SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Perform Acquisition Management activities for public sector supply chain management 
SAQA US ID UNIT STANDARD TITLE
377898  Perform Acquisition Management activities for public sector supply chain management 
ORIGINATOR
Task Team - Public Sector 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  NQF Level 05  11 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Acquisition Management is the next phase in Supply Chain Management after Demand Management. A learner credited with this standard will understand the theoretical aspects of Acquisition Management and be able to perform all the activities related to it, within the legislative framework outlined in the standard.

A learner credited with this unit standard will be able to:
  • Understand Acquisition Management in the public sector.
  • understand general aspects applicable to Acquisition Management.
  • Implement Acquisition Management processes for bids/quotations.
  • Evaluate and adjudicate bids or quotations. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • Communication at NQF Level 4.
  • Mathematical Literacy at Level 4.

    US ID 119345: Apply principles, regulations and legislation underlying supply chain management in the public sector is recommended. 

  • UNIT STANDARD RANGE 
    Public sector means or includes all three spheres of government (national, provincial and local), as well as any agency that is funded by the State.

    Organisation in this standard also refers to an institution, department or unit. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate understanding of Acquisition Management in the public sector. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The relationship between Demand Management and Acquisition Management is analysed in relation to the nature of the goods, works or services required. 

    ASSESSMENT CRITERION 2 
    The regulatory framework governing Acquisition Management is discussed to ensure compliance. 
    ASSESSMENT CRITERION RANGE 
    The regulatory framework includes all applicable legislation, policies, instructions, circulars, guides and Codes of Conduct. These include but are not limited to the Constitution of the Republic of South Africa, Act 108 of 1996; The Public Finance Management Act, Act 1 of 1999 as amended; The Preferential Procurement Policy Framework, Act 5 of 2000 and its regulations; Municipal Finance Management Act; Supply Chain Management - A Guide for Accounting Officers/Authorities; Supply Chain Management (SCM) Practice Notes; General Procurement Guidelines; The National Treasury's Code of Conduct for SCM Practitioners; Supply Chain Management - A guide to accounting officers of municipalities and municipal entities (the Supply Management Regulations for Municipalities and Municipal Entities).
     

    ASSESSMENT CRITERION 3 
    The role-players in the Acquisition Management process are identified and their roles and responsibilities are understood. 
    ASSESSMENT CRITERION RANGE 
    Role-players include, but are not limited to, National Treasury, Provincial Treasuries, Accounting Officers, Accounting Authorities, Chief Financial Officers, Supply Chain Management Units, Bid Committees (Evaluation and Adjudication), Municipal Manager, Municipal Entity Boards.
     

    SPECIFIC OUTCOME 2 
    Demonstrate understanding of general aspects applicable to Acquisition Management. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    A list of prospective suppliers is prepared for procurement requirements in terms of price quotations. 

    ASSESSMENT CRITERION 2 
    The various threshold values are explained and applied in the context of the working environment. 
    ASSESSMENT CRITERION RANGE 
    Threshold values relate to petty cash, verbal and written quotations and bids.
     

    ASSESSMENT CRITERION 3 
    The pre-qualification of bidders is discussed in terms of procedures. 

    ASSESSMENT CRITERION 4 
    The various methods of procurement are discussed in terms of their differences and applied as and when appropriate within the context. 
    ASSESSMENT CRITERION RANGE 
    Methods of procurement include petty cash, quotations, competitive bids, limited bidding, unsolicited bids/proposals, procurement through the State Information Technology Agency (SITA).
     

    SPECIFIC OUTCOME 3 
    Implement Acquisition Management processes for bids/quotations. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The information required to prepare a proposal is collected and used according to organisation procedure, legislation and supply chain management policies. 
    ASSESSMENT CRITERION RANGE 
    Documents include bid documents and quotation documents.
    Did documents include but are not limited to the Standard Bidding Document, Municipal Bidding Document.
     

    ASSESSMENT CRITERION 2 
    The applicable bid documents are prepared and compiled in terms of the relevant prescripts. 
    ASSESSMENT CRITERION RANGE 
    Documents include bid documents and quotation documents.
    Bid documents include but are not limited to the Standard Bidding Document, Municipal Bidding Document.
     

    ASSESSMENT CRITERION 3 
    Prescribed administrative processes for the advertisement of the bid/quotation are discussed and adhered to. 
    ASSESSMENT CRITERION RANGE 
    Prescribed administrative processes include compilation and publication of the advert, closing date and time, place of closure, validity period, cancellation and re-invitation of bids.
     

    ASSESSMENT CRITERION 4 
    Closing and opening processes are conducted as per organisation protocol to ensure fairness and transparency. 
    ASSESSMENT CRITERION RANGE 
    Protocol includes locking the tender box at closing time, recording all bids received and applying mark of authenticity, reading out of names of bidders in public and handling of late bids in terms of the relevant prescripts.
     

    ASSESSMENT CRITERION 5 
    Administrative responsiveness is evaluated for completeness with any deviations being recorded and reported to the relevant authorities. 
    ASSESSMENT CRITERION RANGE 
    Documents include original and valid tax clearance certificate, duly completed and signed bidding documents and other required documents.
     

    ASSESSMENT CRITERION 6 
    The relevant documents for the evaluation committee are prepared in terms of procedure. 

