SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Understand the inter-relatedness of event elements 
SAQA US ID UNIT STANDARD TITLE
8609  Understand the inter-relatedness of event elements 
ORIGINATOR
SGB Hospitality,Tourism,Travel, Leisure and Gaming 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Hospitality, Tourism, Travel, Gaming and Leisure 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  20 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The learner achieving this unit standard in combination with context expertise standard(s) will demonstrate a basic understanding of all the elements of the event industry and the inter-relatedness of the elements, events, context and external factors which might influence the event and the impact there-of.

In addition they will be well positioned to extend their learning and practice into other areas of hospitality or the tourism industry, or to strive towards professional standards and practice at higher levels.

Complexity: Assistance to and under supervision of an event manager.
Scope: limited to context such as hospitality, corporate meetings and workshops, social life cycle events, minor sport events. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
Literacy, numeracy and communication equivalent to NQF level 3 will be assumed. 

UNIT STANDARD RANGE 
Guides to the scope and complexity of the specific outcomes and essential embedded knowledge are provided in the range/points beneath each. These are prefaced by "e.g." since they are neither comprehensive nor necessarily appropriate to all contexts. Alternatives must however be comparable in scope and complexity. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Demonstrate a knowledge and understanding of the elements of the events industry 
OUTCOME RANGE 
  • Define, analyse and reflect on:
  • Site development and capacity.
  • Dealing with participants.
  • Support Services.
  • Event Safeguards.
  • Event environment.
  • Event activities.
  • Ancillary services.
  • Documentation. 

  • ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The assessment of practitioners against this standard should meet the requirements of established assessment principles.

    It will be necessary to develop assessment activities and tools which are appropriate to the contexts in which practitioners are working. These activities and tools may include an appropriate combination of self assessment and peer assessment; formative and summative assessment; portfolios and observations etc.

    The assessment should ensure that all the specific outcomes, critical cross-field outcomes and essential embedded knowledges are assessed.

    The specific outcomes must be assessed through observation of performance. Supporting evidence should be used to prove competence of specific outcomes only when they are not clearly seen in the actual performance.

    Essential embedded knowledge must be assessed in its own right, through oral and written evidence. It cannot be assessed only through seeing the knowledge being applied.

    The specific outcomes and essential embedded knowledge must be assessed in relation to each other. If a practitioner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, they should not be assessed as competent. Similarly, if a practitioner is able to perform the specific outcomes but is unable to explain or justify their performance in terms of the essential embedded knowledge, they should not be assessed as competent.

    Evidence of the specified critical cross-field outcomes should be found both in performance and in the essential embedded knowledge. 

    SPECIFIC OUTCOME 2 
    Identify, prioritise and suggest appropriate elements necessary for a successful event 
    OUTCOME RANGE 
  • Match the needs of the client with the capacity requirements of the facility/venue and budgetary constraints.
  • Recognise the impact of the event elements on the success of the event. 

  • ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The assessment of practitioners against this standard should meet the requirements of established assessment principles.

    It will be necessary to develop assessment activities and tools which are appropriate to the contexts in which practitioners are working. These activities and tools may include an appropriate combination of self assessment and peer assessment; formative and summative assessment; portfolios and observations etc.

    The assessment should ensure that all the specific outcomes, critical cross-field outcomes and essential embedded knowledges are assessed.

    The specific outcomes must be assessed through observation of performance. Supporting evidence should be used to prove competence of specific outcomes only when they are not clearly seen in the actual performance.

    Essential embedded knowledge must be assessed in its own right, through oral and written evidence. It cannot be assessed only through seeing the knowledge being applied.

    The specific outcomes and essential embedded knowledge must be assessed in relation to each other. If a practitioner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, they should not be assessed as competent. Similarly, if a practitioner is able to perform the specific outcomes but is unable to explain or justify their performance in terms of the essential embedded knowledge, they should not be assessed as competent.

    Evidence of the specified critical cross-field outcomes should be found both in performance and in the essential embedded knowledge. 

    SPECIFIC OUTCOME 3 
    Suggest and advise clients on appropriate alternatives 
    OUTCOME RANGE 
  • Changes due to weather, accessibility of facility, etc.
  • Recognise the importance of quality and attention to detail. 

  • ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The assessment of practitioners against this standard should meet the requirements of established assessment principles.

    It will be necessary to develop assessment activities and tools which are appropriate to the contexts in which practitioners are working. These activities and tools may include an appropriate combination of self assessment and peer assessment; formative and summative assessment; portfolios and observations etc.

    The assessment should ensure that all the specific outcomes, critical cross-field outcomes and essential embedded knowledges are assessed.

    The specific outcomes must be assessed through observation of performance. Supporting evidence should be used to prove competence of specific outcomes only when they are not clearly seen in the actual performance.

    Essential embedded knowledge must be assessed in its own right, through oral and written evidence. It cannot be assessed only through seeing the knowledge being applied.

    The specific outcomes and essential embedded knowledge must be assessed in relation to each other. If a practitioner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, they should not be assessed as competent. Similarly, if a practitioner is able to perform the specific outcomes but is unable to explain or justify their performance in terms of the essential embedded knowledge, they should not be assessed as competent.

    Evidence of the specified critical cross-field outcomes should be found both in performance and in the essential embedded knowledge. 

