SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Conduct a structured meeting 
SAQA US ID UNIT STANDARD TITLE
242816  Conduct a structured meeting 
ORIGINATOR
SGB Generic Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Generic Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04  5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
13914  Conduct a formal meeting  Level 3  NQF Level 03  3   
243951  Plan and conduct a meeting  Level 4  NQF Level 04  4   

PURPOSE OF THE UNIT STANDARD 
This unit standard introduces the junior manager to the preparation and procedures required in conducting a structured meeting to ensure that objectives are achieved.

This unit standard is intended for junior managers of organisations.

The qualifying learner is capable of:
  • Preparing for a meeting.
  • Conducting a meeting.
  • Dealing with differing views in a meeting.
  • Distributing records of a meeting. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners should be competent in Communication and Mathematical Literacy at NQF Level 3. 

    UNIT STANDARD RANGE 
  • 'Documentation' includes, but is not limited to, notice of meeting, agenda, records of previous meeting and any other supporting information to support decision making and problem solving.
  • Physical arrangements for meetings include, but are not limited to, printing, venue, refreshments and equipment needed.
  • 'Area of responsibility' includes, but is not limited to, cost centre, section, department or team.
  • 'Junior managers' include, but are not limited to, team leaders, supervisors, foremen and section heads.
  • 'Standard Operating Procedures' (SOPs) may comprise formal written documents or accepted practices in the organisation.
  • 'Organisation' includes but is not limited to, workplace, work context, work unit, company, department or section. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Prepare for a meeting. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Physical arrangements and attendees required for a meeting are identified and a checklist is prepared and actioned in terms of Standard Operating Procedures. 

    ASSESSMENT CRITERION 2 
    The purpose of an agenda, the expected outcomes of the meeting, the process of placing items on the agenda and the roles of participants are explained in terms of Standard Operating Procedures. 

    ASSESSMENT CRITERION 3 
    The purpose of recording a meeting is explained according to Standard Operating Procedures. 

    ASSESSMENT CRITERION 4 
    Documents required for a meeting are checked for accuracy and completeness and distributed, according to Standard Operating Procedures. 

    ASSESSMENT CRITERION 5 
    Minutes of the previous meeting are checked for accuracy and completeness. 

    SPECIFIC OUTCOME 2 
    Conduct a meeting. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    A meeting is conducted according to a preplanned agenda, and/or Standard Operating Procedures. 

    ASSESSMENT CRITERION 2 
    Opportunities are created to allow effective participation by people attending the meeting. 

    ASSESSMENT CRITERION 3 
    Discussions are summarised and recorded to indicate proposed action, completion date and person responsible. 

    SPECIFIC OUTCOME 3 
    Demonstrate techniques to deal with differing views during a meeting. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Identify techniques to overcome potential lack of progress due to differing opinions during the meeting according to recognised theory and practice. 

    ASSESSMENT CRITERION 2 
    A technique is used to create progress in a meeting according to recognised theory and practice. 
    ASSESSMENT CRITERION RANGE 
    Techniques include, but are not limited to, summarising, redirecting, paraphrasing, rephrasing, gate keeping and repeating.
     

    SPECIFIC OUTCOME 4 
    Distribute records for a meeting. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Records are compiled in such a way to enable the decisions of a meeting to be implemented. 

    ASSESSMENT CRITERION 2 
    Records are checked to ensure that they are an accurate reflection, prior to distribution. 

