SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Monitor and control office supplies 
SAQA US ID UNIT STANDARD TITLE
13937  Monitor and control office supplies 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and improved performance.

The qualifying learner is capable of:
  • Monitoring office supplies levels
  • Maintaining office supplies processes and procedures
  • Monitoring and controlling the distribution of office supplies 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this unit standard will have demonstrated competence in numeracy and literacy at NQF level 2. 

    UNIT STANDARD RANGE 
    Office supplies will include pens, pencils, rulers, glue, adhesive tape, staplers, staples, paper, envelopes, paper clips, scissors, correction fluid/tape, files, toners, cartridges, discs and other computer related stationery, plastic sleeves and all job related materials. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Monitor office supplies levels 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Office supplies levels are identified and recorded. 

    ASSESSMENT CRITERION 2 
    2. Office supply levels are ascertained and compared to required levels. 

    ASSESSMENT CRITERION 3 
    3. Records are checked for compliance with organisational requirements. 

    ASSESSMENT CRITERION 4 
    4. Remedial action is taken to rectify office supply levels. 

    SPECIFIC OUTCOME 2 
    Maintain office supplies processes and procedures 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Office supply processes and procedures are monitored and evaluated. 

    ASSESSMENT CRITERION 2 
    2. Out-of-line situations are identified and highlighted. 

    ASSESSMENT CRITERION 3 
    3. Remedial action is taken to bring office supply processes and procedures back in line. 

    ASSESSMENT CRITERION 4 
    4. Areas for improvement are identified and recommendations are made the authorised individuals. 

    SPECIFIC OUTCOME 3 
    Monitor and control the distribution of office supplies 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Distribution procedures are identified, set and communicated. 

    ASSESSMENT CRITERION 2 
    2. Office supply requests are received and recorded. 

    ASSESSMENT CRITERION 3 
    3. Office supplies are distributed within agreed timeframes. 

    ASSESSMENT CRITERION 4 
    4. Office supply distribution procedures are followed. 

    ASSESSMENT CRITERION 5 
    5. Areas of non-conformance are identified and highlighted. 

    ASSESSMENT CRITERION 6 
    6. Remedial action is taken to rectify office supply distribution processes and procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The relevant Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Principles and techniques for dealing with people and subordinates
  • Organisational disciplinary policies and procedures
  • Basic numeracy skills
  • Organisational policies and procedures for ordering and distributing office supplies
  • Contact details for office suppliers 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems with regard to the supply to office supplies and areas of non-conformance. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in order to ensure a constant supply of office supplies and to maintain office supplies within budgetary constraints. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information pertaining to office supplies, stock levels, orders and distribution. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively when monitoring and controlling office supplies and when dealing with individuals who need guidance for their performance. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems where poor control of office supplies affect productivity of the organisation and has budget implications.

