SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2015-07-01  2018-06-30  SAQA 10105/14 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2019-06-30   2022-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2018-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2018-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. 3L Development 
    2. ABA Sebenzi 
    3. Access Employment Skills & Development Agency 
    4. Africa Corporate Training Institute and HR Consulting 
    5. African Development Group (PTY) LTD. 
    6. AfroXpert Performance Developement cc 
    7. All Access Holdings 
    8. Amadube Investments CC 
    9. Asiphokuhle Training and Research Institute 
    10. AVAX SA 481 CC. T/A Mandisa Development Services 
    11. Avenida (Pty) Ltd 
    12. B S Development Consultancy 
    13. Bakgobokane Trading 
    14. Bantubanye Skills 
    15. Black Thari Trading Enterprise 
    16. Boikgantsho Consulting & Events 
    17. Boni Africa Events & Development 
    18. Brainwave Projects 342 CC 
    19. Break The Chains Development Services 
    20. Brilliant Affairs 
    21. Bull's Business and Skills Training Institute 
    22. Busma Legal & Labour Services 
    23. BW Khuzwayo Consulting CC 
    24. Canton Trading 273 
    25. Continuing Education Programme 
    26. Cosmic Gold Trading 173 cc 
    27. Cre8ive Organisational Development 
    28. CTAM Training and Consulting 
    29. CTC College(PTY) LTD. 
    30. D Nonyane Developments 
    31. DDB Zazele Consulting 
    32. Dean Institute Of Learning (Pty) Ltd 
    33. Dee's Training (PTY) LTD 
    34. DialNx Consultants 
    35. DM Training Consultants 
    36. Dr. J.L.D institute For Humanities and Development Praxis 
    37. Edutraining Business College 
    38. Elective Training Institute Enterprise CC 
    39. Ethekwini Corporate and Human Resources Skills Development Unit 
    40. Excellent Minds Institute (Pty) Ltd 
    41. Execu-Prime Academy 
    42. Express Model 405 
    43. Faranang Marketing 
    44. Fololo Community Developers CC 
    45. Frugatrax Consultants 
    46. Fumani Ma-Afrika Group 
    47. Glere Skills and Consultants 
    48. Glo Leb Training & Development 
    49. Godrico Training Institute 
    50. Growth Management Consulting 
    51. HDPSA 
    52. Heavenly Button Trading CC 
    53. His Mercy Learning Academy 
    54. Hlaniki Investment Holdings 
    55. Hlombe and Associates 
    56. HS GLOBAL SKILLS BUSINESS SOLUTIONS 
    57. ICM t/a Institute for Career Management 
    58. IGKM Management Services (Pty) Ltd 
    59. Ilinge Labantu Debt Solution 
    60. Impact Emergency Technologies CC 
    61. Incapeace Trading and Project 34 
    62. Independent Development Trust 
    63. Institute for Capacity Development 
    64. INTERMASIKO CC 
    65. Isago Communications and Consulting 
    66. ITO Focus Reagile 
    67. Jezilla Projects 
    68. Jobafrik Consulting 
    69. Josmap Training Institute 
    70. Jucamo Shelf 4 CC. 
    71. Julia Ntombikayise Hope 
    72. Kamanga Skills Projects 
    73. Karabo Ya Karabo 
    74. Kawaida Collaborative Management Centre 
    75. Kgolo Institute 
    76. Kgotla Trading Enterprise 
    77. Khopin Training Institute (Pty) Ltd 
    78. Khosithi Training 
    79. Kia Chuma 
    80. Kingdom Development Consultancy 
    81. KWCRS CC. 
    82. KWEM Management Solutions 
    83. KZN Tourism Training Centre 
    84. Lagnita Skills Solutions 
    85. Letlhokoa Management Services CC 
    86. Lewerb Holdings (PTY) Ltd 
    87. Likhokele Training And Development 
    88. Lwakhula Ulwazi Consulting 
    89. Lwathotha Development Services (Pty) Ltd 
    90. M.I.C. Training and Development 
    91. MABULANES CONSULTANCY 
    92. Magebane Consulting Services 
    93. Mahayi HRD Services cc 
    94. Mahloko Training, Auditing Services and other Projects 
    95. Makaota Training Consultants 
