SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Use electronic mail to send and receive messages 
SAQA US ID UNIT STANDARD TITLE
116945  Use electronic mail to send and receive messages 
ORIGINATOR
SGB Computer Sciences and Information Systems 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 10 - Physical, Mathematical, Computer and Life Sciences Information Technology and Computer Sciences 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 2  NQF Level 02  2 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
7571  Demonstrate the ability to use electronic mail software to send and receive messages  Level 2  NQF Level 02  3   

PURPOSE OF THE UNIT STANDARD 
This unit standard is intended for people who need to use electronic mail to send and receive messages either as a user of computers or as basic knowledge for a career in the ICT industry.

People credited with this unit standard are able to:
  • Understand the concepts and terms of electronic messaging.
  • Create and send an E-mail message.
  • Receive and respond to e-mails.
  • Work with multiple E-mail messages.
  • Adjust settings to customise the view and preferences of the E-mail application.

    The performance of all elements is to a standard that allows for further learning in this area. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    The credit value of this unit standard is calculated assuming a person is competent in the following:
  • Mathematical literacy and communication skills at least at NQF Level 1.
  • Operate a personal computer system (ID 116932 - NQF Level 1).
  • Use generic functions in a Graphical User Interface (GUI)-environment (ID 117902 - NQF Level 1). 
    		•

    UNIT STANDARD RANGE 
  • This standard is applicable to any messaging application that runs on any Graphical User Interface(GUI) operating system.
  • Where wording are not exact for the chosen operating system, the learner can choose the equivalent item or option to demonstrate competence in the specific outcome or assessment criteria. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Understand the concepts and terms of electronic messaging. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The structure of an email address is explained using an example. 

    ASSESSMENT CRITERION 2 
    Aspects of E-Mail Etiquette are described with examples. 
    ASSESSMENT CRITERION RANGE 
    Aspects: content, subject line, privacy, confidentiality, viruses.
     

    ASSESSMENT CRITERION 3 
    The benefits of using Email are explained within a specific context. 
    ASSESSMENT CRITERION RANGE 
    May include but is not limited to - speed, cost, time, time zones, portability.
     

    ASSESSMENT CRITERION 4 
    The limitations of using the Internet are explained with examples. 
    ASSESSMENT CRITERION RANGE 
    May include but is not limited to - viruses, security, inappropriate use of Email, attachments.
     

    SPECIFIC OUTCOME 2 
    Create and send an E-mail message. 
    OUTCOME RANGE 
    When creating new E-mails, the message header/subject line of the new E-mail must allow the E-mail to be easily identified in terms of its purpose and content. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The electronic mail application is opened in order to prepare for working with E-mail messages, and closed oncw finished working with E-mail messages. 

    ASSESSMENT CRITERION 2 
    The message is addressed to the required recipients. 
    ASSESSMENT CRITERION RANGE 
    Single and multiple recipients; addressee and CC.
     

    ASSESSMENT CRITERION 3 
    The message header (subject) is consistent with the message purpose, and target audience. 

    ASSESSMENT CRITERION 4 
    Message test is manipulated and checked for spelling mistakes prior to sending. 
    ASSESSMENT CRITERION RANGE 
    Manipulation include: copied, moved, deleted. Copy and move to be demonstrated within and Email message and between E-mail messages.
     

    ASSESSMENT CRITERION 5 
    A file is attached to the email message. 

    ASSESSMENT CRITERION 6 
    An attachment is deleted from an E-mail message. 

    ASSESSMENT CRITERION 7 
    A connection is established with an Internet Service Provider. 

    ASSESSMENT CRITERION 8 
    The E-mail is sent to and received by the intended recipients. 

    ASSESSMENT CRITERION 9 
    The electronic mail application program is closed. 

    SPECIFIC OUTCOME 3 
    Receive and respond to e-mails. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The senders of the incoming mail are identified. 