    ASSESSMENT CRITERION 3 
    The meeting is reviewed and suggestions for improvement are made to enhance the effectiveness of future meetings. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • This Unit Standard will be assessed by an assessor and moderated by a moderator, registered with the relevant accredited ETQA responsible for the quality assurance of this Unit Standard.
  • Any institution offering learning that will enable achievement of this Unit Standard must be accredited as a provider through the appropriate quality assuring ETQA, or Learning Programme approval with an ETQA that has a Memorandum of Understanding with the quality assuring ETQA.
  • Verification (external moderation) of assessment and moderation by the provider, will be conducted by the relevant quality assuring ETQA according to the moderation guidelines in the relevant Qualification and the agreed ETQA policy and procedures.
  • An individual wishing to be assessed through RPL against this Unit Standard, may apply to an assessment agency or provider institution accredited by the relevant quality assuring ETQA, or by an ETQA that has a formal agreement/accreditation with the relevant quality assuring ETQA. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    N/A 

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO ORGANISING 
    Learners are able to collect, organise and evaluate information when preparing for a meeting. 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collect, organise and critically evaluate information by ensuring that the required documentation is collated for a meeting. 

    UNIT STANDARD CCFO COMMUNICATING 
    Learners are able to communicate effectively and responsibly while conducting a meeting. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Learners are able to demonstrate an understanding of the world as a set of related systems recognising how to deal with differing viewpoints while conducting a meeting. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 13914, which is "Conduct a formal meeting", level 3, 3 credits.
    This unit standard replaces unit standard 243951, Plan and conduct a meeting, Level 4, 4 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  59098   Further Education and Training Certificate: Gaming Supervision  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CATHSSETA 
    Core  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Core  65989   Further Education and Training Certificate: Human Settlements Development  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CETA 
    Core  58337   Further Education and Training Certificate: Trade Union Practice  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  ETDP SETA 
    Core  65529   Further Education and Training Certificate: Transport Operations  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  TETA 
    Core  80046   National Certificate: Tactical Road Traffic Operations  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SAS SETA 
    Elective  66449   National Certificate: Foundry Operations  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2013-11-07  MERSETA 
    Elective  58719   National Certificate: Metals Processing  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Elective  63409   National Certificate: Wholesale and Retail Operations  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  W&RSETA 
    Elective  71949   Further Education and Training Certificate: Automotive Components: Manufacturing and Assembly  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Elective  78883   Further Education and Training Certificate: Autotronics  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Elective  58761   Further Education and Training Certificate: Early Childhood Development  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  ETDP SETA 
    Elective  65589   Further Education and Training Certificate: High Speed Inter-City Commuter Railway Operations  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  TETA 
    Elective  79687   Further Education and Training Certificate: Metal and Engineering Manufacturing Processes  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Elective  64209   Further Education and Training Certificate: Metals Production  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  77963   Further Education and Training Certificate: Mining/Exploration Geology  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MQA 