    In order to contribute to the full personal development of each learner and the social and economic development of society at large, it must be the intention underlying any programme of learning to make the individual aware of the importance of: reflecting on and exploring a variety of strategies to learn more effectively. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2023-07-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Core  49120   Further Education and Training Certificate: Film, Television and Video Production Operations  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2007-12-02  Was MICTS until Last Date for Achievement 
    Core  50520   Further Education and Training Certificate: Library Practice  Level 4  NQF Level 04  Reregistered  2023-06-30  ETDP SETA 
    Elective  57804   National Certificate: Public Administration  Level 3  NQF Level 03  Reregistered  2023-06-30  PSETA 
    Elective  48513   National Certificate: Public Administration  Level 3  NQF Level 03  Passed the End Date -
    Status was "Registered" 
    2006-11-16  Was PSETA until Last Date for Achievement 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Abinet Training & Development 
    2. Acorser Corporate and Business Consulting Cc 
    3. Amandla Obunye Training Academy 
    4. Amathuba Learning and Training Centre 
    5. Amber Tower Training 
    6. Arishi ISD (PTY) Ltd 
    7. ATTI Polokwane 
    8. Aubrey Nyiko Business Enterprises 
    9. Avenida (Pty) Ltd 
    10. Basileia Strategies (Pty) Ltd 
    11. Boland TVET College 
    12. Bonstev Consulting and Projects (Pty) Ltd 
    13. Broadmind Leadership Development and Training (Pty) Ltd 
    14. Cale Developments 
    15. Camblish Training Institute (Pty) Ltd 
    16. Chartered Institute of Management (Pty) Ltd 
    17. Conglomerates Institute (Pty) Ltd 
    18. D and D Lwazi Renaissance Research Development Institute 
    19. Destiny Management Consultants (Pty) Ltd 
    20. Ditseko Training and Development Services CC 
    21. DotCentre Business Consulting 
    22. Dzindalo Consulting (Pty) Ltd 
    23. Excellent Minds Institute (Pty) Ltd 
    24. Fort Hare Trading Solutions (Pty) Ltd 
    25. Free State Training and Development Institute 
    26. Genvio cc 
    27. Gleyding Management Institute (Pty) Ltd 
    28. Global Steel Merchants (Pty) Ltd 
    29. Harvestine Investments (Pty) Ltd 
    30. Harvitex cc 
    31. HDPSA GROUP (PTY) LTD 
    32. Higherway Institute of Learning (Pty) Ltd 
    33. Institute of Busines Management of Southern Africa 
    34. Integrated Corporate Skills Solution 
    35. Josmap Training Institute 
    36. JPM & Associates 
    37. Kcobodo Training Centre (KTC) 
    38. Kgaka Kgolo Institute 
    39. Khongoloti Training Academy 
    40. KMS College 
    41. Lead Afrika Consulting (Pty) Ltd 
    42. Learncore (Pty) Ltd 
    43. Leronsa Trading Enterprise 
    44. Lungile Mchunu Consultancy (Pty) Ltd 
    45. Majuba Technical Vocational Education and Training College 
    46. Marematlou Training Institute 
    47. MAS SAFE SECURITY CC 
    48. Matprodev Consulting 
    49. Mgwezane Training and Management cc 
    50. MMPS Holdings 
    51. Mokoai Business Solutions (Pty) Ltd 
    52. Molly Malete Productions CC 
    53. Mowils Consultants 
    54. Mpumalanga School of Government - MPSG 
    55. MSC Education Holdings (PTY) LTD 
    56. National Skills and Technical College 
    57. NTI College 
    58. Orbit TVET College 
    59. Orchards Graduate School (Pty) Ltd 
    60. Phunda Maria Consulting 
    61. Pioneer Business Consulting 
    62. Poshido Trading 
    63. Positive Thinking Consultants cc 
    64. Practicon Training 
    65. Prestige Leaders Consulting (Pty) Ltd 
    66. Prodigy Business Services 
    67. Profounder Intelligence Management Services 
    68. Prospen Group (Pty) Ltd 
    69. Ramaja Training and Business Consultancy (Pty)Ltd 
    70. Ramazwi Security Service and Training Agency (Pty) Ltd 
    71. Ratomac Trading Consultants (Pty) Ltd 
    72. Regen Institute of Leadership and Management Education 
    73. Regenesys School of Public Management 
    74. Retshetse Training Project 
    75. Sampatla Procurement Solutions (Pty) Ltd 
    76. Sbongukhanyo (Pty) Ltd 
    77. Sebenzisanane Human Capital 
    78. Shongo Enterprise CC 
    79. Silver Streak Trading 649 CC 
    80. Sisizathu Training 
    81. Sizanesu Consulting 
    82. South African Centre for Business Studies (Pty) Ltd 
    83. South West Gauteng Tvet College 
    84. Sozim Trading and Consultancy 
    85. Spears Business and Life Coach Consulting 
    86. Spears Business and Life Couch Consulting (Pty) Ltd 
    87. Starplex408 Pty) Ltd 
    88. Step Ahead Academy (Pty) Ltd 
    89. Striving Mind Trading 289 
    90. T Mabuya and Associates (Pty) Ltd 
    91. Tanosa Trading CC 
    92. Tembe Service Providers 
    93. The Diplomatic Academy 
    94. Thuto Lore Academy 
    95. Tippinggate Business Solutions 
    96. Tloumogale Business Development & Consulting (Pty) Ltd 
    97. Tshwane Training Institute (Pty) Ltd 
    98. Umfolozi College for TVET 
    99. Universal Knowledge Software 
    100. Vala Nge Bhetshu Human Capital Development (Pty) Ltd 
    101. Vuca Institute of Leadership Development 
    102. Vusheni Learning Academy 
    103. Yellow Media Learning Institute (Pty) Ltd 
    104. Yellow Media Publishing Group (Pty) Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.