant accredited ETQA.
  • Assessors should be in possession of a relevant qualification that is at least one level higher than the level of this unit standard.
  • Training providers must be accredited by a relevant ETQA.
  • Assessment should include both formative and summative assessment. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    N/A 

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    The learner is able to identify problems in a community and organise a meeting to address these issues. 

    UNIT STANDARD CCFO WORKING 
    The learner is able to work with others within a meeting environment to stimulate discussion and encourage participation. 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collect information to critically analyse situations and make decisions. 

    UNIT STANDARD CCFO COMMUNICATING 
    The learner is able to communicate decisions taken and circulate minutes to relevant individuals. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Learners are able to demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation. 

    UNIT STANDARD CCFO CONTRIBUTING 
    The learner is able to contribute to the success of a meeting by utilising management skills and also contributing to the success of the organisation. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Fundamental  60289   National Certificate: Community Recreation  Level 5  Level TBA: Pre-2009 was L5  Reregistered  2023-06-30  CATHSSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.