    Elective  58779   Further Education and Training Certificate: Production Technology  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Elective  57713   Further Education and Training Certificate: Specialist Security Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SAS SETA 
    Elective  66190   National Certificate: Adventure Based Learning  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CATHSSETA 
    Elective  58473   National Diploma: Freight Handling Logistics  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
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    8. AL Development Services cc 
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    13. Arden School of Management 
    14. Asakhe Education Network 
    15. Ashley Kriel Skills Development Centre 
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    17. Aubrey Nyiko Business Enterprise cc 
    18. Avax Training Development 
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    73. Faranang Business and Training Solutions PTY LTD 
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    89. Golang Kulani ELC 
    90. Grassroots Adult Education and Training Trust 
    91. Gravitazz Consulting 
    92. Greater Soweto Association for Early Childhood Development 
    93. Growth Management Consulting 
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    96. Health Science Academy 
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    102. Inkwenkwezi Private College Skills Development cc 
    103. Innovative Shared Services 
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    107. Isibani Skills Academy 
    108. Isibani Soluntu 
    109. Isibuko Group Pty Ltd 
    110. Ito Focus Reagile 
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    112. Jacanas Trading 
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    114. Jobafrik Consulting 
    115. K Boneng Consulting Services 
    116. Kalideen Investment T/A Kalvest 
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    118. Katiso kuno Consulting 
    119. Keletsong Community Training Resource Centre 
    120. KELRU 
    121. Kez Enterprises and Consulting Pty Ltd 
    122. Kgakishe Trading And Projects (Pty) Ltd 
    123. Kgotla Trading Enterprise 
    124. Khanimamba Training And Resource Centre 
    125. Khanya Information and Development Consulting 
    126. Khululeka Community Education Centre 
    127. KITSO TRAINING AND DEVELOPMENT 
    128. Klein Karoo Resource Centre 
    129. Kn Business Solutions 
    130. Kokano Pty Ltd 
    131. Kuyakhula Development Initiatives 
    132. Kwazulu Natal Experimental College 
    133. Learning Exchange Pty (Ltd) 
    134. Lehlabile Emergency Institute 
    135. Leratham Supply Distribution and Enterprise 
    136. Leronsa Trading Enterprise 
    137. Lesedi Educare Association 
    138. Lesias Educational Services 
    139. Letlhokoa Management Services Cc 
    140. Little Elephant Training Centre For Early Educationt a LETCEE 
    141. LITTLE LEADERS GROUP PTY LTD 
    142. Loago Institute Pty Ltd 
    143. Lumiere Holdings 
    144. Lynne Hobbs cc 
    145. M.I.C. Training And Development 
    146. Mabuya Amahle Trading 
    147. Majahd Educational Services Multi Purpose Primary Co operative Limited 
    148. Makaota Training Consultants 
    149. Makwedeng Training 
    150. Mamuhle Academy 
    151. Marematlou Training Institute 
    152. Mashmp Holdings 
    153. Masikhule Early Childhood Development Centre NPC 
    154. MASM Trading Enterprise (Pty) Ltd 
    155. Masmab 
    156. MASS COMUTER TRAINING AND PRINTERS 
    157. Maths Centre Incorporating Sciences 
    158. MENTORNET PTY LTD 
    159. Metheho Leadership Academy Pty Ltd 
    160. MIDLANDS COMMUNITY COLLEGE 
    161. Mimosa Business Consultants 
    162. Mintirho Development Services 
    163. Mml Consulting Cc. 
    164. Mod-Mosh Projects And Consulting (Pty) Ltd 
    165. Monepe Holdings Pty Ltd 
    166. Mortarboard Training Solutions 
    167. Moseki Consulting Engineering Training & Development (Pty) Ltd 
    168. Motheo Training Institute Trust 
    169. MTHENGENYA & ASSOCIATES 
    170. Natal Early Learning Resource Unit NPC 
    171. Nemalale Eagles Consultancy Cc 
    172. Netgrow Training Solutions 
    173. Networx for Career Development 
    174. New Beginnings Training and Development Organisation 
    175. Next Step Academy Pty Ltd 
    176. Noni Community Development 
    177. Northlink College 
    178. Ntataise 
    179. Ntataise Lowveld Trust 
    180. Ntsangalala Business Enterprise 
