SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Implement the co-ordination of an exhibition 
SAQA US ID UNIT STANDARD TITLE
117825  Implement the co-ordination of an exhibition 
ORIGINATOR
SGB Marketing 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Marketing 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to implement the co-ordination of an event so that the learners' ability to work successfully in the exhibition industry is enhanced. The learners' overall understanding of the event will assist them to build relationships with the various stakeholders in the exhibition industry thus ensuring growth in the industry.

The qualifying learner is capable of:
  • Implementing loading and freight procedures.
  • Understanding, interpreting and implementing a function schedule.
  • Explaining the full range of venue services.
  • Implementing and monitoring out-sourced services.
  • Conducting a pre and post event venue check. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners accessing this unit standard will have demonstrated competence in Computer Literacy, Mathematical Literacy, Communication at NQF level 3 or equivalent. 

    UNIT STANDARD RANGE 
    Venues are any structure within which exhibitions may be held. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Implement loading and freight procedures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Loading and freight procedures are explained in line with organisational procedures. 

    ASSESSMENT CRITERION 2 
    Procedures and time schedule are obtained and applied in accordance with exhibition instructions. 

    ASSESSMENT CRITERION 3 
    Procedures and time schedule is communicated to clients in line with organisational standards and timeframe. 

    ASSESSMENT CRITERION 4 
    Loading and freight procedures are applied in line with organisational procedures. 

    ASSESSMENT CRITERION 5 
    Process is reported on to management within agreed timeframe and in required format. 

    SPECIFIC OUTCOME 2 
    Understand, interpret and implement a function schedule. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The function floor plan is interpreted and key features of the exhibition venue are explained in line with the floor plan. 

    ASSESSMENT CRITERION 2 
    The function schedule is planned in preparation for implementation in required format. 

    ASSESSMENT CRITERION 3 
    The function is set up in accordance with the schedule/plan within the required time frame. 

    SPECIFIC OUTCOME 3 
    Explain the full range of venue services. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Catering services available are identified and explained in line with caterer's criteria. 

    ASSESSMENT CRITERION 2 
    Technical services available are identified and explained using industry terminology. 

    ASSESSMENT CRITERION 3 
    Access routes and parking facilities and procedures are identified and explained in line with venue guidelines policies and procedures. 

    SPECIFIC OUTCOME 4 
    Implement and monitor out-sourced services. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Outsourced services are identified and evaluated against the requirements of the exhibition. 

    ASSESSMENT CRITERION 2 
    The delivery of outsourced services are monitored according to agreement and organisational standards. 

    ASSESSMENT CRITERION 3 
    Basic safety and security policies of the venue are monitored according to venue guidelines. 

    ASSESSMENT CRITERION 4 
    Any risk areas are identified and reported according to venue guidelines and fire department regulations/legislation. 

    SPECIFIC OUTCOME 5 
    Conduct a pre and post event venue check. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The venue is physically checked with client prior to the exhibition according to organisational requirements. 

    ASSESSMENT CRITERION 2 
    Checklists are completed and signed by venue representative and client in required time frame and format. 

    ASSESSMENT CRITERION 3 
    The venue is physically checked with client after the exhibition according to organisational requirements. 

    ASSESSMENT CRITERION 4 
    Any faults, damage or shortages are reported to management in accordance with venue guidelines and in required time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA according to the policies and guidelines for assessment and moderation of that ETQA, at its discretion, in terms of agreements reached around assessment and moderation between various ETQAs (including professional bodies). 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Problem solving skills and techniques.
  • Venue guidelines.
  • Local fire department regulation for exhibitions. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to out-sourced services not meeting their agreements/obligations. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others when conducting pre and post venue checks. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities when preparing for the implementation of loading and freight procedures. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information when interpreting a function schedule or plan. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when explaining the range of venue services to clients. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to plan the implementation of leading and freight procedures. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related systems whereby the lack of careful preparation could result in the exhibition not meeting its objectives. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Contribute to the full personal development of each learner and the social and economic development of the society at large, by making it the underlying intention of any programme of learning to make an individual aware of the importance of effective implementation and co-ordination of an exhibition to ensure its success. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  49276   Further Education and Training Certificate (FETC): Trade Exhibitions  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.