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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Apply basic invoicing and accounting principles 
SAQA US ID UNIT STANDARD TITLE
252435  Apply basic invoicing and accounting principles 
ORIGINATOR
SGB Transport and Logistics Operations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Transport, Operations and Logistics 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2015-07-01  2018-06-30  SAQA 10105/14 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2019-06-30   2022-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
11241  Perform Basic Business Calculations  Level 3  NQF Level 03  Complete 

PURPOSE OF THE UNIT STANDARD 
The person credited with this Unit Standard will be able to perform routine financial transactions and calculations and need to apply the processes and procedures necessary to initiate the recording of disbursements and revenues, and to understand the financial implications to the organisation of each element in the transaction.

The qualifying learner is capable of:
  • Explaining items of expenditure and revenue.
  • Explaining fixed and variable costs.
  • Performing invoicing operations and post amounts to the appropriate accounts.
  • Reconciling and identifying individual transactions with statements of accounts.
  • Identifying and disbursing the items on behalf of the organisation to be recovered in the invoicing process. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will be assumed competent in:
  • Communication at NQF Level 2 or equivalent.
  • Mathematical Literacy at NQF Level 2 or equivalent. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain items of expenditure and revenue. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    A definition of expenditure is provided in the context of freight forwarding and customs clearing. 

    ASSESSMENT CRITERION 2 
    A definition of revenue is provided in the context of freight forwarding and customs clearing. 

    ASSESSMENT CRITERION 3 
    The difference between expenditure and revenue are explained as they apply to freight forwarding. 

    SPECIFIC OUTCOME 2 
    Explain fixed and variable costs. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Fixed cost is defined with examples. 

    ASSESSMENT CRITERION 2 
    Variable cost is defined with examples. 

    ASSESSMENT CRITERION 3 
    Three examples are provided where fixed costs could happen. 

    ASSESSMENT CRITERION 4 
    Examples are provided where variable costs could be confused as fixed costs. 
    ASSESSMENT CRITERION RANGE 
    Three examples must be given.
     

    ASSESSMENT CRITERION 5 
    The consequences of a variable cost being confused as a fixed cost is explained with examples. 

    SPECIFIC OUTCOME 3 
    Perform invoicing operations and post amounts to the appropriate accounts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An invoice is prepared which has items of expenditure and items revenue for a sea freight shipment for a full container load and import which has paid customs duty, duty schedule, and the ocean freight is on a collect basis. 

    ASSESSMENT CRITERION 2 
    An invoice is prepared for an air freight export shipment which has items of expenditure and items of revenue where the master airway bill is collected, insurance must be invoiced as well as cartage collection charges. 

    ASSESSMENT CRITERION 3 
    The expenditure items must be posted to the appropriate accounts for both the seafreight and airfreight invoices. 

    ASSESSMENT CRITERION 4 
    A record is made up of the over-recoveries of the items of expenditure which must later be taken to profit. 

    SPECIFIC OUTCOME 4 
    Reconcile and identify individual transactions with statements of accounts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Ocean freight or air freight is identified as items of the organisations invoices. 

    ASSESSMENT CRITERION 2 
    Cartage is identified as an item of the company's invoices and statements from the transporter taking into account all over-and-under recoveries. 

    ASSESSMENT CRITERION 3 
    All landside and surface charges are identified including port authority charges, airline charges, depot charges and carrier's handling. 

    ASSESSMENT CRITERION 4 
    All customs and charges are identified and reconciled with bills of entries, statements and deferment accounts. 

    ASSESSMENT CRITERION 5 
    Other disbursements charges are identified and reconciled with invoices from those parties taking into account all over-and-under recoveries. 
    ASSESSMENT CRITERION RANGE 
    Other disbursements may include but is not limited to other agents', storage charges, packing, fumigation, inspection, insurance.
     

    ASSESSMENT CRITERION 6 
    Supplementary charges from outside parties are identified and reconciled to the organisations invoice taking into account all over-and-under recoveries. 

    ASSESSMENT CRITERION 7 
    Supplementary invoices are disbursed by the organisation and account for all disbursement items which have been invoiced. 

    ASSESSMENT CRITERION 8 
    Reconciliation is made between the invoices and statement of accounts. 

    SPECIFIC OUTCOME 5 
    Identify and disburse the items on behalf of the organisation to be recovered in the invoicing process. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Cartage charges as disbursed by the organisation, are identified and posted to the cartage disbursement account. 

    ASSESSMENT CRITERION 2 
    Storage charges as disbursed by the organisation are identified and posted to the storage disbursement account. 

    ASSESSMENT CRITERION 3 
    All special charges such as extra attendance are disbursed by the organisation are identified and posted to the disbursement accounts. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Concepts of disbursements and revenue.
  • Principles of fixed and variable costs.
  • Processes and procedures involved in invoicing.
  • Processes and procedures involved in reconciliations.
  • An appreciation of the consequences of under recovery and disbursements. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to the invoicing and accounting practices. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others to ensure that all figures are obtained and reconciled to meet the organisations needs. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities in such a way as to have an alternative plan available should problems arise in the reconciliation and invoicing process. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information pertaining to the information required for invoicing and reconciling of accounts. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to process all the data. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems whereby poor reconciliation practices provide inaccurate financial information. 

    UNIT STANDARD CCFO CONTRIBUTING 
    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make an individual aware of the importance of:
  • Participating as responsible citizens in the life of local, national and global communities in the process of invoicing and reconciling accounts. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 11241, which is "Perform basic business calculations", NQF Level 3, 6 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  59365   National Certificate: Freight Forwarding and Customs Compliance  Level 3  NQF Level 03  Reregistered  2018-06-30  TETA 
    Elective  74189   National Certificate: Cereals, Snacks, Pasta and Condiments Manufacturing  Level 3  NQF Level 03  Reregistered  2018-06-30  FOODBEV 
    Elective  63929   National Certificate: Spirits Production  Level 3  NQF Level 03  Reregistered  2018-06-30  FOODBEV 
    Elective  63869   National Certificate: Winemaking  Level 3  NQF Level 03  Reregistered  2018-06-30  FOODBEV 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Centre for Logistics Excellence (Pty) Ltd 
    2. Global Maritime Legal Solutions (Pty) Ltd 
    3. Indub Trading c.c. 
    4. Innovative Shared Services 
    5. Institute for Quality cc 
    6. Learning Exchange Pty (Ltd) 
    7. METRO MINDS 
    8. NOSA LOGISTICS (PTY) LTD 
    9. P and R Development and Training (Pty) Ltd 
    10. School of Shipping 
    11. Skills Development Specialists 
    12. Y-2-K Customs Consultants 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.