SAQA

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SOUTH AFRICAN QUALIFICATIONS AUTHORITY

REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE:

Conduct a structured meeting

SAQA US ID	UNIT STANDARD TITLE
242816	Conduct a structured meeting
ORIGINATOR
SGB Generic Management
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-
FIELD			SUBFIELD
Field 03 - Business, Commerce and Management Studies			Generic Management
ABET BAND	UNIT STANDARD TYPE	PRE-2009 NQF LEVEL	NQF LEVEL	CREDITS
Undefined	Regular-Fundamental	Level 4	NQF Level 04	5
REGISTRATION STATUS		REGISTRATION START DATE	REGISTRATION END DATE	SAQA DECISION NUMBER
Passed the End Date - Status was "Reregistered"		2018-07-01	2023-06-30	SAQA 06120/18
LAST DATE FOR ENROLMENT		LAST DATE FOR ACHIEVEMENT
2026-06-30		2029-06-30

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard replaces:

US ID	Unit Standard Title	Pre-2009 NQF Level	NQF Level	Credits	Replacement Status
13914	Conduct a formal meeting	Level 3	NQF Level 03	3
243951	Plan and conduct a meeting	Level 4	NQF Level 04	4

PURPOSE OF THE UNIT STANDARD

This unit standard introduces the junior manager to the preparation and procedures required in conducting a structured meeting to ensure that objectives are achieved.

This unit standard is intended for junior managers of organisations.

The qualifying learner is capable of:

Preparing for a meeting.

Conducting a meeting.

Dealing with differing views in a meeting.

Distributing records of a meeting.

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING

Learners should be competent in Communication and Mathematical Literacy at NQF Level 3.

UNIT STANDARD RANGE

'Documentation' includes, but is not limited to, notice of meeting, agenda, records of previous meeting and any other supporting information to support decision making and problem solving.

Physical arrangements for meetings include, but are not limited to, printing, venue, refreshments and equipment needed.

'Area of responsibility' includes, but is not limited to, cost centre, section, department or team.

'Junior managers' include, but are not limited to, team leaders, supervisors, foremen and section heads.

'Standard Operating Procedures' (SOPs) may comprise formal written documents or accepted practices in the organisation.

'Organisation' includes but is not limited to, workplace, work context, work unit, company, department or section.

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1

Prepare for a meeting.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

Physical arrangements and attendees required for a meeting are identified and a checklist is prepared and actioned in terms of Standard Operating Procedures.

ASSESSMENT CRITERION 2

The purpose of an agenda, the expected outcomes of the meeting, the process of placing items on the agenda and the roles of participants are explained in terms of Standard Operating Procedures.

ASSESSMENT CRITERION 3

The purpose of recording a meeting is explained according to Standard Operating Procedures.

ASSESSMENT CRITERION 4

Documents required for a meeting are checked for accuracy and completeness and distributed, according to Standard Operating Procedures.

ASSESSMENT CRITERION 5

Minutes of the previous meeting are checked for accuracy and completeness.

SPECIFIC OUTCOME 2

Conduct a meeting.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

A meeting is conducted according to a preplanned agenda, and/or Standard Operating Procedures.

ASSESSMENT CRITERION 2

Opportunities are created to allow effective participation by people attending the meeting.

ASSESSMENT CRITERION 3

Discussions are summarised and recorded to indicate proposed action, completion date and person responsible.

SPECIFIC OUTCOME 3

Demonstrate techniques to deal with differing views during a meeting.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

Identify techniques to overcome potential lack of progress due to differing opinions during the meeting according to recognised theory and practice.

ASSESSMENT CRITERION 2

A technique is used to create progress in a meeting according to recognised theory and practice.

ASSESSMENT CRITERION RANGE

Techniques include, but are not limited to, summarising, redirecting, paraphrasing, rephrasing, gate keeping and repeating.

SPECIFIC OUTCOME 4

Distribute records for a meeting.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1

Records are compiled in such a way to enable the decisions of a meeting to be implemented.

ASSESSMENT CRITERION 2

Records are checked to ensure that they are an accurate reflection, prior to distribution.

ASSESSMENT CRITERION 3

The meeting is reviewed and suggestions for improvement are made to enhance the effectiveness of future meetings.

UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS

This Unit Standard will be assessed by an assessor and moderated by a moderator, registered with the relevant accredited ETQA responsible for the quality assurance of this Unit Standard.