    ASSESSMENT CRITERION 2 
    The contents of incoming E-mails are displayed. 
    ASSESSMENT CRITERION RANGE 
    Message, attached files.
     

    ASSESSMENT CRITERION 3 
    Precautions are observed when receiving mail. 
    ASSESSMENT CRITERION RANGE 
    Includes but is not limited to - viruses, discussion lists, spam.
     

    ASSESSMENT CRITERION 4 
    Received E-mail messages are viewed in the inbox of the Email application. 

    ASSESSMENT CRITERION 5 
    Attached files are processed according to given specification. 
    ASSESSMENT CRITERION RANGE 
    Attachment processing may include any of the following: Saving, modifying, forwarding.
     

    ASSESSMENT CRITERION 6 
    Incoming mail is highlighted according to required specifications. 
    ASSESSMENT CRITERION RANGE 
    Specifications include but are not limited to:
  • Flagged for future follow-up, marked as read/unread.
     
    		•

    ASSESSMENT CRITERION 7 
    Response to incoming mail is conducted according to given specifications. 
    ASSESSMENT CRITERION RANGE 
    Specification include but are not limited to:
  • Reply to sender, reply to all, forward; inclusive and exclusive of the original message.
     
    		•

    SPECIFIC OUTCOME 4 
    Print an E-mail message. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    An E-mail is printed to the default printer. 
    ASSESSMENT CRITERION RANGE 
    A whole E-mail, specific text within an E-mail message.
     

    SPECIFIC OUTCOME 5 
    Work with multiple E-mail messages. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    A number of E-mail messages are opened for processing. 
    ASSESSMENT CRITERION RANGE 
    Minimum 3 E-mail messages.
     

    ASSESSMENT CRITERION 2 
    Control is switched between the open E-mail messages. 

    ASSESSMENT CRITERION 3 
    Text is manipulated between active E-mail messages. 
    ASSESSMENT CRITERION RANGE 
    Minimum of 2 active E-mail messages; type of manipulation: move, copy.
     

    ASSESSMENT CRITERION 4 
    Text is copied to an E-mail message from another source. 
    ASSESSMENT CRITERION RANGE 
    Any source other than an E-mail source can be included: Word processor, Web page.
     

    ASSESSMENT CRITERION 5 
    Text is deleted from an E-mail message. 

    ASSESSMENT CRITERION 6 
    An E-mail message is deleted. 
    ASSESSMENT CRITERION RANGE 
    Sent to an archive facility and deleted completely.
     

    SPECIFIC OUTCOME 6 
    Adjust settings to customise the view and preferences of the Email application. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Toolbar menus are switched off and on according to use in current situation. 

    ASSESSMENT CRITERION 2 
    The current view headings are changed according to given requirements. 
    ASSESSMENT CRITERION RANGE 
    Additional columns are added or deleted from the current view.
     


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    The relevant Education and Training Quality Authority (ETQA) must accredit providers before they can offer programmes of education and training assessed against unit standards.

    Moderation Process:
  • Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Performance of all elements is to be carried out in accordance with organisation standards and procedures, unless otherwise stated. Organisation standards and procedures may cover: quality assurance, documentation, security, communication, health and safety, and personal behaviour.
  • Performance of all elements complies with the laws of country operating in, especially with regard to copyright, privacy, health and safety, and consumer rights.
  • All activities must comply with any policies, procedures and requirements of the organisations involved, the ethical codes of relevant professional bodies and any relevant legislative and/or regulatory requirements.
  • Performance of all elements is to be completed within the normal range of time and cost that would be expected in a professional environment (e.g. In a commercial or government organisation). 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems in which responses display that decisions using critical and creative thinking have been made by understanding the uses and benefits of using an Email application. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one`s activities responsibly and effectively by organizing email messages into relevant folders within an Email application. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise, and critically evaluate information by receiving, analyzing, organizing and critically evaluating email messages sent and received. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion when engaging with the subject by creating and responding to Emails relevant to a specific topic. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility towards the environment and health of others by using an Email application to communicate to others in various places in a wide spread area. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard has replaced 7571, which was " Demonstrate the ability to use electronic mail software to send and receive messages", Level 2, 3 Credits.