    SPECIFIC OUTCOME 4 
    Identify elements, which are not within the capacity of the facility and outsource 
    OUTCOME RANGE 
  • Source reputable and experienced support services. 

  • ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The assessment of practitioners against this standard should meet the requirements of established assessment principles.

    It will be necessary to develop assessment activities and tools which are appropriate to the contexts in which practitioners are working. These activities and tools may include an appropriate combination of self assessment and peer assessment; formative and summative assessment; portfolios and observations etc.

    The assessment should ensure that all the specific outcomes, critical cross-field outcomes and essential embedded knowledges are assessed.

    The specific outcomes must be assessed through observation of performance. Supporting evidence should be used to prove competence of specific outcomes only when they are not clearly seen in the actual performance.

    Essential embedded knowledge must be assessed in its own right, through oral and written evidence. It cannot be assessed only through seeing the knowledge being applied.

    The specific outcomes and essential embedded knowledge must be assessed in relation to each other. If a practitioner is able to explain the essential embedded knowledge but is unable to perform the specific outcomes, they should not be assessed as competent. Similarly, if a practitioner is able to perform the specific outcomes but is unable to explain or justify their performance in terms of the essential embedded knowledge, they should not be assessed as competent.

    Evidence of the specified critical cross-field outcomes should be found both in performance and in the essential embedded knowledge. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    1. Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
    2. Any institution offering learning that will enable achievement of this unit standard or will assess this unit standard must be accredited as a provider with the relevant ETQA.
    3. Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

    Therefore anyone wishing to be assessed against this unit standard may apply to be assessed by any assessment agency, assessor or provider institution which is accredited by the relevant ETQA. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The practitioner is able to demonstrate a basic knowledge and understanding of:
    1. The elements of the events industry.
    2. Legislation and regulations appropriate to:
  • Occupational health and safety.
  • Emergency requirements.
  • Liquor liability safeguards.
  • Permits.
    3. Types of clients, events and related expectations.
    4. Needs assessment, feasibility studies and site inspections.
    5. Setting of goals and objectives.
    6. Understand human traffic flow patterns.
    7. Sequencing of activities.
    8. Sponsorships and other resources.
    9. Varied techniques of operating teams.
    10. Product knowledge (venue).

    This knowledge and understanding must include the elements below and how it interrelates with each other:
    * Site development:
  • Accessibility.
  • Interpreting plans and scale diagrams.
  • Permits.
  • Logistics.
    * Participant Management
  • Protocol.
  • Seating (requirements, floor plan, capacity, administration control).
  • Ushering and human traffic flow patterns.
  • Registration and admission.
  • Volunteers.
    * Support Services
  • Transportation and parking (i.e. requirements, interpret site plan).
  • Recycling and waste management.
  • Utilities (i.e. electricity).
    * Safeguards
  • Safety and security.
  • Medical and emergency services.
    * Environment
  • Design and decor.
  • Lighting, sound, special effects, audio-visual.
    * Event activities
  • Entertainment.
  • Catering.
    * Ancillary services
  • Prizes and gifts.
  • Tours and other ancillary programmes.

    Documentation
    Leases, agreements, record keeping, check lists, etc. 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Problem solving relates to:
  • Identify, prioritise and suggest appropriate elements necessary for a successful event.
  • Suggest and advise clients on appropriate alternatives.
  • Identify elements, which are not within the capacity of the facility and outsource. 

  • UNIT STANDARD CCFO COLLECTING 
    Information evaluation relates to:
  • Demonstrate a knowledge and understanding of the elements of the events industry.
  • Identify, prioritise and suggest appropriate elements necessary for a successful event.
  • Suggest and advise clients on appropriate alternatives.
  • Identify elements, which are not within the capacity of the facility and outsource. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communication relates to:
  • Suggest and advise clients on appropriate alternatives.
  • Identify elements, which are not within the capacity of the facility and outsource. 

  • UNIT STANDARD CCFO SCIENCE 
    Use of science and technology relates to:
  • Demonstrate a knowledge and understanding of the elements of the events industry.
  • Identify, prioritise and suggest appropriate elements necessary for a successful event.
  • Suggest and advise clients on appropriate alternatives.
  • Identify elements, which are not within the capacity of the facility and outsource. 

  • UNIT STANDARD CCFO DEMONSTRATING 
    Inter-relatedness of systems relates to:
  • Demonstrate a knowledge and understanding of the elements of the events industry.
  • Identify, prioritise and suggest appropriate elements necessary for a successful event.
  • Suggest and advise clients on appropriate alternatives.
  • Identify elements, which are not within the capacity of the facility and outsource. 

  • UNIT STANDARD CCFO CONTRIBUTING 
    Learner and societal development relates to:
  • Demonstrate a knowledge and understanding of the elements of the events industry.
  • Identify, prioritise and suggest appropriate elements necessary for a successful event.
  • Suggest and advise clients on appropriate alternatives.
  • Identify elements, which are not within the capacity of the facility and outsource. 

  • REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  17390   National Certificate: Tourism: Event Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2004-06-13  Was CATHSSETA until Last Date for Achievement 
    Core  20613   National Diploma: Event Co-ordination  Level 5  NQF Level 05  Reregistered  2023-06-30  CATHSSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.