SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Work with spreadsheets 
SAQA US ID UNIT STANDARD TITLE
258876  Work with spreadsheets 
ORIGINATOR
SGB Computer Sciences and Information Systems 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 10 - Physical, Mathematical, Computer and Life Sciences Information Technology and Computer Sciences 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  3 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for people who need to have to work with spreadsheets in a variety of circumstances.

A person credited with this unit standard is capable of:
  • Importing and exporting text files.
  • Consolidating and linking data within spreadsheets.
  • Applying filters and use forms in a spreadsheet.
  • Creating and using macros.
  • Combining and comparing large sets of data in a spreadsheet. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that the learner is competent in the following:
  • Mathematical Literacy at NQF Level 3.
  • Communication at NQF Level 3.
  • Computer Literacy at application NQF Level 3. 
    		•

    UNIT STANDARD RANGE 
  • This standard is applicable to any application that runs on any Graphical User Interface (GUI) operating systems.
  • Where wording is not exact for the chosen operating system or application, the learner can choose the equivalent item or option to demonstrate competence in the specific outcome or assessment criteria. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Import and export text files. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Data is imported from an external text file to a spreadsheet. 
    ASSESSMENT CRITERION RANGE 
    External text file includes but not limited to delimited text file (.txt), Comma separated values text file (.csv).
     

    ASSESSMENT CRITERION 2 
    Data is converted according to user requirements. 
    ASSESSMENT CRITERION RANGE 
    Conversion includes but not limited to convert text to numbers, convert text to dates.
     

    ASSESSMENT CRITERION 3 
    Data is exported to a text file from a spreadsheet. 
    ASSESSMENT CRITERION RANGE 
    Text files include but not limited to at least two (2) of Formatted text (.prn), Text (.txt), Comma separated values (.csv), Data Interchange Format (.dif), Symbolic Link (.slk).
     

    SPECIFIC OUTCOME 2 
    Consolidate and link data within spreadsheets. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The uses of formulae are analysed to determine their impact on linking and consolidating spreadsheets. 

    ASSESSMENT CRITERION 2 
    Data from a single worksheet is replicated across multiple worksheets and spreadsheets. 

    ASSESSMENT CRITERION 3 
    Data from multiple spreadsheets is consolidated and linked using a SUM function into one (1) worksheet. 

    SPECIFIC OUTCOME 3 
    Apply filters and use forms in a spreadsheet. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Single/simple filter criteria is applied to data in a spreadsheet. 
    ASSESSMENT CRITERION RANGE 
    Filter criteria include but not limited to at least two (2) of Filter for smallest or largest number, Filter for blank or nonblank cells, Filter by specific text.
     

    ASSESSMENT CRITERION 2 
    Complex filter criteria is applied to data in a spreadsheet. 
    ASSESSMENT CRITERION RANGE 
    Filter criteria include but not limited to at least two (2) of:
  • One (1) condition in two (2) or more columns, One (1) condition in one (1) or more columns, One (1) of two (2) sets of conditions for two (2) columns.
     
    		•

    ASSESSMENT CRITERION 3 
    Filters are removed to deselect the filtered information. 

    ASSESSMENT CRITERION 4 
    The use of forms on a spreadsheet is analysed in terms of their role in the presentation of information. 

    ASSESSMENT CRITERION 5 
    A data form is created to capture data. 

    ASSESSMENT CRITERION 6 
    New records are added, edited and deleted in order to up-date the spreadsheet for data currency. 

    ASSESSMENT CRITERION 7 
    A filtered list is sorted in order to organise and access information. 

    ASSESSMENT CRITERION 8 
    A filtered list is printed to provide records of a query. 

    SPECIFIC OUTCOME 4 
    Create and use macros. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The use of macros on a spreadsheet is analysed in terms of their role in the presentation of information. 

    ASSESSMENT CRITERION 2 
    Macros are created, edited and run in accordance with user requirements. 

    ASSESSMENT CRITERION 3 
    Macros are used to automate repetitive tasks in order to facilitate data capturing. 

    ASSESSMENT CRITERION 4 
    Macros are created to set required filters in order to locate records. 

    ASSESSMENT CRITERION 5 
    Macros are assigned to toolbar buttons to facilitate ease of access to information. 

    ASSESSMENT CRITERION 6 
    Macros are deleted in accordance with user requirements. 

    SPECIFIC OUTCOME 5 
    Combine and compare large sets of data in a spreadsheet. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    A report is created by using the application's data analysis tools to combine and compare large sets of data. 

    ASSESSMENT CRITERION 2 
    Detail in a report is shown and/or hidden to focus attention on specific information required. 

    ASSESSMENT CRITERION 3 
    Totals in a report are shown to facilitate summary analysis. 
    ASSESSMENT CRITERION RANGE 
    Totals include but are not limited to subtotals for individual items, grand totals for entire report.
     

    ASSESSMENT CRITERION 4 
    Data in a report is updated to reflect changing user requirements. 

    ASSESSMENT CRITERION 5 
    Items in a report are grouped and ungrouped in accordance with user requirements. 
    ASSESSMENT CRITERION RANGE 
    Grouped or ungrouped include but are not limited to Numeric items, Date or Time items.
     