    Assessor Notes:

    Definitions:
  • "Internet" refers to a global network connecting millions of computers. More than 100 countries are linked into exchanges of data, news and opinions.
  • "Web Browser" refers to a software application used to locate and display web pages. The two most popular browsers are Netscape Navigator and Microsoft Internet Explorer. Both of these are graphical browsers, which means that they can display graphics as well as text.

    This unit standard is not suitable for assessment by simulation.

    Common GUI functions like printing, using a pointing device and using the HELP facility are covered in a generic unit standard (ID 117902) and should be assessed as part of the mentioned standard.

    Possible laws applicable to this standard could include acts like Access to Information Acts; Copyright Acts, Constitution of the Country being assessed in.

    Abbreviations:
  • PC - Personal computer.
  • CD - Compact disk.
  • GUI - Graphical User Interface.
  • LAN - Local area network.
  • ISP - Internet Service Provider. 
    		•

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  59326   National Certificate: International Trade  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  TETA 
    Core  74269   National Certificate: Occupational Health, Safety and Environment  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-07-30  As per Learning Programmes recorded against this Qual 
    Core  77063   National Certificate: Construction Health and Safety  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CETA 
    Core  61591   National Certificate: Information Technology: End User Computing  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  61755   General Education and Training Certificate: Business Practice  Level 1  NQF Level 01  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 
    Elective  59099   National Certificate: Agricultural Equipment Service and Repair  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  AgriSETA 
    Elective  50307   National Certificate: Bread and Flour Confectionery Baking  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  FOODBEV 
    Elective  65750   National Certificate: Hairdressing  Level 2  NQF Level 02  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  65749   National Certificate: Hairdressing  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2012-06-30   
    Elective  72049   National Certificate: Pharmacist Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Academy at Vaal Triangle (AVT 
    2. Academy for Construction Skills (Pty) Ltd (ACS) 
    3. Action for Blind and Disabled 
    4. ALLINA FRANCIS (SA) 
    5. AMKA PRODUCTS Hair and Beauty Institute 
    6. Aspirations Communication Training CC 
    7. Atvance Institute (Pty) Ltd 
    8. Aveng Grinaker -LTA Civil Engineering 
    9. AVUXENI COMPUTER ACADEMY KZN 
    10. Balefile Trading and Services 
    11. BANA BA THARI MINING TRANING AND DEVELOPMENT ACADEMY 
    12. Betterskills Academy 
    13. Big Tree Group 
    14. Bokamoso Skills and Economic Development Centre 
    15. Bright Storm Projects 
    16. Buhlebetfu Investments Pty Ltd 
    17. BUSTQUE 325 (Pty) Ltd 
    18. Certified Training Solutions (Pty) Ltd 
    19. CLEAN HEAT ENERGY SAVING SOLUTIONS (PTY) LTD 
    20. College Africa Group (Pty) Ltd 
    21. College of Transport Logistics (Pty) Ltd 
    22. CSL Accountants 
    23. Diversity technology Training Institute 
    24. Dreyer and Dreyer Risk Solutions 
