SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Control and order stock 
SAQA US ID UNIT STANDARD TITLE
246750  Control and order stock 
ORIGINATOR
SGB Hospitality, Gaming & Leisure 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Hospitality, Tourism, Travel, Gaming and Leisure 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The purpose of this unit standard is to enable stock not for re-sale to be monitored and controlled and for order procedures to be implemented. The individual should develop competent usage of the appropriate policy and procedure and skills relevant to stock control. The sub-field should develop an ability to improve equipment availability, within acceptable cost levels, by maintaining optimum stock ranges and levels, with minimum wastage and loss. For this unit standard the term "stock" relates to spares, parts and other items used to ensure smooth and uninterrupted running of operations.

On achievement of this unit standard the learner will understand and be able to:
  • Maintain optimum stock range and levels.
  • Implement ordering procedures.
  • Monitor stock storage and movement.
  • Make appropriate use of documentation.

    On completion of this unit standard the learner should be ready to develop learning in further processes related to ensuring smooth and uninterrupted running of operations. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners are competent in:
  • Mathematical Literacy at NQF Level 3 or equivalent.
  • Communication at NQF Level 3 or equivalent. 

  • UNIT STANDARD RANGE 
    The typical scope and context of this unit standard is the implementing of policy and procedure related to maintaining stock not for re-sale, relevant to any South African workplace. For this unit standard the term "stock" relates to spares, parts and other items used to ensure smooth and uninterrupted running of operations. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Maintain optimum stock range and levels. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Stock range and levels are monitored to ensure the optimum stock is maintained in accordance with planned and expected use/sale. 

    ASSESSMENT CRITERION 2 
    Stock counts are conducted at appropriate time intervals to ensure that records correctly reflect actual stock held. 

    ASSESSMENT CRITERION 3 
    Policy and procedure are adhered to when maintaining stock range and levels. 

    SPECIFIC OUTCOME 2 
    Implement ordering procedures. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Range and quantity of items to be ordered are identified and calculated in order to meet optimum stock and rotation requirements. 

    ASSESSMENT CRITERION 2 
    Suppliers are reviewed to ensure cost and quality, as well as policy, issues are considered when placing an order. 

    ASSESSMENT CRITERION 3 
    Suppliers and products are selected and an order is correctly placed and recorded with due regard to financial and administrative requirements. 
    ASSESSMENT CRITERION RANGE 
    Items ordered, quantity, quality, cost, timing, special conditions etc.
     

    ASSESSMENT CRITERION 4 
    Orders placed are monitored to ensure that items are received in accordance with order. 
    ASSESSMENT CRITERION RANGE 
    Selection, quantity, quality, cost and timing arrangements, and any other special conditions, etc.
     

    SPECIFIC OUTCOME 3 
    Monitor stock storage and movement. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Stock items are packed and stored in appropriate conditions and manner, according to organisational policy. 

    ASSESSMENT CRITERION 2 
    Stock movement is appropriately monitored to ensure optimum levels are maintained with appropriate action being taken where necessary. 
    ASSESSMENT CRITERION RANGE 
    Cancel over-orders or back-orders, order more, change order, etc.
     

    ASSESSMENT CRITERION 3 
    Stock wastage and losses are minimised through proper use of control mechanisms. 

    ASSESSMENT CRITERION 4 
    Security is implemented in a manner appropriate to the situation, stock range, stock volume and value as well as an informed evaluation of security requirements. 

    SPECIFIC OUTCOME 4 
    Make appropriate use of documentation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Documents to control the flow of stock items are identified, utilised, managed and correctly stored/filed. 

    ASSESSMENT CRITERION 2 
    Reports and records are easily and efficiently compiled at appropriate times and in a format suitable to their intended usage. 

    ASSESSMENT CRITERION 3 
    Policy and procedure are correctly followed in terms of company procedure to fulfil administrative and financial requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed against this unit standard, including through the Recognition of Prior Learning (RPL), may apply to an assessment agency, assessor or provider institution accredited by the relevant Education and Training Quality Assurance body (ETQA), or one with an appropriate memorandum of understanding (MOU) with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard, or assessing this unit standard, must be accredited as a provider with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA, or one with an appropriate MOU with the relevant ETQA. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The knowledge, skill and understanding which should be embedded in the process to enable the learner to become competent in all of the Specific Outcomes, based on the appropriate Assessment Criteria, for this unit standard, includes:
  • Stock count and reconciliation.
  • Optimum stock range and levels.
  • Usage of criteria to evaluate suppliers and products.
  • Methods of meeting packing and storage requirements.
  • Security measures to minimise stock wastage and losses.
  • Appropriate documents, reports and records which can be used to control stock.
  • Policy and procedure for stock control, including financial and administrative concerns. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Problem solving is developed by dealing with discrepancies in stock levels, differences between orders and deliveries and responding to situations where there are problems with quality of goods on delivery or in storage. 

    UNIT STANDARD CCFO WORKING 
    Working in a team is emphasised in order to ensure that stock levels are sufficient for the requirements of a particular team or section and in liaising with various departments to determine stock requirements. 

    UNIT STANDARD CCFO COLLECTING 
    Collecting, organising and analysing information is dealt with while conducting a stock take in order to determine stock levels. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communication skills are developed in ordering stock from suppliers and explaining to others about storage, systems, completing stock records, requisitions and orders. 

    UNIT STANDARD CCFO SCIENCE 
    Use of technology is improved when utilising computerised stock control systems. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  59098   Further Education and Training Certificate: Gaming Supervision  Level 4  NQF Level 04  Reregistered  2023-06-30  CATHSSETA 
    Elective  74149   National Certificate: Supply Chain Management  Level 5  NQF Level 05  Reregistered  2023-06-30  TETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Academics Dynamics (Pty) Ltd 
    2. Aldabri 106 Institute for Quality Pty Ltd 
    3. BPL Academy 
    4. Brilliant Skills Development & Training Solutions 
    5. College for Business and Maritime Studies 
    6. College of Production Technology 
    7. COMMERCE EDGE SOUTH AFRICA PTY LTD 
    8. Global Maritime Legal Solutions Pty Ltd 
    9. KVR TRAINING AND BUSINESS SOLUTIONS PTY LTD 
    10. Metro Minds 
    11. Phephani Learnerships cc 
    12. Pro-Active Assessment and RPL College (Pty) Ltd 
    13. School of Shipping 
    14. Skills Development Specialists 
    15. UKWAKHILE TRAINING 
    16. Y2K College 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.