SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Manage the capture, storage and retrieval of human resources information using an information system 
SAQA US ID UNIT STANDARD TITLE
10171  Manage the capture, storage and retrieval of human resources information using an information system 
ORIGINATOR
SGB Human Resource Management and Practices 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Human Resources 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  3 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is intended for persons who support, or seek to support, human resources management processes within an organisation. Persons credited with this unit standard are able to organise the collation, storage and retrieval of information required for human resources management in an organisation, and advise and inform the organisation by providing information required for human resources management. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is assumed that people starting to learn towards this standard are able to use a variety of techniques for gathering, ordering, recording, reporting and retrieving data. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
Organise the collation of information required for human resources management. 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. The collated information meets design requirements. 

ASSESSMENT CRITERION 2 
2. The information is accurate, verifiable against reliable sources and obtained within agreed time frames. 

ASSESSMENT CRITERION 3 
3. Information obtained is verified and where information is inadequate, contradictory or ambiguous, prompt and effective action rectifies deficiencies. 

ASSESSMENT CRITERION 4 
4. The methods used to collate information are effective, efficient and consistent with organisational values, policies and legal requirements. 

SPECIFIC OUTCOME 2 
Organise, control and monitor the storing, recording, maintenance and retrieval of collated info 
OUTCOME NOTES 
Organise, control and monitor the storing, recording, maintenance and retrieval of collated information related to human resources management. 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. Resources are used efficiently to capture, record and organise information within agreed timeframes. 
ASSESSMENT CRITERION RANGE 
Resources include human and physical resources.
 

ASSESSMENT CRITERION 2 
2. Information is recorded accurately and stored securely, in line with system requirements. 

ASSESSMENT CRITERION 3 
3. The stored information is maintained in accordance with organisational policies and legal requirements. 

ASSESSMENT CRITERION 4 
4. Review of the records capture system ensures that system quality records are in accordance with the organisation's record keeping procedures or industry best practices, organisational quality control procedures, and customer service satisfaction. 

ASSESSMENT CRITERION 5 
5. Access to stored information is controlled in accordance with organisational policies. 

ASSESSMENT CRITERION 6 
6. Resources are developed and utilised efficiently and effectively for the retrieval of information on demand. 

ASSESSMENT CRITERION 7 
7. Provision is made for the training of users and operational staff is carried out in accordance with organisational and technical requirements. 

ASSESSMENT CRITERION 8 
8. Records of long-term value are identified at creation stage and are maintained according to long-term preservation and retrieval requirements. 

ASSESSMENT CRITERION 9 
9. Monitoring of the records continuum facilitates the timely transfer of inactive records, and ensures efficient use of equipment. 

SPECIFIC OUTCOME 3 
Advise and inform the organisation by providing human resource information for the use of others. 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. Information and advice are given at a time and place and in a form and manner appropriate to the needs of recipients. 

ASSESSMENT CRITERION 2 
2. Information given is accurate, relevant, current and sufficient for the specifications of the user. 

ASSESSMENT CRITERION 3 
3. The advice given is consistent with the policy, procedures and resource constraints of the organisation. 

ASSESSMENT CRITERION 4 
4. The advice is supported by reasoned arguments and appropriate evidence. 

ASSESSMENT CRITERION 5 
5. Recipients' understanding of the information and advice given is checked and confirmed. 

ASSESSMENT CRITERION 6 
6. Organisational confidentiality is adhered to. 

ASSESSMENT CRITERION 7 
7. Feedback from recipients about the usefulness of information and advice provided is used to improve ways in which information and advice are given. 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
1. Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.

2. Any institution offering learning that will enable achievement of this unit standard or will assess this unit standard must be accredited as a provider with the relevant ETQA.

3. Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

4. Therefore, anyone wishing to be assessed against this unit standard may apply to be assessed by any assessment agency, assessor or provider institution that is accredited by the relevant ETQA. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
Knowledge considered to be critical evidence of competence is included in the assessment criteria explicitly, or can be inferred by performance. This includes knowledge on
  • Methods and techniques to analyse and validate Human Resources Management and Practices information
  • Application of generic management abilities in the context of Human Resources Management and Practices information management
  • Methods and techniques to interpret, organise and present Human Resources Management and Practices information at strategic level. 
    		•


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems by using critical and creative thinking by, e.g.,
  • using critical and creative thinking to propose improvements for correcting identified weaknesses in the information system. 
    		•

    UNIT STANDARD CCFO WORKING 
    Work effectively with others by, e.g.,
  • determining information needs. 
    		•

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information by, e.g.,
  • defining the organisational human resource information requirements. 
    		•

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively by, e.g.,
  • formulating the brief for development.
  • formulating recommendations. 
    		•

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    The SGB: Human Resources Management and Practices has grouped unit standards into four role clusters in its document "A Framework for Qualifications for Professionals and Practitioners in People Management Processes". This unit standard falls into the following cluster:
    MAINTENANCE AND ADMINISTRATION RELATED TO HUMAN RESOURCES MANAGEMENT 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  49627   Further Education and Training Certificate: e Records Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2012-06-30   
    Core  20188   National Certificate: Real Estate  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 
    Core  61592   National Diploma: Human Resources Management and Practices  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  93997   National Certificate: Contact Centre and Business Process Outsourcing Support  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2023-07-30  As per Learning Programmes recorded against this Qual 
    Elective  61595   Further Education and Training Certificate: Business Administration Services  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  93996   Further Education and Training Certificate: Contact Centre Operations  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  93995   Further Education and Training Certificate: Payroll Administration Services  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  20893   National Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered"     		 2005-02-13  Was SABPP until Last Date for Achievement 
    Elective  35927   National Certificate: Payroll Administration Services  Level 4  Level TBA: Pre-2009 was L4  Passed the End Date -
    Status was "Reregistered"     		 2009-11-07  Was SERVICES until Last Date for Achievement 
    Elective  61349   National Certificate: Heritage Resource Management  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CATHSSETA 
    Elective  57631   National Certificate: Radiation Protection  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  EWSETA 
    Elective  50333   National Diploma: Occupationally Directed Education, Training and Development Practices  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  ETDP SETA 
    Elective  67229   National Diploma: Payroll Administration Services  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  SERVICES 
    Elective  50330   Bachelor: Occupationally Directed Education Training and Development Practices  Level 6  NQF Level 07  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. AFRICA COMPETENCY DEVELOPMENT (PTY) LTD 
    2. Amaqamu Project Management and Consulting 
    3. ASSESSMENT COLLEGE OF SOUTH AFRICA PTY LTD 
    4. Audit Campus 
    5. Ayoba Training Institute (Pty)Ltd 
    6. Bohlali Provider Support 
    7. Chartall Business College 
    8. Dabulamanzi & Njabulo Ndaba Consulting cc 
    9. Divine Inspiration Trading 704 PTY Ltd 
    10. EDUTEL SKILLS DEVELOPMENT PTY LTD 
    11. Emergence Learning Academy (Pty) Ltd 
    12. Enjo Consultants (Pty) Ltd 
    13. Igugu Training and Investments 
    14. Inkwazi Learning Network 
    15. Isamon Vocational College of Excellence Pty Ltd 
    16. Khaas Training Academy 
    17. Learnership Support Systems (Pty) Ltd 
    18. MACCAUVLEI LEARNING ACADEMY (PTY) LTD 
    19. MENTORNET (PTY) LTD 
    20. Neolebongi Trading Enterprise 
    21. Next Step Academy (Pty) Ltd 
    22. NTI College 
    23. Pitt Institute T/A Imithombo Institute 
    24. Regenesys Management (Pty) Ltd 
    25. Resonance Institute of Learning 
    26. Saint Colonel Graduate Institute (PTY) Ltd 
    27. Southern African Institute of Learning (SAIL) 
    28. Tembe Service Providers 
    29. The Finishing College (Pty) Lt 
    30. The Institute of People Development 
    31. TMG Quality Services 
    32. Training Answers 
    33. Training Consultant and SD College 
    34. Ulwazi Training & Development 
    35. University of Johannesburg 
    36. VERYCOOLIDEAS 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.