    25. Eagle Computer Training 
    26. Effective Interactions 
    27. Ekasi IT Solutions Centre 
    28. Ekurhuleni Artisans and Skills Training Centre Pty Ltd 
    29. Elangeni Training Institute 
    30. Elchees Software Solutions 
    31. Elite Operator and Skills Training 
    32. Enzi Hair Studio cc 
    33. ERGO BUSINESS DEVELOPMENT ACADEMY NPC 
    34. Eshybrand Pty Ltd 
    35. Eskilz College (Pty) Ltd 
    36. EYETHU NATIONAL COMPUTER COLLEGE PTY LTD 
    37. Finweb Business Consultancy 
    38. Foster-Melliar (Pty) Ltd 
    39. Fourways Private College 
    40. Global Institute for Capacity 
    41. Growth Link 
    42. Hair by Karin 
    43. HAVOHEJ CONSULTANCY 
    44. Hazyview Computer College 
    45. HILLCROSS BUSINESS SCHOOL (PTY 
    46. Hlanganani ICT (Pty) Ltd 
    47. Hydro International College (PTY) LTD 
    48. Ikusasa Lethu Projects and Training (Pty) Ltd 
    49. Ikusasalethu Youth Development Project NPC 
    50. imithetho labour law 
    51. Inqubeko Institute (Pty) Ltd 
    52. IT Academy 
    53. Jeppe College of Commerce and 
    54. Judy Atipa Investment Pty Ltd 
    55. K Boneng Consulting Services P 
    56. K Centre Business Enterprise (PTY) LTD 
    57. K2011145379(South Africa) (Pty) Ltd 
    58. Khamor Travel Agency CC 
    59. L'Oreal South Africa 
    60. Loomee Group 
    61. Magnacorp Project Managers (Pty) Ltd 
    62. Masakhane Training and Consult 
    63. Matibidi Raphela Investments (Pty) LTD 
    64. Matimba Rigging & Training (SECUNDA) (TP) 
    65. Mavco Engineering 
    66. MD TRAINING SERVICES (PTY) LTD 
    67. Microzone Training CC 
    68. MINES RESCUE SERVICES PTY LTD 
    69. Mogapi Education Group (Pty) Ltd 
    70. Motheo Academy PTY LTD 
    71. Moving Ahead Development Agenc 
    72. MURRAY & ROBERTS CEMENTATION (PTY)LTD 
    73. Musengavhadzimu Media 
    74. Namuntlha Training and Development (Pty)Ltd 
    75. Natfin Holdings Pty Ltd 
    76. Ndulita Solutions 
    77. Nedbank Ltd 
    78. NOLOSHA 
    79. NOMAKU TRADERS CC 
    80. P & F Business Enterprise 
    81. P and R Development and Training (Pty) Ltd 
    82. Polokwane Technology Institute (Pty) Ltd 
    83. Progressive School of Business 
    84. PRX SCHOOL TEST 
    85. QUARPHIX (PTY) LTD 
    86. Rand International Management and Training Consultants (Pty) Ltd 
    87. Redefine Human Capital (PTY) L 
    88. Reflections Development Institute 
    89. RESISA LOGISTICS (Ltd) Pty 
    90. Richfield Graduate Institute of Technology Pty Ltd 
    91. Robertsons Cargo Consultancy 
    92. Robertsons Cargo Consultancy (Pty) Ltd 
    93. Rostec Technical FET College (Pty) Ltd 
    94. Sabile Human Resources Consult 
    95. SANDM IT TRAINING (PTY) LTD 
    96. Silulo Ulutho Technologies 
    97. Sinovuyolethu Trading Pty Ltd 
    98. Sonani Training and Communications 
    99. STYLISH FLOW HAIR ACADEMY 
    100. Synergistic Covenant Network NPO 
    101. Techtisa (pty) Ltd 
    102. The Beauty Hub Academy 
    103. The Finishing College (Pty) Lt 
    104. The Skills Matrix cc 
    105. Titan Trade Technologies 
    106. TORQUE TECHNICAL COMPUTER TRAINING PTY LTD 
    107. Tovani Traiding 299 
    108. Training Force (Pty) Ltd 
    109. Varsity Institute of Science & Technology (Pty)Ltd 
    110. Wellinkwise Pty Ltd 
    111. Whitestone College 
    112. ZA WIT (PTY) LTD 
    113. Zealot Business College 
    114. Zibuyile Consulting and Projects (Pty) Ltd 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.