SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Manage community schemes 
SAQA US ID UNIT STANDARD TITLE
258116  Manage community schemes 
ORIGINATOR
SGB Real Estate 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 11 - Services Cleaning, Domestic, Hiring, Property and Rescue Services 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  8 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is for learners working within a Real Estate environment, seeking to acquire or enhance the competences to be a Principal in a Real Estate business or working within a Real Estate environment specialising in management or sales or rental. The acquisition of competence against this standard will add value to their understanding of the sector and functioning in the workplace. This standard will enable the learner to develop a practical understanding of the how to manage community schemes.

The qualifying learner is capable of:
  • Demonstrating an understanding of the governance aspects of community scheme legislation and the legal basis of schemes not based on legislation.
  • Managing community scheme finances.
  • Administering community schemes.
  • Managing the buildings in a community scheme.
  • Managing conflict and the resolution of disputes in community schemes. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
  • It is assumed that the learner accessing this standard will be competent in Communication and Mathematical literacy at NQF Level 4. 
    		•

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the governance aspects of community scheme legislation and the legal basis of schemes not based on legislation. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Statutory governance provisions are explained as they relate to a Sectional Title Body Corporate. 

    ASSESSMENT CRITERION 2 
    The statutory governance provisions are identified and explained for Share Block companies. 

    ASSESSMENT CRITERION 3 
    The statutory governance provisions for housing developments for retired person are identified and explained with examples. 

    ASSESSMENT CRITERION 4 
    The way in which Homeowners Associations are governed by Section 21 companies and by Common Law associations is explained with examples. 

    SPECIFIC OUTCOME 2 
    Manage community scheme finances. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Annual budgets are prepared and monthly accounts are managed in line with annual budget. 

    ASSESSMENT CRITERION 2 
    Reserve amounts are estimated to cover accruing maintenance costs. 

    ASSESSMENT CRITERION 3 
    General and special levies payable by owners/occupiers are calculated and collected according to contracts. 

    ASSESSMENT CRITERION 4 
    Journals, ledgers, trust and investment accounts are operated and reconciled according to legislative and organisational requirements. 

    ASSESSMENT CRITERION 5 
    Accountants and auditors are liaised with in order to process community scheme finances effectively. 

    SPECIFIC OUTCOME 3 
    Administer community schemes. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Executive and general meetings are planned, managed and recorded according to legal and organisational requirements. 

    ASSESSMENT CRITERION 2 
    Executive and occupier queries are addressed in order to protect the scheme's interests. 

    ASSESSMENT CRITERION 3 
    Scheme documentation files are maintained and recorded on an ongoing basis. 
    ASSESSMENT CRITERION RANGE 
    Scheme documentation includes but is not limited to governance documentation, plans and contracts.
     

    ASSESSMENT CRITERION 4 
    Notices and correspondence are drafted and paper and digital records kept according to legal and organisational requirements. 

    ASSESSMENT CRITERION 5 
    All scheme management activities are administered according to legal and organisational requirements. 

    SPECIFIC OUTCOME 4 
    Manage the buildings in a community scheme. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Appropriate valuations are arranged and insurance secured according to legal and organisational requirements. 

    ASSESSMENT CRITERION 2 
    Requests for the arrangement of repairs and maintenance are recorded and actioned according to provisions of scheme. 

    ASSESSMENT CRITERION 3 
    Small and large maintenance and repair projects are managed on an ongoing basis. 

    ASSESSMENT CRITERION 4 
    Internal alterations undertaken by owners/occupiers are supervised to ensure that all rules and contracts are adhered to. 

    ASSESSMENT CRITERION 5 
    Survey and engineering specialists are employed and managed where relevant. 

    SPECIFIC OUTCOME 5 
    Manage conflict and the resolution of disputes in community schemes. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Negotiations are executed in order to manage and avoid conflict in community schemes. 

    ASSESSMENT CRITERION 2 
    The process of mediation is explained in relation to community schemes and administered and coordinated where relevant. 

    ASSESSMENT CRITERION 3 
    The process of litigation is explained in relation to community schemes and administered and coordinated where relevant. 

    ASSESSMENT CRITERION 4 
    The process of arbitration is explained in relation to community schemes and administered and coordinated where relevant. 

    ASSESSMENT CRITERION 5 
    The State offices that are available to assist in the operation of community schemes are identified and liaised with where relevant. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Any individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The fundamental provisions in the relevant legislation.
  • Governance of community schemes.
  • The extent of executive committee powers and those of owners in general meeting.
  • Income and expense items applicable to various types of community schemes.
  • The disbursements to be covered by occupiers.
  • Control scheme of debtors and creditors.
  • Draft agendas, minutes and proposed resolutions.
  • Scheme documentation including rules and layout plans.
  • Roles of attorneys and accountants in settling scheme contract provisions.
  • Various financial service offerings such as banking and insurances.
  • The fundamentals of land use planning, i.e. use restrictions and zoning schemes.
  • Stakeholder involvement in community schemes including land use planning, i.e. town lanners and local authorities.
  • Written and verbal negotiations.
  • Administrating mediation.
  • Administering and coordinating litigation where necessary.
  • Administering and coordinating arbitration. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems using critical and creative thinking processes to manage community schemes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organisation or community to ensure that community schemes are effectively negotiated, managed and any disputes constructively handled. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively in order administer documentation relating to community schemes and ensure compliance to relevant legislation. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information in order to manage community schemes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language in the modes of oral and/or written persuasion to effectively issue correspondence and reports pertaining to community schemes. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility to the environment and health of others to keep abreast of the latest trends and developments in Real Estate community schemes. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of interrelated systems by recognising that Real Estate community schemes do not exist in isolation and that a variety of factors including trends and developments in the Real Estate environment, new regulations, changes in the industry, competition, customer determination and the general economy will impact on this. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Participate as responsible citizens in the life of local, national and global communities by ensuring that community schemes are effectively administered and that service levels are constantly enhanced. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  59201   National Certificate: Generic Management  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  80046   National Certificate: Tactical Road Traffic Operations  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SAS SETA 
    Elective  80066   National Certificate: Strategic Road Traffic Operations  Level 6  NQF Level 06  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SAS SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Milzet Holdings (Pty) Ltd 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.