    ASSESSMENT CRITERION 6 
    Formatting in a report is changed in accordance with audience and user requirements. 
    ASSESSMENT CRITERION RANGE 
    Formatting include but are not limited to Decimal, Currency, Display blank row after items, Display of blank cells, Autoformat.
     

    ASSESSMENT CRITERION 7 
    The layout of a report is edited in order to reflect the required information in a given situation. 
    ASSESSMENT CRITERION RANGE 
    Layout includes but is not limited to:
  • Change layout on worksheet, Add/Remove a field on a worksheet.
     
    		•

    ASSESSMENT CRITERION 8 
    A chart is created from report data for graphic representation of information. 

    ASSESSMENT CRITERION 9 
    A report is printed and deleted in accordance with organisation specific requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Policies, procedures and requirements of the organisations.
  • Ethical codes of relevant professional bodies.
  • Relevant legislative and/or regulatory requirements.
  • Nature of electronic information.
  • What are Import and export text files, Consolidate and link data, Apply filters and use forms, Create and use macros, Combine and compare large sets of data.
  • Preserving documents.
  • Locations and functions of menu items.
  • Implications of application and formatting settings.
  • Relevant application packages.
  • Performance of all elements is to be carried out in accordance with organisation standards and procedures, unless otherwise stated. Organisation standards and procedures may cover: quality assurance, documentation, security, communication, health and safety, and personal behaviour.
  • Performance of all elements complies with the laws of South Africa, especially with regard to copyright, privacy, health and safety, and consumer rights.
  • Performance of all elements is to be completed within the normal range of time and cost that would be expected in a professional environment (e.g. In a commercial or government organisation). 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identifying and solving problems in which responses display that responsible decisions using critical and creative thinking have been made when:
  • Data is converted according to user requirements. 
    		•

    UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a team, group, organisation, and community during:
  • The use of forms are a spreadsheet is analysed in terms of their role in the presentation of information. 
    		•

    UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities responsibly and effectively when:
  • A filtered list is sorted in order to organise and access information. 
    		•

    UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information when:
  • The use of macros are a spreadsheet is analysed in terms of their role in the presentation of information. 
    		•

    UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion when:
  • A report is created by using the application's data analysis tools to combine and compare large sets of data. 
    		•

    UNIT STANDARD CCFO SCIENCE 
    Using science and technology effectively and critically, showing responsibility towards the environment and health of others when:
  • The uses of formulae are analysed to determine their impact on linking and consolidating spreadsheets. 
    		•

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrating an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation when:
  • Combine and compare large sets of data in a spreadsheet. 
    		•

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  61591   National Certificate: Information Technology: End User Computing  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Academy at Vaal Triangle (AVT 
    2. Action for Blind and Disabled 
    3. Aspirations Communication Training CC 
    4. Atvance Institute (Pty) Ltd 
    5. Balefile Trading and Services 
    6. Bokamoso Skills and Economic Development Centre 
    7. College Africa Group (Pty) Ltd 
    8. CSL Accountants 
    9. Eagle Computer Training 
    10. Ekasi IT Solutions Centre 
    11. Ekurhuleni Artisans and Skills Training Centre Pty Ltd 
    12. Elangeni Training Institute 
    13. Elchees Software Solutions 
    14. Eshybrand Pty Ltd 
    15. EYETHU NATIONAL COMPUTER COLLEGE PTY LTD 
    16. Finweb Business Consultancy 
    17. Foster-Melliar (Pty) Ltd 
    18. Fourways Private College 
    19. Global Institute for Capacity 
    20. HAVOHEJ CONSULTANCY 
    21. Hazyview Computer College 
    22. HILLCROSS BUSINESS SCHOOL (PTY 
    23. Hlanganani ICT (Pty) Ltd 
    24. Ikusasalethu Youth Development Project NPC 
    25. Inqubeko Institute (Pty) Ltd 
    26. IT Academy 
    27. Jeppe College of Commerce and 
    28. K Boneng Consulting Services P 
    29. K Centre Business Enterprise (PTY) LTD 
    30. Loomee Group 
    31. Masakhane Training and Consult 
    32. Mogapi Education Group (Pty) Ltd 
    33. Moving Ahead Development Agenc 
    34. Musengavhadzimu Media 
    35. Natfin Holdings Pty Ltd 
    36. Ndulita Solutions 
    37. Polokwane Technology Institute (Pty) Ltd 
    38. Progressive School of Business 
    39. PRX SCHOOL TEST 
    40. QUARPHIX (PTY) LTD 
    41. Redefine Human Capital (PTY) L 
    42. Richfield Graduate Institute of Technology Pty Ltd 
    43. Rostec Technical FET College (Pty) Ltd 
    44. Sabile Human Resources Consult 
    45. SANDM IT TRAINING (PTY) LTD 
    46. Silulo Ulutho Technologies 
    47. Synergistic Covenant Network NPO 
    48. Techtisa (pty) Ltd 
    49. The Finishing College (Pty) Lt 
    50. Titan Trade Technologies 
    51. TORQUE TECHNICAL COMPUTER TRAINING PTY LTD 
    52. Varsity Institute of Science & Technology (Pty)Ltd 
    53. Wellinkwise Pty Ltd 
    54. Whitestone College 
    55. ZA WIT (PTY) LTD 
    56. Zealot Business College 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.