SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Monitoring flow of retail/wholesale documents 
SAQA US ID UNIT STANDARD TITLE
8274  Monitoring flow of retail/wholesale documents 
ORIGINATOR
SGB Retail and Wholesale 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Wholesale and Retail 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  12 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 
2003-12-03  2006-12-03  SAQA 1351/03 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2007-12-03   2010-12-03  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This is a core unit towards the National Certificate in Retail/Wholesale Sales and Service at NQF 4. It is designed to transform the way a retail operation is kept in line with good practice norms of compliance. It does so by integrating admin practices with good management theory 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Accounting principles to the equivalent of NQF 3

Process supervision to equivalent of NQF 2

Written English used in documentation at NQF 3 

UNIT STANDARD RANGE 
  • Documentation reflecting cash/credit/stock transactions including cash sale receipts, invoices, orders, waybills, goods received vouchers?

    Inter-departmental purchasing transactions including stationery, electronic equipment, postage, office furniture, repairs
  • Reports reflecting consolidated information including invoices, statements, credit notes, stock inventories, price lists, payment schedules, debtors lists 

  • UNIT STANDARD OUTCOME HEADER 
    The demonstrated ability to make decisions and con 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    The demonstrated ability to make decisions and consider options when: 
    OUTCOME NOTES 
  • Controlling and monitoring the collection and processing of a range of documentation reflecting information relating to cash/credit/stock transactions conducted in retail/wholesale outlets?

    Verifying completeness and accuracy of credit applications received and monitoring processes for capturing information relating to the granting of credit facilities in retail/wholesale outlets?

    Evaluating and consolidating processed information and monitoring distribution of a range of reports reflecting status of cash/credit/stock transactions in retail/wholesale outlets?

    Co-ordinating and monitoring administration procedures for processing and banking payments received for cash/credit transactions in retail/wholesale outlets?

    Controlling and authorising the processing of documented information relating to a range of inter-departmental purchasing transactions in retail/wholesale outlets 

  • ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The demonstrated ability to make decisions and consider options when: 
    ASSESSMENT CRITERION NOTES 
    Controlling and monitoring the collection and processing of a range of documentation reflecting information relating to cash/credit/stock transactions conducted in retail/wholesale outlets?

    Verifying completeness and accuracy of credit applications received and monitoring processes for capturing information relating to the granting of credit facilities in retail/wholesale outlets?

    Evaluating and consolidating processed information and monitoring distribution of a range of reports reflecting status of cash/credit/stock transactions in retail/wholesale outlets?

    Co-ordinating and monitoring administration procedures for processing and banking payments received for cash/credit transactions in retail/wholesale outlets?

    Controlling and authorising the processing of documented information relating to a range of inter-departmental purchasing transactions in retail/wholesale outlets 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Providers will be accredited against this standard by the Retail and Wholesale SETA in its ETQA role. Moderation will be performed by the FETQA 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The demonstrated understanding of:?

    Principles of management and leading teams?

    Organisational policies and procedures for administering flow of transaction documentation?

    Systems for processing information relating to cash/credit/stock transactions?

    Techniques for evaluating and consolidating information reflected on transaction documentation?

    Terms, conditions and procedures for granting credit facilities?

    Techniques for auditing transactional information?

    Verbal and written communication techniques?

    Techniques for generating manual/electronic reports reflecting consolidated transaction information 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
  • Identify and solve problems when verifying completeness and accuracy of credit applications received so that all pertinent information is to hand for data capturing purposes 

  • UNIT STANDARD CCFO WORKING 
  • Work with others as a team when allocating transactional documents to be processed so that team members have a clear understanding of documented information categories to be captured on manual/electronic systems 

  • UNIT STANDARD CCFO ORGANISING 
  • Organise oneself and one's activities when co-ordinating cash received and banking processes so that sufficient time is devoted to counting and auditing cash transactions and the risk of transactional discrepancies is minimised 

  • UNIT STANDARD CCFO COLLECTING 
  • Understand the world as a set of related systems where ongoing evaluation and monitoring of administrative workflow leads to accurate reporting of current status of cash/credit/stock transactions conducted by retail/wholesale outlets 

  • UNIT STANDARD ASSESSOR CRITERIA 
    The ability to produce all of the following evidence:

    This evidence should be authenticated by a registered retail assessor:?

    Describe procedures for controlling and monitoring administrative work processes relating to cash/credit/stock transaction documentation?

    Detail procedures for auditing and processing cash received for retail/wholesale transactions?

    Describe organisational policies and procedures for inter-departmental purchasing ?

    Demonstrate techniques for consolidating information and distributing reports reflecting current status of cash/credit/stock transactions 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  13719   National Certificate: Retail and Wholesale, Sales and Service Technology  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered" 
    2006-12-03  W&RSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Buffalo City Public FET College - St Marks Campus 
    2. CAPE COLLEGE 
    3. Edutel Wholesale & Retail Academy 
    4. Foschini Retail Group Pty Ltd 
    5. Northlink College - Protea Campus 
    6. Port Elizabeth Public FET College - Russell Road College 
    7. Shoprite Checkers 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.