    96. Makavila Suppliers CC. 
    97. Makgoka Development Facilitation (PTY) Ltd. 
    98. Makhophila Business Enterprise 
    99. Mantrapro (PTY) LTD. 
    100. Maqhawe College 
    101. Marang Training Solutions 
    102. Marcado Human Resources Strategies 
    103. Masemase Consultancy CC. 
    104. Mathaveiya Skills Enhancement 
    105. MGM Apparels cc 
    106. Mgwezane Training and Events Management CC. 
    107. Mission Point Trading 69 
    108. MJ Mafunisa Consulting (PTY) LTD 
    109. Mmalethabo Consulting 
    110. Mmaseala Business Academy (PTY) Ltd. 
    111. Mod-Mosh Projects and Consulting (PTY) LTD 
    112. Modilete Training 
    113. Mohlaje Solutions (Pty) Ltd 
    114. Mosako Wa Kitso 
    115. Moseki Consulting Engineering Training & Development (PTY) LTD 
    116. Motheo Skills Entity 
    117. Mpeza Training and Development Specialist 
    118. MSC Education Holdings Pty Ltd t/a MSC College 
    119. MSPD CONSULTING(PTY)LTD 
    120. MTHENGENYA & ASSOCIATES 
    121. MUTENDA SECURITY SERVICES CC 
    122. MWG Logistical Services 
    123. Ndrendre Building & General Services 
    124. NEDTEX73 
    125. NEMAH Training Academy 
    126. Nemalale Eagles Consultancy CC 
    127. Neopeo Trading & Projects 
    128. Netgrow Training Solutions 
    129. Networx for Career Development 
    130. Nhlahle Development Agency 
    131. Nkinane Trading Enterprise 
    132. Nkqubela Community Developers 
    133. NKQUBELA CONSULTING 
    134. NLKN Holdings (Pty) Ltd 
    135. NOMAKU TRADERS CC 
    136. Nqobani Training and Development 
    137. NS Global Academy 
    138. Nsuku Management Consultants 
    139. Ntsangalala Business Enterprise 
    140. Nyankwavi Investment CC. 
    141. Odieile Molele Trading 822 CC 
    142. Omithombo Management Academy 
    143. Ongamelanathi Consulting 
    144. Outeniqua Leadership Institute 
    145. Pandelani Investment Holdings (PTY) LTD. 
    146. PFIM Trading (Pty) Ltd 
    147. Philani Solutions 
    148. Poshido Training 
    149. Power Rush Trading 170 CC. 
    150. Qabuka-Vuka Development Trading 
    151. Rally Business Consulting 
    152. Rams Business Consultants Insurance & Medical Aid 
    153. Ruthekho Training Academy 
    154. S'Ncanakazane Trading 
    155. Sanchaa Connection 
    156. Senelo Trading CC 
    157. Silalele Consulting CC. 
    158. Siyakhula Trust 
    159. Sodic Training and Development 
    160. SPG Promotions and Distributions CC 
    161. SSD Consultants 
    162. Sukumamfazi Trading 
    163. Summat Training Institute 
    164. SWARANANG MANAGEMENT CONSULTING CC 
    165. T Mabuya & Associates CC 
    166. Talent Emporium Academy (PTY) Ltd 
    167. Talent Sculpture 
    168. TEE ZET Group 
    169. Thando Consulting Services 
    170. Thathe Cadre Development & Consulting 
    171. The Crimson CO CC. 
    172. The Manto Group 
    173. TIME AFTER TIME TRADING 
    174. Tirhani Training and Development 
    175. Tlaletso Consultants 
    176. Tradesman Consulting and Training Solutions 
    177. Tshamutengo General Dealers CC. 
    178. Tshedza Training Technologies (Pty) Ltd 
    179. Tshelopele Development Institution 
    180. Tshepang Consulting & Project 
    181. Tshisimani Holdings (PTY) Ltd. 
    182. Tshwane Training Institute (PTY) LTD. 
    183. TSK Projects 
    184. TTTC 
    185. Twin Peak Technologies 
    186. Ubuqhawe Consulting (Pty) Ltd 
    187. Ukhamba Quality Skills 
    188. Umsenge SDCS 
    189. University of Fort Hare 
    190. University of Venda 
    191. Vantage Training 
    192. Vicmat Consultants 
    193. Washa 2 Training & Projects 
    194. World Wide Mice 
    195. X Foundation 
    196. Ya Hina Management Consulting and projects 
    197. Zibuse At Solutions 
    198. Ziya Investment Holdings Pty Ltd 
    199. Zukilo Consultant 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.