SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Process electronic banking-related reports 
SAQA US ID UNIT STANDARD TITLE
7182  Process electronic banking-related reports 
ORIGINATOR
SGB Financial Services 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2003-12-03  2004-08-11  SAQA 1351/03 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2005-08-11   2008-08-11  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
114758  Process electronic banking-related reports  Level 4  NQF Level 04  Complete 

PURPOSE OF THE UNIT STANDARD 
Persons credited with this unit standard will be able to prepare reports for reconciliation, scrutinise the reports, balance retrospective day entries, record current day processing amounts, ensure that suspense accounts have been expunged and balance suspense accounts for entities passed to other accounting entities. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is recommended that this unit standard be completed in conjunction with the unit standard to capture entries onto a system. 

UNIT STANDARD OUTCOME HEADER 
Prepare for reconciliation 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Prepare for reconciliation. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. The domain of the accounting entity to be reconciled is identified as required by the bank. 
ASSESSMENT CRITERION RANGE 
Including but not limited to per branch, per cluster of branches, per bank
 

ASSESSMENT CRITERION 2 
2. 'On us' and 'on them' entries are separated as required by the bank's procedures. 

ASSESSMENT CRITERION 3 
3. The account name for each 'on them' entry is listed in the manner required by the bank. 
ASSESSMENT CRITERION RANGE 
Including but not limited to agent bank settlement accounts, inter-branch accounting, clearance vouchers, electronic settlement accounts where contra-entries are generated to 'on us' accounts depending on the transaction code used, ACB suspense accounts.
 

ASSESSMENT CRITERION 4 
4. Reports are obtained from the machines/systems used to capture value entries according to the bank's procedures. 
ASSESSMENT CRITERION RANGE 
Including but not limited to customer-generated entries through home terminals, ATM and Autoplus machines, manual processing machine, staff-captured entries, transmitted batched entries.
 

SPECIFIC OUTCOME 2 
Scrutinise the reports. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Reports are checked to ensure that they balance as required by the bank. 

ASSESSMENT CRITERION 2 
2. Where contra-entries have not been generated, an investigation is initiated according to the bank's procedures. 

ASSESSMENT CRITERION 3 
3. Batch transmission reports are scrutinised as required by the bank to ensure that all batches were transmitted. 

ASSESSMENT CRITERION 4 
4. Totals are compared to establish that all entries sorted through another system have been processed. 

ASSESSMENT CRITERION 5 
5. Exceptions are investigated according to the bank's procedures. 

SPECIFIC OUTCOME 3 
Balance retrospective day entries. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. System-generated reports are checked to identify whether retro-entries balance. 

ASSESSMENT CRITERION 2 
2. The size of the discrepancy is ascertained as required by the bank. 

ASSESSMENT CRITERION 3 
3. For retro-entries with discrepancies, the necessary details are obtained to identify where the discrepancies have occurred. 

ASSESSMENT CRITERION 4 
4. Discrepancies are corrected as required by the bank's procedures. 

ASSESSMENT CRITERION 5 
5. Corrected reports and entries are balanced according to the bank's requirements. 

ASSESSMENT CRITERION 6 
6. The reason for the difference in trail is investigated and the information is forwarded to the relevant department according to the bank's procedures. 

SPECIFIC OUTCOME 4 
Record current day processing amounts. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Reports and records showing entries processed under current day are obtained as per the bank's procedures. 

ASSESSMENT CRITERION 2 
2. The amounts are annotated as per the bank's procedures. 

ASSESSMENT CRITERION 3 
3. Where processing or batch transmissions were unsuccessful, figures are adjusted in the manner required by the bank. 

ASSESSMENT CRITERION 4 
4. Uncaptured entries are identified as required by the bank. 
ASSESSMENT CRITERION RANGE 
Including but not limited to waste reports or manual batch reconciliation sheets.
 

ASSESSMENT CRITERION 5 
5. Where necessary, arrangements are made for entries to be reprocessed under retro according to the bank's procedures. 

ASSESSMENT CRITERION 6 
6. Totals for entries to be cleared retrospectively to agent banks are annotated as required by the bank. 

SPECIFIC OUTCOME 5 
Ensure that suspense accounts have been expunged. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Suspense account reports are scrutinised as required by the bank to ensure that they have nil balances. 

ASSESSMENT CRITERION 2 
2. Balances, other than nil balances, are investigated as required by the bank's procedures. 

SPECIFIC OUTCOME 6 
Balance suspense accounts for entries passed to other accounting entities. 

ASSESSMENT CRITERIA
 

ASSESSMENT CRITERION 1 
1. Agent bank entries are scrutinised to ensure that they have been passed according to the bank's procedures. 

ASSESSMENT CRITERION 2 
2. Entries to other accounting entities within the bank are checked to ensure that suspense entries have been passed. 
ASSESSMENT CRITERION RANGE 
Including but not limited to IBT's, MTSS auto settlement, bank cheque clearance vouchers.
 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
1. Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.

2. Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.

3. Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

Therefore anyone wishing to be assessed against this unit standard may apply to be assessed by any assessment agency, assessor or provider institution which is accredited by the relevant ETQA. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • an understanding of all relevant banking policies and procedures.
  • an understanding of the workflow.
  • operating and computer systems knowledge sufficient to locate
  • the necessary information and complete the task.
  • the ability to differentiate between 'on us' and 'on them' entries
  • basic principles of accounting
  • knowledge of ACB procedures
  • an understanding of operational risk.
  • relevant security precautions. 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO WORKING 
    To work effectively with others as a member of a team, group, organisation and community when an investigation is initiated according to the bank's procedures where contra-entries have not been generated. 

    UNIT STANDARD CCFO ORGANISING 
    To organise and manage oneself and one's activities responsibly and effectively when reports and records showing entries processed under current day are obtained as per the bank's procedures. 

    UNIT STANDARD CCFO COLLECTING 
    To collect, organise and critically evaluate information when agent bank entries are scrutinised to ensure that they have been passed according to the bank's procedures. 

    UNIT STANDARD CCFO SCIENCE 
    To use science and technology effectively and critically (showing responsibility towards the environment and health of others) when reports are obtained from the machines/ systems used to capture value entries according to the bank's procedures. 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 114758, which is "Process electronic banking-related reports", 6 credits, NQF Level 4 , as from 11 August 2004.

    Legal Requirements:

    All procedures must meet recognised codes of practice as well as obligations required under current legislation within South Africa and within the normal parameters of the defined job/task. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  20185   Further Education and Training Certificate: Banking  Level 4  NQF Level 04  Reregistered  2023-06-30  BANKSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Absa Learning & Development 
    2. Bidvest Bank 
    3. Chartall Business College 
    4. Cornerstone Performance Solutions (Pty) Ltd 
    5. Felix Risk Training Consultants 
    6. Firstrand Bank - Benmore 
    7. Nedbank Ltd 
    8. The Facilitation Workshop 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.