    181. Orchards Graduate School Pty Ltd 
    182. ORT SA Cape Trust 
    183. Osolwazi Further Education And Training 
    184. Petra Institute of Development 
    185. Petra institute of Development PTY Ltd 
    186. PHALANE SAFETY CONSULTANT AND TRAINING PROVIDERS PTY LTD 
    187. Pioneer Business Consulting 
    188. PMA Holding Pty Ltd 
    189. PND Academy of Learning cc 
    190. PNJ TRAINING ACADEMY NPC 
    191. POPUP Upliftment 
    192. Port Elizabeth TVET College 
    193. Prestige Leaders Consulting (Pty) Ltd 
    194. Primeserv Corporate Solutions (Pty) Ltd 
    195. Pro Ed Training 
    196. Progressive School Of Business And Engineering (Pty) 
    197. Progressive Training Centre Pty Ltd 
    198. Provincial Public Service Training Academy Province of Kwazulu Natal 
    199. Ptdev (Pty) Ltd 
    200. Qabuka-Vuka Development Trading 
    201. Qeda Higher Training Institute 
    202. Rampadise Education Training Development Centre 
    203. Ratomac Trading Consultants (Pty) Ltd 
    204. RCH Investments (Pty) Ltd 
    205. Realeboga Bakubung Training and Development Agency 
    206. Realeboga Development Services 
    207. Regen Institute of Leadership and Management Education 
    208. REGIONAL EDUCARE COUNCIL 
    209. Reyapele Human and Organisational Development 
    210. Rhuboni 
    211. Right 4 u College PTY Ltd 
    212. Royalty Edu Home Pty Ltd 
    213. Rthu Energy And Logistics (Pty) Ltd 
    214. SA Maritime School and Transport College 
    215. Safe and Sound Learning Association 
    216. Sebenzisanane Human Capital 
    217. Semase Institute Community Training and Development Pty Ltd 
    218. Senelo Trading Cc 
    219. Sherq Global Pty Ltd 
    220. Shiloh Training Pty Ltd 
    221. Siragelaphambili Abet Skills Development 
    222. Sisazi Consulting 
    223. Siyahluma Education Institute PTY Ltd 
    224. SIYATHELA EARLY LEARNING ASSOCIATION 
    225. Siyathuthuka Nursery School 
    226. Siza Nesu Training And Consultants 
    227. SK Empire Consultancy 
    228. South African Congress For Early Childhood Development 
    229. South African Corporate Training Association 
    230. South West Gauteng TVET College 
    231. Spectrium 
    232. Step Ahead Academy (Pty) Ltd 
    233. Summat Training Institute 
    234. Sunshine Community Outreach Ministry of Youth With A Mission 
    235. Swaranang Management Consulting Cc 
    236. T Mabuya Associates Pty Ltd 
    237. Tasc Business Consulting And Training 
    238. Teachers Learning Centre Pty Ltd 
    239. TECHNOFIELD 
    240. Tekollo Trading Pty Ltd 
    241. Tembe Service Providers 
    242. The Iscariota Group Pty Ltd 
    243. The Matthew Goniwe School of Leadership and Governance 
    244. THE SKILLS EXTENSION TRAINING COMPANY 
    245. Thinking Mind Trading 
    246. Thobologo Training And Education Group 
    247. Thubelihle Graduate Institute 
    248. Thukakgaladi Integrated Development Project 
    249. THUSANANG TRUST 
    250. Thuto Botshabelo Training and Projects Pty Ltd 
    251. Thuto Lere Community Empowerment Programme 
    252. Tlhalefang Holdings 
    253. Training Consultant and SD College 
    254. Transafric Consulting Pty Ltd 
    255. TREE 
    256. Tsebong Training Centre 
    257. Tshepang Educare Trust 
    258. Tshepo Hope Consulting 
    259. Tshwane Training Institute (Pty) Ltd. 
    260. Tumpu Trading And Projects 
    261. Twilight Lehlabile Construction Pty Ltd 
    262. Ubuntu Care and Development 
    263. UMO LEARNING SUPPORT SYSTEM 
    264. Unathi Training 
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    266. University Of Business Excellence(Pty)Ltd 
    267. University Of Intellectual Excellence (Pty)Ltd 
    268. Varsity Institute of Science &Technology 
    269. Vhutshilo Health And Training Organisation 
    270. Vicmat Consultants 
    271. Vumilia Africa Group 
    272. Vuselela TVET College 
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    274. WESTERN COLLEGE FOR FURTHER EDUCATION AND TRAINING 
    275. Work Skills Resources cc 
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    277. World Wide Education Providers Pty Ltd 
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    279. Yellow Media Learning Institute Pty Ltd 
    280. Yes We Can Consulting Pty Ltd 
    281. Zamokuhle Our Little People 
    282. Zealot Business College 
    283. Zisize Educational Trust 
    284. Zwavhudi Business School (Pty) Ltd 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.