SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2015-07-01  2018-06-30  SAQA 10105/14 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2019-06-30   2022-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2018-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2018-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Reregistered  2018-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. 3L Development 
    2. ABA Sebenzi 
    3. Access Employment Skills & Development Agency 
    4. Africa Corporate Training Institute and HR Consulting 
    5. Africa Institute For Public Administration 
    6. AfroXpert Performance Developement cc 
    7. All Access Holdings 
    8. Amabamba Recruitment 
    9. Amadube Investments CC 
    10. ARMS - Audit & Risk Management Solutions 
    11. Asiphokuhle Training and Research Institute 
    12. AVAX SA 481 CC. T/A Mandisa Development Services 
    13. Avenida (Pty) Ltd 
    14. Ayandona Manufacturing and Distribution (Pty) Ltd 
    15. B S Development Consultancy 
    16. Bantubanye Skills 
    17. Be for sunset trading and projects 266 
    18. Black Thari Trading Enterprise 
    19. Boikgantsho Consulting & Events 
    20. Boni Africa Events & Development 
    21. Brainwave Projects 342 CC 
    22. Break The Chains Development Services 
    23. Bright Day Consultancy 
    24. Brilliant Affairs 
    25. Busma Legal & Labour Services 
    26. Buyisiwe Management Services (Pty) Ltd 
    27. BW Khuzwayo Consulting CC 
    28. CAD Academy (PTY) LTD. 
    29. Canton Trading 273 
    30. CB Willemse Training 
    31. Classic Human Capital Solutions 
    32. Continuing Education Programme 
    33. Cosmic Gold Trading 173 cc 
    34. Cre8ive Organisational Development 
    35. CTAM Training and Consulting 
    36. CTC College(PTY) LTD. 
    37. DDB Zazele Consulting 
    38. Dean Institute Of Learning (Pty) Ltd 
    39. Dee's Training (PTY) LTD 
    40. DialNx Consultants 
    41. Ditirelo Skills Development Services 
    42. Dream Like a Celebrity CC. 
    43. Edutraining Business College 
    44. Elangeni Training Institute 
    45. Elective Training Institute Enterprise CC 
    46. Ethekwini Corporate and Human Resources Skills Development Unit 
    47. Excellent Minds Institute (Pty) Ltd 
    48. Execuprime Business College (Pty) Ltd 
    49. Express Model 405 
    50. Faith and Jennifer Maintanance and Construction 
    51. Fololo Community Developers CC 
    52. Frugatrax Consultants 
    53. Fumani Ma-Afrika Group 
    54. Glere Skills and Consultants 
    55. Glo Leb Training & Development 
    56. Godrico Training Institute 
    57. Goitsikitso Enterprise Trading 
    58. Gotsec Skills Training 
    59. Green Horizon Consulting (Pty) Ltd 
    60. Growth Management Consulting 
    61. Heavenly Button Trading CC 
    62. His Mercy Learning Academy 
    63. Hlaniki Investment Holdings 
    64. Hlombe and Associates 
    65. HS GLOBAL SKILLS BUSINESS SOLUTIONS 
    66. IGKM Management Services (Pty) Ltd 
    67. Ikhaya Training and Consulting 
    68. Ilinge Labantu Debt Solution 
    69. Impact Emergency Technologies CC 
    70. Indonsa Consulting and Training 
    71. Institute for Local Government and Housing 
    72. INTERMASIKO CC 
    73. IQ Skills Academy (PTY) LTD. 
    74. Isago Communications and Consulting 
    75. ITO Focus Reagile 
    76. Iziko Capacity Building CC. 
    77. Jezilla Projects 
    78. JIT Projects 
    79. JNUTO Trading and Projects 
    80. Jobafrik Consulting 
    81. Josmap Training Institute 
    82. Jucamo Shelf 4 CC. 
    83. Julia Ntombikayise Hope 
    84. KAGISHO BUSINESS CONCEPTS (Pty) LTD 
    85. Kairos Training College 
    86. Kalideen Management 
    87. Kamanga Skills Projects 
    88. Karabo Ya Karabo 
    89. Kawaida Collaborative Management Centre 
    90. Kgolo Institute 
    91. Kgotla Trading Enterprise 
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    93. Kia Chuma 
    94. Kodi Traiding Enterprise 
    95. Kokilesedi Trading 
    96. Kuyakhula Development Initiatives 
    97. KWCRS CC. 
    98. Lagnita Skills Solutions 
    99. Leap Skills Developmemt Institute (Pty) Ltd 
    100. Leronsa Trading Enterprise 
    101. Letlhokoa Management Services CC 
    102. Lewerb Holdings (PTY) Ltd 
    103. Lizwa Ntlabati Trading CC 
    104. Lunghisa Trading 72 
    105. Lwakhula Ulwazi Consulting 
    106. M.I.C. Training and Development 
    107. Mafusega Projects 
    108. Mageza Project Management 
    109. Magumzane Traiding cc 
    110. Mahayi HRD Services cc 
    111. Mahloko Training, Auditing Services and other Projects 
    112. MAHUBE TRAINING & DEVELOPMENT 
    113. Makaota Training Consultants 
    114. Makavila Suppliers CC. 
    115. Makgoka Development Facilitation (PTY) Ltd. 
    116. Makhophila Business Enterprise 
    117. Makwenzeke Grass and Cleaners CC. 
