SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Administer contracts for goods, works and services in the public sector 
SAQA US ID UNIT STANDARD TITLE
377896  Administer contracts for goods, works and services in the public sector 
ORIGINATOR
Task Team - Public Sector 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  NQF Level 05 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard will is for learners who are working within or aspire to work within Public Finance Management Act (PFMA) and Municipal Finance Management Act (MFMA) compliant institutions including Government Departments, Constitutional Institutions, Public Entities, Municipalities and Municipal Entities. This unit standard will enable the learner to manage and administer contracts for goods, works and services in the public sector.

A learner credited with this unit standard will be able to:
  • Explain the legislative environment, the role-players, terminology and the role of contract documents pertaining to contract management.
  • Perform contracts administration activities.
  • Perform records management activities.
  • Manage relationships and monitor performance on contracts. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners are competent in:
  • Computer Literacy at NQF Level 4 or equivalent.
  • Mathematical Literacy at NQF Level 4 or equivalent.
  • Communication at NQF level 4 or equivalent.
  • Basic principles of supply chain management. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the legislative environment, the role-players, terminology and the role of contract documents pertaining to contract management. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Various elements of legislation are identified and explained to reflect their impact on the compilation of contracts. 
    ASSESSMENT CRITERION RANGE 
    Various elements of legislation include but are not limited to contract law, statutory law and common law.
     

    ASSESSMENT CRITERION 2 
    The role-players involve in contract management are identified and their responsibilities and areas of accountability are discussed to reflect their influence in the contract management processes. 

    ASSESSMENT CRITERION 3 
    Contract terminology and concepts are defined in terms of their uses and purposes and their application in contract management. 

    ASSESSMENT CRITERION 4 
    Different types of contracts are identified in order to determine applicability within the supply chain process. 

    ASSESSMENT CRITERION 5 
    The roles of different types of contract documents are determined by examining their content and their purpose. 
    ASSESSMENT CRITERION RANGE 
    Different types of contract documents include but are not limited to standard bidding documents, conditions of contract, forms of contracts (formal document and service level agreement etc).
     

    SPECIFIC OUTCOME 2 
    Perform contracts administration activities. 
    OUTCOME RANGE 
    Administrative activities after bid are awarded. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Contracts are administered by adhering to critical elements and in accordance with applicable legislative requirements. 
    ASSESSMENT CRITERION RANGE 
    Critical elements include but are not limited to amendments, risks in the management of contracts, role and responsibilities of different parties, purchasing outside the contract, recognising the role of payments in contract administration and ensuring that variation orders are used correctly, supplier relationships.
     

    ASSESSMENT CRITERION 2 
    Price adjustments are calculated due to escalations and elements that relate to price increases/decreases. 
    ASSESSMENT CRITERION RANGE 
    Elements that relate to price increases include but are not limited to changes in rates of exchange (import commodities), price indices of various commodities and petrol).
     

    ASSESSMENT CRITERION 3 
    The ceding of contracts is undertaken in accordance with prescribed policy directives. 

    ASSESSMENT CRITERION 4 
    Administrative close-out or extension of a contract is undertaken in accordance prescribed policy procedures. 

    SPECIFIC OUTCOME 3 
    Perform records management activities. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Contract documentation is completed, signed and recorded in order for the contract requirements to be implemented. 
    ASSESSMENT CRITERION RANGE 
    Contract documentation includes but is not limited to formal contract documents, Service Level Agreement (SLA), letters of acceptance to suppliers).
     

    ASSESSMENT CRITERION 2 
    Content for contract circular and amendments are maintained for audit purposes. 
    ASSESSMENT CRITERION RANGE 
    Amendments include but are not limited to price adjustment, change of supplier and change of contract conditions or content, document changes.
     

    ASSESSMENT CRITERION 3 
    All relevant documents are distributed to specific stakeholders in accordance with organisational procedures. 

    SPECIFIC OUTCOME 4 
    Manage relationships and monitor performance on contracts. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Contracts are managed in order to ensure that specific requirements are met. 

    ASSESSMENT CRITERION 2 
    Good stakeholder relationships are built through the implementation of effective communication strategies. 
    ASSESSMENT CRITERION RANGE 
    Stakeholders include but not limited to suppliers, end-users and other relevant parties.
     

