SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Design forms and reports using a Graphic User Interface (GUI) based database 
SAQA US ID UNIT STANDARD TITLE
258875  Design forms and reports using a Graphic User Interface (GUI) based database 
ORIGINATOR
SGB Computer Sciences and Information Systems 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 10 - Physical, Mathematical, Computer and Life Sciences Information Technology and Computer Sciences 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  4 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for people who need to create and use forms, reports and graphs in small scale GUI database applications.

A person credited with this unit standard is capable of:
  • Analysing the use of forms and reports.
  • Designing a form with all the necessary controls for ease of use in an end user environment.
  • Creating a report for meaningful interpretation of data. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that the learner is competent in the following:
  • Mathematical Literacy at NQF Level 3.
  • Communication at NQF Level 3.
  • Knowledge of GUI based database application. 
    		•

    UNIT STANDARD RANGE 
  • The design refers to all relational databases in a Graphical User Interface (GUI) environment.
  • This standard is applicable to any application that runs on any Graphical User Interface (GUI) operating systems.
  • Where wording is not exact for the chosen operating system or application, the learner can choose the equivalent item or option to demonstrate competence in the specific outcome or assessment criteria. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Analyse the use of advanced forms and reports. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The needs of users are identified and analysed to determine the structure of the form. 

    ASSESSMENT CRITERION 2 
    The content and layout of the form is planned to facilitate the gathering of the data required. 

    ASSESSMENT CRITERION 3 
    The use of forms is discussed with regard to their impact on the End Users. 

    ASSESSMENT CRITERION 4 
    The needs of users are identified and analysed to determine the structure of the report. 

    ASSESSMENT CRITERION 5 
    The content and layout of the report is designed to meet reporting requirements. 

    ASSESSMENT CRITERION 6 
    The use of reports is discussed in terms of structure and appearance. 

    SPECIFIC OUTCOME 2 
    Design a form with all the necessary controls for ease of use in an end user environment. 
    OUTCOME RANGE 
    Controls include but are not limited to text box, label, combo boxes, and image controls, difference between bound control and other, using queries and tables as the basis for input, types of bound controls. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    A header and footer are added to a form to accommodate information that will remain on the form as the user scrolls through records. 

    ASSESSMENT CRITERION 2 
    Bound controls are placed on a form for data entry. 

    ASSESSMENT CRITERION 3 
    Calculated controls are created to show the result of calculations on the underlying fields/field of a query or table. 
    ASSESSMENT CRITERION RANGE 
    Creation of calculated controls include the use of functions and expression builder.
     

    ASSESSMENT CRITERION 4 
    Linked forms and subforms are created to enhance ease of use. 
    ASSESSMENT CRITERION RANGE 
    Creating processes include creating queries and use of join types and subform types.
     

    ASSESSMENT CRITERION 5 
    A multi page form is created to enhance ease of use. 
    ASSESSMENT CRITERION RANGE 
    Creating processes include inserting a page break control, adding a tab control.
     

    SPECIFIC OUTCOME 3 
    Create a report for meaningful interpretation of data. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    A report is created by attaching controls. 
    ASSESSMENT CRITERION RANGE 
    Creating processes include but are not limited to header and footer, detail sections, assigning controls.
     

    ASSESSMENT CRITERION 2 
    Controlling page breaks and the printing of headers and footers are inserted to achieve a specified layout. 
    ASSESSMENT CRITERION RANGE 
    Controlling page breaks and the printing of headers and footers include options such as force new page, keep together.
     

    ASSESSMENT CRITERION 3 
    Report data are grouped and sorted to illustrate trends and draw conclusions. 

    ASSESSMENT CRITERION 4 
    Summaries and running totals are included in a report to provide different perspectives of the underlying data. 

    ASSESSMENT CRITERION 5 
    An alphabetic index is created to find records faster. 

    ASSESSMENT CRITERION 6 
    A main report utilising sub-reports is produced, hiding duplicates. 

    ASSESSMENT CRITERION 7 
    A chart is created from a report to visually enhance data. 

    ASSESSMENT CRITERION 8 
    A graph is edited with tools provided as to achieve different formatting. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • The planning and implementation of forms in a small scale graphical user interface relational database.
  • The planning and implementation of reports in a small scale graphical user interface relational database.
  • Functions, controls and formatting options to achieve meaningful forms and reports.
  • Policies, procedures and requirements of the organisations.
  • Ethical codes of relevant professional bodies.
  • Relevant legislative and/or regulatory requirements.
  • Nature of electronic information.
  • What are advanced forms and reports.
  • Content and layout of the report and forms.
  • Header and footer.
  • Preserving documents.
  • Locations and functions of menu items.
  • Implications of application and formatting settings.
  • Relevant application packages.
  • Performance of all elements is to be carried out in accordance with organisation standards and procedures, unless otherwise stated. Organisation standards and procedures may cover: quality assurance, documentation, security, communication, health and safety, and personal behaviour.
  • Performance of all elements complies with the laws of South Africa, especially with regard to copyright, privacy, health and safety, and consumer rights.
  • Performance of all elements is to be completed within the normal range of time and cost that would be expected in a professional environment (e.g. In a commercial or government organisation). 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identifying and solving problems in which responses display that responsible decisions using critical and creative thinking have been made when:
  • Bound controls are placed on a form for data entry. 
    		•

    UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a team, group, organisation, and community during:
  • Structuring a presentation. 
    		•

    UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities responsibly and effectively when:
  • Designing a form with all the necessary controls for ease of use in an end user environment. 
    		•

    UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information when:
  • Calculated controls are created to show the result of calculations on the underlying fields/field of a query or table. 
    		•

    UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion when:
  • Summaries and running totals are included in a report to provide different perspectives of the underlying data. 
    		•

    UNIT STANDARD CCFO SCIENCE 
    Using science and technology effectively and critically, showing responsibility towards the environment and health of others when:
  • A chart is created from a report to visually enhance data. 
    		•

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrating an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation when:
  • A graph is edited with tools provided as to achieve different formatting.
  • A main report utilising subreports is produced, hiding duplicates. 
    		•

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  61591   National Certificate: Information Technology: End User Computing  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
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    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.