    SPECIFIC OUTCOME 4 
    Evaluate and adjudicate bids or quotations. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The administrative process for the evaluation and adjudication of bids and quotations is applied to ensure, fairness, competiveness, transparency and cost effectiveness. 
    ASSESSMENT CRITERION RANGE 
    Administrative process includes the appointment of Bid Evaluation Committee, Evaluation Panel in respect of professional services, signing of the declaration of interest, confidentiality and impartiality, adherence to and signing of the Code of Conduct, calculation of preference points, calculation of comparative prices, checking the database of the National Treasury for restricted suppliers as well as the Register for Tender Defaulters.
     

    ASSESSMENT CRITERION 2 
    Bids are evaluated by the Bid Evaluation Committee in terms of the stipulated criteria and to finalise quotations in terms of the delegated powers from the accounting officer. 
    ASSESSMENT CRITERION NOTES 
    Points are given for:
    a) Price and Specific Contract Participation Goals for goods and services;
    b) Price and Specific Contract Participation Goals for goods and services related to consortiums and joint ventures. 
    ASSESSMENT CRITERION RANGE 
    Stipulated criteria include but are not limited to specifications or terms of reference, capacity or capability of bidders, preference points system, and special conditions of contract.
     

    ASSESSMENT CRITERION 3 
    The procedure for scrutinising bids for possible improper conduct by bidders is described and applied so that appropriate action can be taken. 
    ASSESSMENT CRITERION RANGE 
    Improper conduct includes but is not limited to bribery, fraud, corruption, collusion, price fixing and bid rigging.
     

    ASSESSMENT CRITERION 4 
    Evaluation report or submission for consideration is prepared and compiled by the Bid Evaluation Committee in respect of the bids received. 
    ASSESSMENT CRITERION RANGE 
    Report or Submission must include minutes of Bid Evaluation Committee, motivation for bids passed over, availability of funds, recommendation.
     

    ASSESSMENT CRITERION 5 
    The Bid Adjudication Committee is discussed in terms of its establishment, composition, functions, Code of Conduct, delegations and meeting procedures. 

    ASSESSMENT CRITERION 6 
    Bids are adjudicated by the Bid Adjudication Committee, using the report or submission of the Bid Evaluation Committee. 

    ASSESSMENT CRITERION 7 
    Decisions of the Bid Adjudication Committee are communicated using appropriate processes. 

    ASSESSMENT CRITERION 8 
    The signing of a contract/service level agreement between the organisation and the contractor is discussed and performed according to procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through Recognition of Prior Learning) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The regulatory framework:
    > The Constitution of the Republic of South Africa.
    > The Public Finance Management Act.
    > Municipal Finance Management Act.
    > Preferential Procurement Policy Framework Act.
    > Broad-Based Black Economic Empowerment Act.
    > Promotion of Access to Information Act.
    > Promotion of Administrative Justice Act.
    > Prevention and Combating of Corrupt Activities Act.
    > Competition Act.
    > Construction Industry Development Board Act.
    > All related regulations issued in terms of these Acts and in particular the Treasury Regulations and the SCM Municipal Regulations.
    > Policy to guide uniformity reform processes in government.
    > SCM: A guide for accounting officers/authorities.
    > SCM: A guide for accounting officers of municipalities and municipal entities.
    > Practice notes.
    > Instruction notes.
    > Circulars.
  • Role players in Acquisition Management.
  • Sourcing Strategies.
  • Threshold Values.
  • Methods of Procurement.
  • Bid Documents.
  • Bid Evaluation and Bid Adjudication Committees.
  • Bid Evaluation Criteria. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made when:
  • Selecting a procurement method.
  • Evaluating and adjudicating bids.
  • Evaluating administrative responsiveness. 

  • UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation and community to:
  • Plan and implement procurement methods.
  • Prepare for bid evaluation and adjudication committees. 

  • UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsively and effectively when:
  • Implementing Acquisition Management processes for bids/quotations.
  • Selecting and applying sourcing strategies and techniques.
  • Applying threshold values.
  • Selecting and implementing methods of procurement.
  • Evaluating and adjudicating bids/quotations. 

  • UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information to:
  • Evaluate and adjudicate bids/quotations. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language skills in the modes of oral and/or written presentation to:
  • Prepare documentation for the bid and adjudication evaluation committees. 

  • UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems by recognising that the problem-solving contexts do not exist in isolation when engaging with challenges presented by engaging in acquisition management processes. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  74149   National Certificate: Supply Chain Management  Level 5  NQF Level 05  Reregistered  2023-06-30  TETA 
    Elective  67460   National Diploma: Public Administration  Level 6  NQF Level 06  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Academics Dynamics (Pty) Ltd 
    2. Aldabri 106 Institute for Quality Pty Ltd 
    3. BPL Academy 
    4. Centre for Logistics Excellence (Pty) Ltd 
    5. College for Business and Maritime Studies 
    6. College of Production Technology 
    7. COMMERCE EDGE SOUTH AFRICA PTY LTD 
    8. Global Maritime Legal Solutions Pty Ltd 
    9. KVR TRAINING AND BUSINESS SOLUTIONS PTY LTD 
    10. Metro Minds 
    11. Pro-Active Assessment and RPL College (Pty) Ltd 
    12. School of Shipping 
    13. UKWAKHILE TRAINING 
    14. Y2K College 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.