    ASSESSMENT CRITERION 3 
    Meetings are scheduled and facilitated with all relevant stakeholders in order to monitor compliance with contract conditions. 

    ASSESSMENT CRITERION 4 
    Contract performance is assessed and monitored in accordance with performance indicators. 
    ASSESSMENT CRITERION RANGE 
  • Performance indicators are informed by contract type or nature, strategic importance of the goods and services being purchased or sold, contract value, duration and complexity.
  • Performance includes but is not limited to the ability and capacity to execute contract.
     

  • ASSESSMENT CRITERION 5 
    Evaluation of contract performance is conducted to detect the risk of non-compliance. 
    ASSESSMENT CRITERION RANGE 
    Non-compliance includes but not limited to breach of contract, poor performance and improper conduct.
     

    ASSESSMENT CRITERION 6 
    Control measures are put in place to ensure that contract disputes are managed and remedial action can be taken. 
    ASSESSMENT CRITERION RANGE 
    Remedial action includes but not limited to variation, cancellation, termination and restriction of suppliers.
     

    ASSESSMENT CRITERION 7 
    The quality of performance information is analysed in terms of its impact on decision making. 
    ASSESSMENT CRITERION RANGE 
    Quality includes relevance, accuracy and timely.
     


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through Recognition of Prior Learning) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Purpose of processes and procedures of:
  • Concepts and terminology.
  • Dispute resolution.

    Cause and effect, implications and attributes of:
  • Poor performance.
  • Breach of contract.
  • Fruitless/wasteful/irregular expenditure.

    Procedures and techniques:
  • Incorrect awards.
  • Effective delegation.

    Regulations, legislation, agreements and policies:
  • Constitution.
  • Public Finance Management Act.
  • Treasury Regulations.
  • Municipal Finance Management Act.
  • Preferential Procurement Policy Framework Act and Regulations.
  • Broad-Based Black Economic Empowerment Act.
  • Promotion of Access to Information Act.
  • Prevention and combating of corrupt Activities Act.
  • Promotion of Administrative Justice Act.
  • All relevant policies to SCM.

    Theory - rules, laws, principles:
  • Special Conditions of Contract.
  • Common law.
  • General Conditions of Contract.
  • All guides.

    Relationships and systems:
  • Bid documentation and delivery requirements. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identifying and solving problems in which responses display that responsible decisions using critical and creative thinking have been made when:
  • Monitoring contracts. 

  • UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a team, group, organisation, and community during:
  • Establishing and maintaining relationships. 

  • UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities responsibly and effectively through:
  • Planning and scheduling meetings. 

  • UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information when:
  • Resolving disputes. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion when:
  • Reporting. 

  • UNIT STANDARD CCFO SCIENCE 
    Using science, technology and indigenous knowledge effectively and critically, showing responsibility towards the environment and health of others through:
  • Record keeping and reporting. 

  • UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrating an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation when:
  • Terminating contracts.
  • Monitoring performance.
  • Dealing with ISO standards.
  • Recognising South African National Accreditation Standards (SANAS). 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  74149   National Certificate: Supply Chain Management  Level 5  NQF Level 05  Reregistered  2023-06-30  TETA 
    Elective  67460   National Diploma: Public Administration  Level 6  NQF Level 06  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Academics Dynamics (Pty) Ltd 
    2. Aldabri 106 Institute for Quality Pty Ltd 
    3. BPL Academy 
    4. Brilliant Skills Development & Training Solutions 
    5. Centre for Logistics Excellence (Pty) Ltd 
    6. College for Business and Maritime Studies 
    7. College of Production Technology 
    8. COMMERCE EDGE SOUTH AFRICA PTY LTD 
    9. Global Maritime Legal Solutions Pty Ltd 
    10. KVR TRAINING AND BUSINESS SOLUTIONS PTY LTD 
    11. Metro Minds 
    12. Pro-Active Assessment and RPL College (Pty) Ltd 
    13. School of Shipping 
    14. UKWAKHILE TRAINING 
    15. Y2K College 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.