Any institution offering learning that will enable achievement of this Unit Standard must be accredited as a provider through the appropriate quality assuring ETQA, or Learning Programme approval with an ETQA that has a Memorandum of Understanding with the quality assuring ETQA.

Verification (external moderation) of assessment and moderation by the provider, will be conducted by the relevant quality assuring ETQA according to the moderation guidelines in the relevant Qualification and the agreed ETQA policy and procedures.

An individual wishing to be assessed through RPL against this Unit Standard, may apply to an assessment agency or provider institution accredited by the relevant quality assuring ETQA, or by an ETQA that has a formal agreement/accreditation with the relevant quality assuring ETQA.

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE

N/A

UNIT STANDARD DEVELOPMENTAL OUTCOME

N/A

UNIT STANDARD LINKAGES

N/A

Critical Cross-field Outcomes (CCFO):

UNIT STANDARD CCFO ORGANISING

Learners are able to collect, organise and evaluate information when preparing for a meeting.

UNIT STANDARD CCFO COLLECTING

The learner is able to collect, organise and critically evaluate information by ensuring that the required documentation is collated for a meeting.

UNIT STANDARD CCFO COMMUNICATING

Learners are able to communicate effectively and responsibly while conducting a meeting.

UNIT STANDARD CCFO DEMONSTRATING

Learners are able to demonstrate an understanding of the world as a set of related systems recognising how to deal with differing viewpoints while conducting a meeting.

UNIT STANDARD ASSESSOR CRITERIA

N/A

REREGISTRATION HISTORY

As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015.

UNIT STANDARD NOTES

This unit standard replaces unit standard 13914, which is "Conduct a formal meeting", level 3, 3 credits.
This unit standard replaces unit standard 243951, Plan and conduct a meeting, Level 4, 4 credits.

QUALIFICATIONS UTILISING THIS UNIT STANDARD:

	ID	QUALIFICATION TITLE	PRE-2009 NQF LEVEL	NQF LEVEL	STATUS	END DATE	PRIMARY OR DELEGATED QA FUNCTIONARY
Core	59098	Further Education and Training Certificate: Gaming Supervision	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	CATHSSETA
Core	57712	Further Education and Training Certificate: Generic Management	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	As per Learning Programmes recorded against this Qual
Core	65989	Further Education and Training Certificate: Human Settlements Development	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	CETA
Core	58337	Further Education and Training Certificate: Trade Union Practice	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	ETDP SETA
Core	65529	Further Education and Training Certificate: Transport Operations	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	TETA
Core	80046	National Certificate: Tactical Road Traffic Operations	Level 5	NQF Level 05	Passed the End Date - Status was "Reregistered"	2023-06-30	SAS SETA
Elective	66449	National Certificate: Foundry Operations	Level 3	NQF Level 03	Passed the End Date - Status was "Reregistered"	2013-11-07	MERSETA
Elective	58719	National Certificate: Metals Processing	Level 3	NQF Level 03	Passed the End Date - Status was "Reregistered"	2023-06-30	MERSETA
Elective	63409	National Certificate: Wholesale and Retail Operations	Level 3	NQF Level 03	Passed the End Date - Status was "Reregistered"	2023-06-30	W&RSETA
Elective	71949	Further Education and Training Certificate: Automotive Components: Manufacturing and Assembly	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	MERSETA
Elective	78883	Further Education and Training Certificate: Autotronics	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	MERSETA
Elective	58761	Further Education and Training Certificate: Early Childhood Development	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	ETDP SETA
Elective	65589	Further Education and Training Certificate: High Speed Inter-City Commuter Railway Operations	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	TETA
Elective	79687	Further Education and Training Certificate: Metal and Engineering Manufacturing Processes	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	MERSETA
Elective	64209	Further Education and Training Certificate: Metals Production	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	As per Learning Programmes recorded against this Qual
Elective	77963	Further Education and Training Certificate: Mining/Exploration Geology	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	MQA
Elective	58779	Further Education and Training Certificate: Production Technology	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	MERSETA
Elective	57713	Further Education and Training Certificate: Specialist Security Practices	Level 4	NQF Level 04	Passed the End Date - Status was "Reregistered"	2023-06-30	SAS SETA
Elective	66190	National Certificate: Adventure Based Learning	Level 5	Level TBA: Pre-2009 was L5	Passed the End Date - Status was "Reregistered"	2023-06-30	CATHSSETA
Elective	58473	National Diploma: Freight Handling Logistics	Level 5	NQF Level 05	Passed the End Date - Status was "Reregistered"	2023-06-30	TETA

PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD:

This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.