SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Prepare and process documents for financial and banking processes 
SAQA US ID UNIT STANDARD TITLE
13932  Prepare and process documents for financial and banking processes 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2015-07-01  2018-06-30  SAQA 10105/14 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2019-06-30   2022-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and improved performance.

The qualifying learner is capable of:
  • Explaining the petty cash and banking procedure according to organisational requirements
  • Process petty cash and banking transactions
  • Demonstrating an understanding of petty cash handling and banking procedures
  • Monitoring petty cash transactions and banking
  • Controlling petty cash and banking 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will also have demonstrated competence in communication at NQF level 2. 

    UNIT STANDARD RANGE 
  • Petty cash terminology will include: voucher, balance brought forward, balance carried down, cash receipts (slip), re-imbursement, petty cash budget, reconciliation, shortage and overcharge (surplus and access), float, imprest system.
  • Irregularities will include all items which may or may not be bought through petty cash.
  • Banking processes include manual and internet banking.
  • Invoicing information includes name and details of customer, order numbers, dates of purchase, amounts owed, payment terms, description of sale etc.
  • Banking source documents include deposit slips, deposit books, cash books, bank reconciliation statements, credit card statements, cheques, receipts, invoices etc. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the petty cash procedures according to organisational requirements 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Petty cash procedure for issuing money is explained. 

    ASSESSMENT CRITERION 2 
    2. Restrictions and limitations are identified, listed and explained. 

    ASSESSMENT CRITERION 3 
    3. The procedure of recording petty cash transactions is explained. 

    ASSESSMENT CRITERION 4 
    4. Petty cash terminology is listed and explained. 

    ASSESSMENT CRITERION 5 
    5. The amount of the petty cash float is indicated. 

    ASSESSMENT CRITERION 6 
    6. The replenishment/imprest system is explained. 

    SPECIFIC OUTCOME 2 
    Process petty cash transactions 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Money for petty cash is issued according to organisational procedures. 

    ASSESSMENT CRITERION 2 
    2. Staff are instructed on cash-system operating procedures. 

    ASSESSMENT CRITERION 3 
    3. The cash slip and change is reconciled with the issued petty cash voucher. 

    ASSESSMENT CRITERION 4 
    4. Petty cash transactions are recorded in the prescribed format and time frame. 

    ASSESSMENT CRITERION 5 
    5. Payments are analysed and any irregularities reported and rectified. 

    ASSESSMENT CRITERION 6 
    6. Petty cash float is balanced according to organisational procedures. 

    SPECIFIC OUTCOME 3 
    Explain the baning procedures conducted within the organisational context 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The procedures to follow are described. 

    ASSESSMENT CRITERION 2 
    2. The reasons for having cash, banking, receipt and payment procedures in place are explained to relevant individuals. 

    ASSESSMENT CRITERION 3 
    3. The source documents for processing banking transactions are described. 

    ASSESSMENT CRITERION 4 
    4. Different banking processes are utilised. 

    ASSESSMENT CRITERION 5 
    5. The legal procedures pertaining to banking are explained. 

    SPECIFIC OUTCOME 4 
    Process payments 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. All relevant information is gathered for invoicing purposes. 

    ASSESSMENT CRITERION 2 
    2. Invoice is prepared according to organisational format and procedures. 

    ASSESSMENT CRITERION 3 
    3. Invoice is issued to customers. 

    ASSESSMENT CRITERION 4 
    4. Follow-up of payment is undertaken and payment is insured within terms of payment time frames. 

    SPECIFIC OUTCOME 5 
    Process banking transactions 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. All source documents are obtained to process banking transactions. 

    ASSESSMENT CRITERION 2 
    2. Source documents are reconciled and any discrepancies noted, reported and rectified. 

    ASSESSMENT CRITERION 3 
    3. Transfers, deposits and withdrawals are processed as per organisational requirements. 

    ASSESSMENT CRITERION 4 
    4. Any suspected irregularities are reported and rectified. 

    ASSESSMENT CRITERION 5 
    5. Security procedures relating to banking transactions are ensured. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Cash-system processes and procedures
  • How to identify and implement specific monitoring and control mechanisms
  • Banking processes, including internet banking and manual banking
  • Basic banking principles, including reconciling bank statements against cash book and credit card transactions
  • Legal procedures relating to banking
  • Invoicing 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems by identifying ways of controlling petty cash, banking and dealing with out-of-line situations. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others by implementing non-threatening control measures. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information which will highlight and identify non-conformance by individuals and/or teams. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively by gaining commitment to conformance to cash-system and banking requirements. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems by realising the importance of reconciling banking and petty cash transactions to the overall success of the organisation. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  67461   Further Education and Training Certificate: Event Support  Level 4  NQF Level 04  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2018-06-30  SERVICES 
    Elective  58206   National Certificate: Wholesale and Retail Operations  Level 2  NQF Level 02  Reregistered  2018-06-30  W&RSETA 
    Elective  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  57694   National Certificate: Food and Beverage Packaging Operations  Level 3  NQF Level 03  Reregistered  2018-06-30  FOODBEV 
    Elective  59386   National Certificate: Fresh Meat Processing  Level 3  NQF Level 03  Reregistered  2018-06-30  FOODBEV 
    Elective  63409   National Certificate: Wholesale and Retail Operations  Level 3  NQF Level 03  Reregistered  2018-06-30  W&RSETA 
    Elective  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49276   Further Education and Training Certificate (FETC): Trade Exhibitions  Level 4  NQF Level 04  Reregistered  2018-06-30  SERVICES 
    Elective  61450   Further Education and Training Certificate: Film and Television Production Operations  Level 4  NQF Level 04  Reregistered  2018-06-30  MICTS 
    Elective  49120   Further Education and Training Certificate: Film, Television and Video Production Operations  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2007-12-02  Was MICTS until Last Date for Achievement 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. 2Inspire skills Training 
    2. ABI: Devland, The Soft Drink Division Of SAB (Pty) Ltd 
    3. ABI: Midrand, The Soft Drink Division of SAB (Pty) Ltd 
    4. ABI: Phoenix, The Soft Drink Division Of SAB (Pty) Ltd 
    5. ABI: Pretoria, The Soft Drink Division Of SAB (Pty) Ltd 
    6. GP Retail Operations (Pty) Ltd 
    7. InnerOut Training Solutions 
    8. Intercept Consulting and Training Solutions 
    9. Martiq 1223 cc 
    10. Nela Kahle 80 cc 
    11. SAB - Chamdor 
    12. SAB - Rosslyn 
    13. Silver Solutions Training Academy 
    14. SSD Consultants 
    15. The Ed Agency 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.