SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Demonstrate an understanding of exhibitor contracts and payments 
SAQA US ID UNIT STANDARD TITLE
117841  Demonstrate an understanding of exhibitor contracts and payments 
ORIGINATOR
SGB Marketing 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Marketing 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this unit standard is able to explain the terms and conditions of exhibitor contracts. They are also able to publish contracts for exhibitors, confirm bookings and assist the exhibitor with payment processes and procedures.

The qualifying learner is capable of:
  • Publishing exhibitor contracts.
  • Understanding the terms and conditions of exhibitor contracts.
  • Confirming stand bookings.
  • Assisting with exhibitor payments of stand rentals. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners accessing this unit standard will have demonstrated competence in Computer Literacy, Mathematical Literacy, Communication at NQF level 3 or equivalent. 

    UNIT STANDARD RANGE 
  • An exhibitor contract is a written document between the exhibitor organiser which contains all terms and conditions or an agreement and is legally binding on both parties.
  • Methods of booking exhibition stands will include but are not limited to telephonic, verbal, e-mail and written media.
  • Identical and common clauses in contracts include, but are not limited to, those commonly used by exhibition contractors and members of exhibition bodies or associations (such as EXSA, the Exhibition Association of South Africa). 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Publish exhibitor contract. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Exhibitor contract is published in accordance with organisation and legal guidelines. 

    ASSESSMENT CRITERION 2 
    Exhibitor contract, containing terms and conditions, are circulated along with exhibition brochures and floor plans, to prospective exhibitors in required time frame. 

    ASSESSMENT CRITERION 3 
    Exhibitor contract, containing terms and conditions, are included in prospect packs at exhibition launch functions in required format. 

    SPECIFIC OUTCOME 2 
    Understand the terms and conditions of exhibitor contracts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The exhibitor contract is explained using industry specific terminology. 

    ASSESSMENT CRITERION 2 
    It is explained within organisational requirements why members of Exhibition Associations or bodies (such as EXSA) have identical clauses in their exhibitor contracts. 

    ASSESSMENT CRITERION 3 
    The exhibitor contract is signed by the exhibitor in accordance with legal and organisational guidelines. 

    SPECIFIC OUTCOME 3 
    Confirming an exhibitor contract. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The time when a signed exhibitor contract becomes legally binding on both parties is explained in terms of regulatory requirements. 

    ASSESSMENT CRITERION 2 
    A signed copy of the completed exhibitor contract, together with a confirmation letter is sent to the exhibitor in required time frame. 

    ASSESSMENT CRITERION 3 
    Methods of booking exhibition stands is explained according to organisational standards and procedures. 

    ASSESSMENT CRITERION 4 
    Completed exhibitor contract is passed to Accounts Department as per organisational requirements procedure. 

    SPECIFIC OUTCOME 4 
    Assist with exhibitor payment of stand rental. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Terms of payment are explained in accordance with organisational procedures. 

    ASSESSMENT CRITERION 2 
    Consequences of failing to obtain payment are explained with examples pertaining to both exhibitor and organiser. 

    ASSESSMENT CRITERION 3 
    Financial statements are distributed to exhibitors according to instructions and within required time frame. 

    ASSESSMENT CRITERION 4 
    Exhibitors are contacted to collect stand rentals due according to organisational standards and procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA according to the policies and guidelines for assessment and moderation of that ETQA, at its discretion, in terms of agreements reached around assessment and moderation between various ETQAs (including professional bodies). 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Organisation policies, procedures and system pertaining to exhibitor contracts.
  • An understanding of how exhibition contracts are binding on both parties.
  • Communication methods and techniques. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to non-payments from exhibitors. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others when confirming contracts with exhibitors. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities in publishing and distributing exhibitor contracts. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information when interpreting the content of a contract. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively to assign exhibitors with payment plans. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to publish exhibitor contracts. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related systems in which contracts serve the purpose of protecting all parties involved. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  49276   Further Education and Training Certificate (FETC): Trade Exhibitions  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.