    118. Malanga Management Services 
    119. Management College of Southern Africa (MANCOSA) 
    120. Mantrapro (PTY) LTD. 
    121. Maqhawe College 
    122. Marcado Human Resources Strategies 
    123. Masemase Consultancy CC. 
    124. Matsila Holdings 
    125. Mazasa Management Consulting CC. 
    126. Mbokazi & Mkhize 
    127. MGM Apparels cc 
    128. Mgwezane Training and Events Management CC. 
    129. Mhlanga Consulting Clinical Psychologist CC. 
    130. Miczo's Enterprise 
    131. Milani Nande 
    132. Mimoisa Business Solutions CC 
    133. Minotime (PTY) LTD 
    134. Misol Projects cc 
    135. Mission Point Consulting 
    136. MJ Mafunisa Consulting (PTY) LTD 
    137. Mmalethabo Consulting 
    138. Mmaseala Business Academy (PTY) Ltd. 
    139. MML Consulting CC. 
    140. Mod-Mosh Projects and Consulting (PTY) LTD 
    141. Modilete Training 
    142. Mohlaje Solutions (Pty) Ltd 
    143. Mosako Wa Kitso 
    144. Moseki Consulting Engineering Training & Development (PTY) LTD 
    145. Motheo Skills Entity 
    146. Mpeza Training and Development Specialist 
    147. Mpumalanga Institute for Government Studies 
    148. MSC Education Holdings Pty Ltd t/a MSC College 
    149. MTHENGENYA & ASSOCIATES 
    150. Ndrendre Building & General Services 
    151. NEDTEX73 
    152. Nemalale Eagles Consultancy CC 
    153. Neopeo Trading & Projects 
    154. Networx for Career Development 
    155. NEW MINDS TRAINING INSTITUTE (PTY) LTD 
    156. Ngaphakathi Investments 
    157. Nghano Training and Development Centre 
    158. Ngidi Consulting (Pty) Ltd 
    159. Nhlahle Development Agency 
    160. NJ & L Trading Enterprise CC. 
    161. Nkqubela Community Developers 
    162. NKQUBELA CONSULTING 
    163. NLKN Holdings (Pty) Ltd 
    164. NOMAKU TRADERS CC 
    165. Nqobani Training and Development 
    166. NS Global Academy 
    167. Nsuku Management Consultants 
    168. Nyankwavi Investment CC. 
    169. Omithombo Management Academy 
    170. Outeniqua Leadership Institute 
    171. Pebetse Training and Consulting 
    172. PFIM Trading (Pty) Ltd 
    173. Phambili KZN Construction and Development 
    174. Philani Solutions 
    175. Pioneer Business Consulting 
    176. PMA Holdings (PTY ) LTD. 
    177. Poshido Training 
    178. Power Rush Trading 170 CC. 
    179. Powernexus 
    180. Qabuka-Vuka Development Trading 
    181. Quick Leap Investment 
    182. Rally Business Consulting 
    183. Rams Business Consultants Insurance & Medical Aid 
    184. Reflections Development Institute 
    185. Regent Business School (Pty) Ltd t/a Regent Business School 
    186. Riostep (Pty) Ltd 
    187. Rorisanang Developments and Projects 
    188. Ruthekho Training Academy 
    189. S'Ncanakazane Trading 
    190. Sanchaa Connection 
    191. Sasalethu Consulting and Associates 
    192. Sebobatho Project Management 
    193. Senelo Trading CC 
    194. Silalele Consulting CC. 
    195. Simtho Investments (PTY) LTD 
    196. Sisodwa Investment Enterprise 
    197. Sisonke Training and Consulting 
    198. Siyakhula Trust 
    199. SJM Squared Construction 
    200. Sodic Training and Development 
    201. Sogwa Business Enterprise 
    202. South African ABET Development Agency SAADA 
    203. SSD Consultants 
    204. STARPLEX 408 CC 
    205. Sukumamfazi Trading 
    206. Summat Training Institute 
    207. SWARANANG MANAGEMENT CONSULTING CC 
    208. Talent Centre Training 
    209. Talent Emporium Academy (PTY) Ltd 
    210. Talent Sculpture 
    211. TEE ZET Group 
    212. Thando Consulting Services 
    213. Thathe Cadre Development & Consulting 
    214. The Crimson CO CC. 
    215. The Manto Group 
    216. Thuto-Boswa Education and Training Solution 
    217. Tirhani Training and Development 
    218. Tlaletso Consultants 
    219. Tradesman Consulting and Training Solutions 
    220. Triads Management Services 
    221. Tshamutengo General Dealers CC. 
    222. Tshedza Training Technologies (Pty) Ltd 
    223. Tshelopele Development Institution 
    224. Tshepang Consulting & Project 
    225. Tshwane Training Institute (PTY) LTD. 
    226. TTTC 
    227. Twin Peak Technologies 
    228. Ubuntu-Batho-Com-Corp-Services CC 
    229. Ubuqhawe Consulting (Pty) Ltd 
    230. Ukhamba Quality Skills 
    231. Umfolozi FET College 
    232. Umqondo Consultancy 
    233. Umsenge SDCS 
    234. Unctionized Business Enterprise 
    235. University of Fort Hare 
    236. University of Venda 
    237. Vantage Training 
    238. Vicmat Consultants 
    239. Vista Chem Consulting 
    240. Vukauzakhe Traiding Enterprise 
    241. Washa 2 Training & Projects 
    242. World Wide Mice 
    243. X Foundation 
    244. Ya Hina Management Consulting and projects 
    245. Ziya Investment Holdings Pty Ltd 
    246. ZMG CONSULTING 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.